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19 assistant-secretary-executive-assistant jobs found

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Western University of Health Sciences
Jun 12, 2026
Full time
Administrative Assistant III
Western University of Health Sciences Pomona, CA
Administrative Assistant III Posting Number: S01792 Campus: Department: 2101-College of Podiatric Medicine Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only. Expected Pay Scale Minimum: $22.60 Hourly Maximum $23.06 Hourly Job Summary Provides a variety of administrative and support services for the College of Podiatric Medicine’s enrollment strategies and pipeline development. Knowledge, Skills and Abilities Individuals must possess the knowledge, as well as the following skills and abilities or be able to...
Ohlone College
Jun 11, 2026
Part time / Adjunct
Program Assistant, Financial Aid and Admission (Temporary)
Ohlone College Fremont, CA
Program Assistant, Financial Aid and Admission (Temporary) Ohlone College Salary: $27.35 - $30.16 Hourly Job Type: Temporary Division: Student Services Opening Date: 06/08/2026 Location: Fremont Campus Job Number: 202300194 Department: Student Services Bargaining Unit: N/A Definition This position will work with both Financial Aid and Admission Department. Under the direction of the Administrator, record, upload and report student information into an assigned database. This position will play a critical role in helping the department address backlogged work, improve workflow efficiency, and deliver high-quality service to students. Duties include data entry, document processing, communication with students, coordination with campus departments, and presentation during outreach events. Employment Status This is a temporary, short-term peak position, limited to a maximum of 165 working days within a fiscal year. This position is part-time,...
University of La Verne
Jun 09, 2026
Full time
Departmental Administrative Assistant
University of La Verne La Verne, CA
Departmental Administrative Assistant Job Description Summary: The LaFetra College of Education at the University of La Verne is seeking a detail-oriented and student-centered Student Success & Fieldwork Operations Coordinator . This role supports the implementation of our Integrated Advising Model by coordinating student advising services, programming, and communications in partnership with faculty and staff. The coordinator also manages clinical practice logistics, fieldwork placements, and maintains relationships with district partners to ensure high-quality experiences for candidates. The ideal candidate is highly organized, collaborative, and passionate about supporting diverse learners on their pathway to becoming educators. This position plays a vital role in aligning advising, fieldwork, and student success efforts across the college. Minimum Qualifications: Bachelor’s degree. 3 years of experience with office/clerical support with the ability to handle...
Contra Costa Community College District
Jun 06, 2026
Full time
Administrative Assistant, Senior
Contra Costa Community College District Pittsburg, CA
Administrative Assistant, Senior Posting Number: 0002285 Location: Los Medanos College Salary: Yearly: $65,424.00 (Step 1) - $79,704.00 (Step 5) Position Definition: To perform a variety of highly responsible and complex administrative and secretarial duties in support of an assigned Vice President's Office or other high-level executive manager. Distinguishing Characteristics: Administrative Assistant I -This classification performs less complex clerical, program, or instructional support assignments while learning District policies and procedures. Administrative Assistant II - This classification is distinguished from the Administrative Assistant I by the performance of a variety of activities involved in the preparation of reports, scheduling and a broad range of complex administrative tasks. Administrative Assistant III - This classification performs more complex administrative tasks and interpretation of policies and procedures with minimal supervision....
San Francisco Bay University
Jun 05, 2026
Full time
Executive Assistant to the President
San Francisco Bay University Fremont, CA
Executive Assistant to the President San Francisco Bay University Category: Staff Type: Full Time Min. Experience: Senior Level Salary: $100,000 - $120,000 About San Francisco Bay University: San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant to the President. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers, and our vision is to set the standard as a national model of higher education in service of the common good. At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable, quality education with a deep commitment to diversity, equity, inclusion, and social justice. We encourage you to learn more about SFBU by reviewing our strategic plan at...
