22 Assistant, Secretary & Executive Assistant jobs

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

Job no: 498895 Work type: Full-time Location: Mountain View Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Administrative Assistant Job Title Code CTG Salary Level N03 Salary Range (Full-Time) $3,000.00 mo. - $3,450.00 mo. (dependent on experience and other considerations) FLSA Non-Exempt Position Type Staff Position Summary Performs general administrative and clerical support to faculty and staff to ensure efficient operation of the organization and supports faculty, staff and the organization. Required Knowledge, Skills & Abilities Demonstrates knowledge of standard office procedures with the ability to provide administrative support to organization and staff.   Ability to organize and schedule appointments, prepare and modify documents including correspondence, reports, drafts and memos. Ability to work under pressure in a fast-paced work environment.  Must be able to handle multiple projects or duties simultaneously, exercising independent judgment to plan, prioritize and execute workload.  Demonstrated ability to use logical reasoning to analyze a situation and arrive at a solution.  Contribute effectively to the accomplishment of team or work unit goals, objectives and activities; exhibit excellent public relations skills in person and over the phone.  Creates a work environment that promotes and encourages diversity.  Ability to understand and follow organizational policies, guidelines and procedures in order to meet organizational directives and goals.  Experience using word processing and other office systems to organize and keep track of information, reports or work progress.  Must be able to communicate in a positive and effective manner with diverse, multicultural stakeholders/ constituents.   Must have excellent customer service skills .  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent with two (2) years of experience in related field.  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***  Preferred Skills/Additional Requirements Excellent communication and writing skills.  Multi-tasked, knowledge of Colleague, Excel, Word and Power Point preferred.  Bilingual a plus. Essential Duties and Responsibilities Responsible for providing administrative support to ensure efficient operation of the office and/or department.  Supports managers and employees through a variety of tasks related to organization by answering questions and responding to requests; receiving and directing visitors, staff, students or faculty.  Responsible for safeguarding confidential and time sensitive material.  Responsible for ensuring upkeep of office equipment, including computers, copy machines and fax machines, etc.  Order and maintain inventory of office supplies.  Prepare and modify documents; and assist in the preparation of regularly scheduled reports; open, sort and distribute incoming correspondence.  Schedule and coordinate meetings, appointments and travel arrangements.  Acts as a point of contact for internal and external stakeholders and constituents within assigned area of responsibility.  Represents organization on committees and/or councils within assigned area of responsibility, as required.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Organize office and assist team members in ways that optimize daily procedures.  Provides assistance in the completion of projects and goals of the organization ensuring tasks/projects are completed accurately and delivered with high quality and in a timely manner; prepare special reports that may include researching, analyzing, and summarizing data.  Create and reconcile expense reports and perform research as needed.  Must have excellent oral and written communication skills in order to communicate effectively with a diverse, multicultural DCCCD community network.  Explain policies and procedures to stakeholders and constituents based on knowledge of the District and/or organizational guidelines.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 18 Oct 2019 Central Daylight Time Applications close: 1 Nov 2019 11:55 PM Central Daylight Time

Job no: 498906 Work type: Full-time Location: Brookhaven Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   This is a renewable grant funded position from July 1- June 30. Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Requirements Ability to speak Spanish is a plus. Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 16 Oct 2019 Central Daylight Time Applications close: 29 Oct 2019 11:55 PM Central Daylight Time

Job no: 498855 Work type: Full-time Location: North Lake Work Schedule: Varies (No more than 19.5 hours per week) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Salary Range (Full-Time) $2,000.00 mo. - $2,300.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $11.54 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 03 Oct 2019 Central Daylight Time Applications close: 17 Oct 2019 11:55 PM Central Daylight Time

Job no: 498832 Work type: Part-time Location: North Lake Work Schedule: Various Shifts (40 hours per week - some nights & weekends) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Salary Range (Full-Time) $2,000.00 mo. - $2,300.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $11.54 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 30 Sep 2019 Central Daylight Time Applications close: 14 Oct 2019 11:55 PM Central Daylight Time

Job no: 498757 Work type: Part-time Location: El Centro Work Schedule: Varies (No more than 19.5 hours per week) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Salary Range (Full-Time) $2,000.00 mo. - $2,300.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $11.54 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Preferred Skills:   Must be able to lift at least 45 pounds and walk or stand for extended time periods to complete work duties Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 02 Oct 2019 Central Daylight Time Applications close: 16 Oct 2019 11:55 PM Central Daylight Time

Job no: 498758 Work type: Part-time Location: El Centro Work Schedule: Various Shifts (Including some nights and weekends) Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 02 Oct 2019 Central Daylight Time Applications close: 16 Oct 2019 11:55 PM Central Daylight Time

The assignment may be at Irvine Valley College, Saddleback College, or District Services. The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society. This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn. Under supervision from assigned supervisory or management staff, performs a variety of office support, clerical, and routine secretarial duties of a general or specialized nature in support of the function to which assigned; provides word processing and data entry support; maintains a variety of files and records; and provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or an administrative assistant.

