Clinical Research Coordinator B, Department of Dermatology

Clinical Research Coordinator B

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator B

Job Profile Title

Clinical Research Coordinator B

Job Description Summary

The Clinical Studies Unit (CSU) within the Department of Dermatology is seeking a highly motivated, organized, and detail-oriented Clinical Research Coordinator to support the fast-paced day-to-day operations of multiple investigator-initiated and industry-sponsored clinical trials focused on dermatologic diseases. The primary function of this position is to facilitate, promote, and ensure the conduct of high-quality clinical research in accordance with Good Clinical Practice (GCP), institutional policies, and regulatory requirements.
Under general supervision, the Clinical Research Coordinator B independently coordinates day-to-day activities for multiple assigned studies in the Department of Dermatology Clinical Studies Unit (CSU). The portfolio includes industry-sponsored clinical trials, investigator-initiated studies, registries, and translational research. The coordinator manages screening, consent, enrollment, visits, and follow-up and maintains accurate study records from start-up through closeout. The coordinator works with investigators, clinic staff, laboratories, and sponsors or contract research organizations (CROs) to meet protocol requirements and protect participant safety and data quality.

Job Description

Job Responsibilities

• Screen, recruit, consent, and enroll study participants as specified per protocol and GCP guidelines.
• Schedule, prepare for, and conduct protocol-required participant visits and assessments.
• Review clinic schedules and medical records to identify potentially eligible participants and support recruitment efforts.
• Prepare and submit IRB documentation for initial submissions, continuing reviews, amendments, and adverse event reporting.
• Coordinate, organize, complete, and maintain source documents, case report forms, regulatory documents, and participant binders in accordance with ALCOA-C standards.
• Enter data into electronic data capture systems (e.g., REDCap, sponsor systems) and ensure data accuracy and completeness.
• Perform data quality control and resolve data queries within required timelines.
• Monitor participants per protocol requirements and document adverse events and protocol deviations as applicable.
• Demonstrate vigilance in participant safety, protocol compliance, and data quality.
• Adhere to all University of Pennsylvania policies and applicable FDA and GCP guidelines.
• Effectively manage multiple clinical trials independently while supporting other coordinators as needed.
• Demonstrate problem-solving skills by identifying challenges and escalating issues appropriately.
• Develop, present, and implement participant recruitment strategies in collaboration with investigators and the research team.
• Work closely with the Clinical Research Program Manager to support study start-up, activation, and ongoing trial operations.

1. Review clinic schedules and medical records, assess protocol eligibility with the investigator, conduct and document informed consent when delegated, and coordinate enrollment and follow-up. Track and reconcile participant status.

2. Coordinate protocol-required visits, assessments, and testing within visit windows. Work with investigators, clinical staff, and laboratories to prepare for visits and address issues. Document adverse events and deviations and escalate them for investigator review and required reporting.

3. Develop protocol-specific source documents and visit checklists. Maintain source records and case report forms, enter and verify data in REDCap or sponsor systems, and resolve queries.

4. Support start-up, activation, monitoring, audits, and closeout. Maintain regulatory files and prepare IRB submissions and sponsor documents with the investigator and CSU regulatory staff.

5. Participate in study meetings, initiation sessions, and protocol training. Provide regular updates on enrollment progress, visit completion, safety reporting, and data status. Support operational consistency by identifying workflow needs and contributing to tools, guidance documents, or process improvements that enhance study execution.

6. Coordinate specimen collection with clinic and laboratory teams. Label, process, track, and ship blood, skin, or other specimens as required by protocol.

7. Perform other duties as assigned.

Duties

Recruit, screen, consent when delegated, enroll, and follow study participants. Coordinate protocol-required visits, assessments, and specimen handling. Develop and maintain source documents, enter and verify study data, and resolve queries. Support regulatory submissions, safety documentation, study start-up, monitoring, audits, and closeout.

Qualifications

Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.

Practical experience coordinating the day-to-day activities of multiple research projects.

Effective verbal and written communication skills.

Ability to learn new methods quickly, manage competing priorities, and work independently and as part of a team.

Ability to work flexible hours.

This position is contingent upon funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$53,418.00 - $58,059.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  
  

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.


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