California Lutheran University
Jun 03, 2026
Full time
Administrative Coordinator College of Arts and Sciences Dean
California Lutheran University Thousand Oaks, CA
Administrative Coordinator College of Arts and Sciences Dean Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity. Basic Function: Under the direction of the Dean of...
San Francisco Bay University
May 16, 2026
Full time
Executive Assistant to the Provost
San Francisco Bay University Fremont, CA
Executive Assistant to the Provost San Francisco Bay University Category: Staff Type: Full Time Min. Experience: Assistant Salary: $80K–$105K About San Francisco Bay University: San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good. At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice. We encourage you to learn more about SFBU by reviewing our strategic plan at https://www.sfbu.edu/strategic-plan ....
University of La Verne
May 16, 2026
Full time
Chief of Staff to the President
University of La Verne La Verne, CA
Chief of Staff to the President Job Description Summary: The Chief of Staff serves as the President’s senior strategic advisor and executive integrator. This role ensures alignment of strategy, operations, governance, and cross-functional execution across academic and administrative divisions. Acting on behalf of the President, the Chief of Staff advances institutional priorities, strengthens cabinet effectiveness, oversees governance coordination, and ensures disciplined follow-through on strategic initiatives within a shared governance framework. Minimum Qualifications: 8–12+ years of progressive leadership experience in higher education or similarly complex mission-driven organizations. Demonstrated experience supporting executive leadership and board governance processes. Experience working within shared governance and accreditation environments preferred. Strategic thinking combined with disciplined operational execution. Deep...
University of California Agriculture and Natural Resources
May 06, 2026
Full time
Executive Assistant Oakland, CA, Job ID 86021
University of California Agriculture and Natural Resources Oakland, CA
Executive Assistant Oakland, CA, Job ID 86021 University of California Agriculture and Natural Resources Job Description UC Agriculture and Natural Resources (UC ANR) employs over 1,600 people statewide with an annual budget of $300M. Through 10 Research and Extension Centers and programs across every county in California, UC ANR delivers research-based solutions in agriculture, food, natural resources, and community well-being to improve the lives of all Californians. The Executive Assistant 3 provides high-level administrative and operational support to the Associate Vice President (AVP) of Finance & Capital Planning and may provide support to other senior leaders based on organizational needs. This role functions as a key partner in managing complex executive operations, requiring a high degree of professionalism, discretion, independent judgment, and organizational acumen. The incumbent is responsible for managing highly complex calendaring, coordinating travel,...
South Orange County Community College District
May 02, 2026
Full time Part time / Adjunct
Executive Assistant
South Orange County Community College District Mission Viejo, CA
  Application Instructions:   Complete all sections and fields on the application and attach all required documents – incomplete applications may not be considered.   Include all relevant education, training, and/or experience on the application.   Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.   For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.   For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue...
Western University of Health Sciences
Apr 11, 2026
Full time
Administrative Assistant II
Western University of Health Sciences Pomona, CA
Administrative Assistant II Posting Number: S01775 Campus: Department: 1606-College of Health Sciences-Master Physician Assistant Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only. Expected Pay Scale Minimum: $26.12 Hourly Maximum $26.12 Hourly Job Summary Provide Administrative support for the ongoing functioning of the Physician Assistant Department. Knowledge, Skills and Abilities Individuals must possess the knowledge, skills and abilities or be able to explain and demonstrate that the individual can...
Western University of Health Sciences
Mar 11, 2026
Full time
Executive Assistant
Western University of Health Sciences Pomona, CA
Executive Assistant Posting Number: A00988 Campus: Department: 1701-College of Veterinary Medicine Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only. Expected Pay Scale Minimum: $70,304.00 Annually Maximum $70,304.00 Annually Job Summary The Executive Assistant provides high-level support to the College of Veterinary Medicine Dean and leadership team. This position plays a vital role in ensuring the smooth and efficient functioning of the leadership office. The Executive Assistant exercises sound judgment,...