The assignment may be at Irvine Valley College, Saddleback College, or District Services. The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society. This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn. Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical assistance duties in support of assigned program and administrative, academic, and classified staff, students, and the public; OR may serve as secondary administrative support for a larger business, instructional, or student services division such as an instructional division office. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or a higher-level administrative assistant.

The assignment may be at Irvine Valley College, Saddleback College, or District Services. The District’s goal as an academic community is to sustain a working environment that is welcoming to all, fosters and celebrates diversity, and promotes and rewards excellence. An exemplary academic community promotes an inclusive environment that best prepares our faculty, staff and students to live, work, and contribute to a global society. This position is a short-term, hourly, non-bargaining unit position, not to exceed 160 days per Fiscal Year. You will be contacted should the hiring department/division be interested in scheduling an interview with you to discuss your qualifications and skills. Please do not call the Human Resources Office regarding the status of your application. The most current status of all applications will be available for you to view on our website. This position is open until filled or withdrawn. Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, performs the full range of administrative, secretarial, and clerical assistance in support of assigned complex program in a large business, instructional, or student services division; or serves as secondary administrative support for a larger office, such as a Vice President’s office or the President’s office. May receive direction from a Vice-President if assigned to provide specialized, independent secondary support in that office. May receive direction from the President or Executive Assistant to the President if assigned to provide specialized, independent secondary support in that office. May receive functional supervision, technical training, and work direction from an academic bargaining unit program supervisor or an executive assistant.

Under supervision from assigned supervisory or management staff, performs a variety of office support, clerical, and routine secretarial duties of a general or specialized nature in support of the function to which assigned; provides word processing and data entry support; maintains a variety of files and records; and provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, an executive assistant, or an administrative assistant.

Job #: 2713 - Apply Now! Title: ADMINISTRATIVE ASSISTANT (TRIO - Educational Opportunity Center) Type: Career Service Campus: Pensacola Department: TRIO - Educational Opportunity Center Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year for year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer work experience and knowledge of TRIO grant programs, experience working with a diverse population; demonstrated customer service skills, experience using an automated system to process payroll, purchasing, and accounting documents; demonstrated ability to maintain extensive recordkeeping documentation; experience working in a high traffic area; demonstrated ability to effectively manage multiple tasks; and excellent oral and written communication skills. SUPPLEMENTAL MATERIALS: Applicants are strongly encouraged to submit a cover letter, resume, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. If you have any questions, contact Monica L. Williams at mlwilliams@pensacolastate.edu. APPLICATION DEADLINE: Open Until Filled – Review of applications will begin September 17, 2019. To receive full consideration, the online application and supplemental application materials must be received by September 16, 2019.   Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will assist in conducting daily administrative activities, maintain office files, correspondence, and related reports; compile information and prepare regular or special reports as requested; maintain the records associated with the departmental budget and expenditures; process purchase requisitions and related documents; efficiently process payroll and personnel documents; make travel arrangements; schedule appointments and meetings; handle a large volume of functions and activities; follow complex instructions; and perform other duties as assigned. The successful candidate must possess the ability to work efficiently with minimal supervision, and exercise discretion concerning confidential matters. Attention to detail, computer proficiency (spreadsheet management, electronic correspondence, and word processing skills), superior organizational skills, and excellent soft skills are essential for success in this position. This position reports to the Program Director, Educational Opportunity Center. This is a grant-funded position. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications will begin September 17, 2019. To receive full consideration, the online application and supplemental application materials must be received by September 16, 2019.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .

Job #: 2715 - Apply Now! Title: ADMINISTRATIVE ASSISTANT (Nursing and Emergency Medical Services) Type: Career Service Campus: Warrington Department: Nursing and Emergency Medical Services Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year for year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer demonstrated customer service skills, experience using an automated system to process payroll, purchasing, and accounting documents; demonstrated ability to maintain extensive recordkeeping documentation; experience managing and maintaining budget documents; experience working in a high traffic area; and demonstrated ability to effectively manage multiple tasks. SUPPLEMENTAL MATERIALS: Applicants are strongly encouraged to submit a cover letter, resume, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica Williams via email at mlwilliams@pensacolastate.edu.   Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will provide administrative support to the department staff, faculty, and students under the supervision of the Director of Nursing and Emergency Medical Services. The Administrative Assistant will process payroll and personnel documents; maintain, record, and process departmental and college-related forms and reports; provide assistance to staff members, students, and visitors; schedule appointments and meetings; work effectively in a diverse community and meet the needs of diverse student populations; develop and maintain office files and various correspondence; and perform other duties as assigned. The successful candidate must possess the ability to work efficiently with minimal supervision and exercise discretion concerning confidential matters. Attention to detail and computer proficiency (spreadsheet management, electronic correspondence, and word processing skills) are essential for success in this position. This position reports to the Director of Nursing and Emergency Medical Services. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications will begin September 27, 2019. To receive full consideration, the online application and supplemental application materials must be received by September 26, 2019.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .

Position Information   Position Type Civil Service Classification Title extra help Position's Functional Title Extra Help Building Service Worker Position Start Date   Position End Date (if temporary)   Position Summary Governors State University seeks a (900 hour Temporary) Building Service Worker for Prairie Place Under direct supervision performs the following custodial services and maintenance of assigned buildings: 1. Mops, sweeps, and scrubs floors and other surfaces; 2. Cleans, renovates, and renews floor surface finishes; performs various methods of carpet cleaning 3. Cleans and dusts furniture, tables, exhibit cases, fixtures, windows, doors, trim and related furnishings; 4. Washes and/or cleans window and door glass, washes interior glass, including partitions, framed pictures and doors; 5. Sweeps or shovels snow from steps and walks at building entrances and connecting walkways; 6. Cleans and services lavatories and rest rooms; 7. Cleans and services smoking urns and ash trays; 8. Collects and places debris and recyclable materials removed from buildings in containers for removal; 9. Cleans and waxes furniture; 10. Reports items that need repair; 11. Provides services for maintenance of carpet floor coverings; 12. Operates automatic scrubbers and power sweepers, including rider type, used in connection with building cleaning and also provides operator-type maintenance; 13. Performs other related duties as assigned. The hourly rate of pay is $14.36. Minimum Qualifications 1. Must be a resident of the state of Illinois. 2. Must have a valid Illinois driver’s license. 3. Must have the ability to comprehend basic written and verbal instructions. Preferred Qualifications Training in the actual work; skills in using cleaning equipment. Posting Date 07/09/2019 Closing Date   Open Until Filled Yes Posting Number CS0301P Type of Search External Quicklink for Posting http://employment.govst.edu/postings/4319 Employee ID   Department   Special Instructions to Applicants    

Position Information   Position Type Civil Service -Extra Help Classification Title Extra Help Position's Functional Title Extra - Document Imaging Specialist (Admissions and Records Specialist I) Position Start Date 11/09/2019 Position End Date (if temporary)   Position Summary Accurately scan and link all materials related to admission processing, including, but not limited to applications, transcripts, letters of recommendation, test scores, other supplemental items for admission and admissions forms to the appropriate student records in the student information system. Accurately scan and link non-admission materials such as supplemental materials received after initial admission. Update student records in the student information system. Manage the transfer credit equivalency process by using the document imaging system to provide quality assurance and enter transfer credit onto student records in the student information system. Initiate research and review of transfer coursework to determine a GSU equivalent course by communicating with academic program faculty or designee. Update the student information system with course equivalencies and start/end dates. Research and troubleshoot course issues related to transfer equivalences. File applicant and student records, and assist with general office responsibilities (phones, front desk coverage, etc). Other responsibilities as assigned (Admissions events, etc). Minimum Qualifications • High school graduation • Any combination of the following preparation: 60 semester hours college or university course work (12 in business, communication, education or social science) – OR- 24 months of responsible records management experience, involving public contact. Preferred Qualifications   Posting Date   Closing Date   Open Until Filled No Posting Number CS0364P Type of Search External Quicklink for Posting http://employment.govst.edu/postings/4757 Employee ID   Department   Special Instructions to Applicants    

BASIC FUNCTION: Under direction of an assigned supervisor, perform a wide variety of specialized and technical clerical duties independently; monitor and track information; train and provide work direction to student and/or hourly office assistants as assigned. REPRESENTATIVE DUTIES: Provide clerical support to assigned function; serve as receptionist and answer telephones, providing information and assistance to administrative, academic and support staff and the general public; respond to electronic mail as appropriate. Prepare, maintain and distribute a variety of statistical or narrative documents, specifications, logs, records or reports related to assignment; assure appropriate or requested action by monitoring and following up as necessary. Review request for information, appeal or action and determine appropriate course of action. Operate a microcomputer, facsimile machine, copier, calculator and other office equipment related to assignment. Schedule facilities, meetings and maintain calendars; complete related reports as assigned. Receive, open, sort, route, and distribute mail and faxes; order store, and maintain office supplies; order forms and other items as required. Type correspondence, requisitions, memos, forms, reports and related material independently or from rough draft, copy, notes or oral instructions; format, proofread, edit, print, duplicate and distribute as appropriate. Train and provide work direction to student or hourly workers as assigned. Perform related duties as assigned. Please click  here  to view the full job description. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by training in office practices and procedures and two years of increasingly responsible clerical experience. IMPORTANT:  To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date) .  All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. Initial salary placement is normally at Step 1, no higher than Step 3.  Please click here to review current salary schedule.Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.   When inquiring or applying for this job opening, please also reference AcademicCareers.com Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Imperial Valley College and at other institutions of higher education in the region on www.AcademicCareers.com