Grants Post-Award & Accounting Manager

Grants Post-Award & Accounting Manager

Primary Purpose:
Responsible for managing the University's accounting and reporting related to grants and contracts following generally accepted accounting principles (FASB), federal Office of Management and Budget (OMB) regulations and other guidance to ensure compliance with terms and conditions of sponsored programs grants and contracts and related accounting; also serves as primary staff in support of the annual Single Audit and prepares related information for the University's overall annual external audit.

Oversees, supervises and coordinates all activities of the Accountants and Student intern in the Grant Post-Award unit, including daily operations. Provides training and development of newly assigned or less experienced personnel and others throughout the University as it related to Grants Post-Award Administration.

This position is considered for a hybrid or remote opportunity.

Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates-helping you save time and money on your commute.

Essential Functions:
General:

• Assists in maintaining the system of internal control over transactions.
• Serves as a resource to the University community and assists with University- wide training and support for Grants Post-Award programs compliance, accounting and reporting.
• Leads University-wide Grants Post-Award processing, accounting and reporting.
• Review grant award agreements and terms and ensure expenditures are in accordance with grant requirements.
• Manage amendments, extensions and grant closeouts.
• Regularly works on highly complex grant compliance & reporting assignments that are of diverse scope requiring analysis of identifiable factors using accounting and financial sources, such as preparing the Schedule of Expenditures for Federal Awards for the Uniform Guidance report and audit.
• Assists with special analyses and research projects as requested by the Controller, Chief Financial Officer, Project Investigators, and the Pre-Award office.
• Responds to customer service inquiries from faculty, staff, and external agencies.
• Oversees staff performance and reviews work as appropriate.
• Maintains current policies and procedures for Grants Post-Award administration, including detailed desk manuals.
• Develops and conducts University training sessions related to grants compliance and accounting.
• Coordinates daily operations with the Grants Pre-Award office.
• Works closely with the Budget Director and the Chief Financial Officer on development of the annual budget as it related to forecasting of Grants & Contracts revenue.
• Maintain working knowledge of Grants Administration and responsible for monitoring compliance regulations.
• Provides leadership and supervisory oversight for all activities of the Grants Accountants, and Student Intern in the Grants Post Award unit guiding them to: continually explore and implement more efficient methods and appropriate procedures; provide excellent customer service; and pursue initiatives to support University goals.
  
  

Accounting:

• Record grant revenue, receivable, expenditures, and deferred revenue.
• Review journal entries for Grants Post-Award office.
• Serves as key staff member in support of annual external audit, Uniform Guidance Audit and other internal/external audits as required.
• Ensures timely grant billing, collections and reporting to comply with regulatory requirements.
• Requests new grants and contracts index codes for Banner Finance.
• Reviews monthly/quarterly/annual billing for all grants and contracts.
• Processes federal funding requests (e.g., U.S. Dept of Education, National Science Foundation (NSF), Department of Health and Human Services (DHHS), etc.).
• Review journal entries, Accounts Payable invoices, Procard transactions, deposits and employment authorizations submitted by departments related to Grants Post-Award.
• Reviews and approves monthly fringe benefits and indirect cost allocations.
• Manages federal indirect cost rate (IDC) information and prepares related reports and analyses.
• Maintain grant-related general ledger accounts, including reconciliation, close out requests, and submitting requests for inactivation.

Reporting and Compliance:

• Oversees that other departments and schools comply with Business Policies and Procedures manual.
• Analyzes indirect costs and prepares federal indirect cost rate proposals for submission to DHHS as needed.
• Prepares Schedule of Expenditures of Federal Awards for Office of Management and Budget (OMB) Single Audit.
• Prepares National Science Foundation (NSF) annual survey.
• Review Data Collection Forms for OMB Single Audit.
• Assists in review of Grants Post-Award routing form for proposals.
• Research Grants Post-Award related policy and compliance issues as requested.
• Responds to new requirements in accordance with the Office of Internal Audit and external audit recommendations.
• Prepares time and effort reporting.
• Ensure grant expenditures comply with funder requirements
• Monitor adherence to federal, state, local, and private grant regulations.
• Serves as key liaison to the University's external auditors on University audits. Develops the audit preparation schedule for the Research & Development section of the Uniform Guidance and related coordination efforts. Assists with the preparation of draft audit report information for all external audits.

Technology:

• Assists in implementing new functionality in Banner Finance and other systems used by the department.
• Takes initiative to develop and enhance Excel files and other software-based tools to assist the department in its work and to enhance customer service.
• Assists other Grants Post-Award staff in developing their use of technology and the Banner system.

Other:

• Assists in maintaining business continuity and disaster recovery plans.
• Facilitates and/or participates in appropriate meetings.
• Provides input for improving current policies and procedures.
• Assists in providing input for developing department budget.
• Other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications:

• Bachelor's Degree in Accounting, Finance, Business or related field .
• Seven (7) years of accounting experience or related field.
• Five (5) years of experience with management of governmental and private grants and contracts.

Preferred Qualifications:

• Experience in higher education and/or non-profit organization.
• Strong written and verbal communications skills required, including some public speaking to/training of colleagues.
• Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with accounting software.
• Sufficient technical/business knowledge to handle complex problems related to the work area in day-to-day situations.
• Takes initiative to develop and enhance Excel files and other software-based tools to assist with department in its work and to enhance customer service.
• Responds in verbal or written form to non-routine inquiries from faculty or staff.
• Requires writing skills to draft memos, letters, or reports.
• Ability to work independently with critical deadlines and competing priorities.
• Excellent collaboration skills as evidenced by experience in working collegially with diverse groups.
• Ability to research data often using multiple sources to respond to requests from others.
• Ability to work independently with critical deadlines and competing priorities.
• Promotes teamwork in a collaborative environment.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Frequent to occasional walking across campus, climbing stairs, stooping and reaching. Occasional lifting up to 25 pounds. Constant verbal and written communications.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. This position has consideration for hybrid or 100% remote capability.

Hiring Range: $85,000 - $105,000 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.



To apply, visit https://pacific.peopleadmin.com/postings/32815









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