Coast Community College District
Jun 10, 2025
Full time
Administrative Assistant to the Vice President of Student Services
Coast Community College District Huntington Beach, CA
Definition     (ON-CAMPUS - in-person position)   About Golden West College  Located in beautiful Huntington Beach, California , Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).       D.E.I.A - Diversity, Equity, Inclusion and Accessibility  At Golden West College we are committed to providing high quality...
Coast Community College District
Jun 04, 2025
Full time
Administrative Assistant to the Vice President of Instruction (IN-HOUSE ONLY)
Coast Community College District Huntington Beach, CA
Definition   IN-HOUSE ONLY: This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to apply. External candidates are not eligible to apply. If you are not a current active employee with CCCD, please do not apply at this time.     About Golden West College  Located in beautiful Huntington Beach, California , Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian...
Western University of Health Sciences
Jun 02, 2026
Full time
Temp Administrative Assistant III
Western University of Health Sciences Pomona, CA
Temp Administrative Assistant III Posting Number: TC00513 Campus: Department: 1604-College of Health Sciences-Dept of Physical Therapy Education Classification Pay Scale In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only. Expected Pay Scale Minimum: $27.85 Hourly Maximum $27.85 Hourly Job Summary Under the general direction of the Department Chair, the Temp Administrative Assistant III coordinates and implements an efficient office system for the Department of Physical Therapy Education. Performs administrative assistant work of average...
Claremont McKenna College
Jun 28, 2025
Full time
Secretary of the College
Claremont McKenna College Claremont, CA
Equal Opportunity and Nondiscrimination Statement                                      In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also...
California State University, San Bernardino
Jun 25, 2025
Full time
President's Office Support (Confidential Office Support II), President's Office
California State University, San Bernardino San Bernardino, CA
President's Office Support (Confidential Office Support II), President's Office California State University, San Bernardino Job no: 549443 Work type: Staff Location: Southern California|San Bernardino - San Bernardino Campus Categories: Bargaining Unit|Confidential,Appointment Type|At-Will,Time Basis|Full Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location) The President's Office Support maintains the President and Chief of Staff calendars, coordinates meetings, researches, analyzes, and summarizes information, and coordinates meetings and complex events that are highly confidential and sensitive in nature. Job Summary The President's Office Support maintains the President and Chief of Staff calendars, coordinates meetings, researches, analyzes, and summarizes information, and coordinates meetings and complex events that are highly confidential and sensitive in nature. Responsibilities Briefing Folders: Analyze individual...
California State University, San Bernardino
Apr 18, 2025
Full time
Administrative Assistant/ERC IECE (UEC)
California State University, San Bernardino San Bernardino, CA
Administrative Assistant/ERC IECE (UEC) California State University, San Bernardino Job no: 547714 Work type: Auxiliary Location: Southern California|San Bernardino - San Bernardino Campus Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Part Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location) The Entrepreneurial Resource Centers (ERC) support small business owners and aspiring entrepreneurs throughout the Inland Empire by providing resources, training, and strategic guidance to help them succeed. Led by CSUSB's Inland Empire Center for Entrepreneurship (IECE), the strategically positioned ERC locations are go-to resource centers for aspiring entrepreneurs and small business owners looking to elevate their success! We are passionate about empowering entrepreneurs to grow their businesses and strengthen their communities. We are seeking a...
California State University, Northridge
Apr 08, 2026
Full time
Interim Associate Dean, College of Science and Mathematics
California State University, Northridge Los Angeles, CA
Interim Associate Dean, College of Science and Mathematics CSUN's Commitment to You California State University, Northridge (CSUN) is committed to achieving excellence through teaching, scholarship, learning, and inclusion. Our values include a respect for all people, building partnerships with the community, and encouraging innovation, experimentation, and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN actively seeks candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. The University One of the largest universities in the country, California State University, Northridge (CSUN) is an urban, comprehensive university that delivers award-winning undergraduate and graduate programs to over 36,000 students annually and counts over 425,000 alumni who fuel the region's economy. Since its founding in...
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