Administrative Assistant 2

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences forms the heart of the liberal arts mission of Augusta University. We foster critical thinking about complex questions of the human experience; cultivate skills in written, verbal, and creative expression; promote active citizenship and community engagement; and prepare graduates for various careers in quickly changing globalized environments. Our faculty and staff share a deep commitment to developing the intellectual potential of our students. We offer many undergraduate degrees as well as select graduate and minor programs that allow our students to gain the knowledge and skills that will transfer to career success. Explore opportunities for growth, including undergraduate research, study abroad, internships, and community service.

The Department of English and World Languages at Augusta University is seeking to hire a full-time Administrative Assistant II. This position is responsible for managing the department's fiscal affairs and providing administrative support. This position works under the direct supervision of the Department Chair of English and World Languages and in collaboration with other departments¿ administrative staff to provide administrative support to the department, faculty, and students.

The responsibilities include, but are not limited to:

Fiscal Management and Record-Keeping

· Serve as the department's authorized P-Card user

· Oversee department payroll

· Maintain detailed records of the department's operating budget and all financial transactions, including oversight of all income and expenditures. This includes oversight of more than a dozen accounts, including state funds, foundation funds, department sales and services accounts, student club and honor society accounts, and scholarships.

· Assist Chair with budgeting, including forecasting and analysis

· Handle purchasing for the department, including check requests, reimbursements, requisitions, purchase orders, etc.

· Manage documentation related to faculty and student grants, fellowships, and research funding

· Work with vendors to facilitate financial transactions and ensure compliance with university and state policies

· Manage and route documentation for faculty and student travel, including processing travel authorizations and travel expense statements

· Oversee language placement exam process and recordkeeping, including granting students access to the exam, payment for earned credits, submission of documentation to the appropriate university offices (registrar, admissions), and internal documentation of scores and receipts

· Manage documentation for faculty appointments using approved protocols, forms, and university systems (e.g. routing offer letters and submitting ePARs)

· Order and maintain office supplies and equipment

· Maintain expertise in all university policies and procedures related to finances, hiring, and travel

Administrative Support

· Assist with day-to-day operations of the department

· Greet visitors

· Answer phones

· Manage all technology and facilities concerns, including phones, computers, printers, copiers, key requests, air/heat, office assignments, office maintenance, and faculty and staff work and facility requests (e.g. Time and Absence, software access/licensure)

· Oversee department shared email account and respond to all messages in a professional, timely manner

· Receive incoming correspondence and route to appropriate personnel

· Assist Chair with handling confidential matters related to faculty, staff, and students

· Assist in planning and coordinating departmental programs and special events

· Oversee hiring of department student assistants and supervise student assistants who work in the department office, including setting schedules and approving payroll

· Work across university units and departments to facilitate processes and achieve outcomes

· Provide backup coverage for other positions within the college as needed

Other Duties

- Perform all other related duties as assigned.

Associate degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.

OR

High School Diploma, GED, or equivalent from a recognized state or federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Knowledge of Augusta University systems, such as PeopleSoft Financials, OneUSG, Crystal Reports, and Banner

Prior experience in accounting, business administration, record-keeping, payroll, and/or financial planning

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases

SKILLS

Detailed-oriented with strong prioritization and organization skills

Excellent interpersonal, written, and verbal communication skills

ABILITIES

Ability to maintain confidentiality

Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records, and make independent decisions

Shift: Days/M-F

Pay Band: B5

Salary: Minimum $17.88/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 11/6/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status, or any other status protected by applicable law.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365