33 Assistant, Secretary & Executive Assistant jobs

Northern Arizona University seeks an experienced and dynamic administrative professional to serve as the Assistant to the Dean for Online and Innovative Educational Initiatives. Reporting to the Vice Provost and Dean (VP&D) this position works closely with unit leaders and senior staff on high-level administrative projects and supports the VP&D with scheduling, time-management, event planning, and other office tasks. The successful candidate will develop new, and nurture existing, campus partnerships to raise awareness of the services of the unit and collaborate at all levels across the institution to fulfill NAU’s mission. Application deadline : Monday January 13, 2020 at 11:59 PM. NAU is an Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Prairie View A&M University Program Assistant (Small Business Development Center) Job Title Program Assistant (Small Business Development Center) Agency Prairie View A&M University Department Dean, College Of Business Proposed Minimum Salary $15.25 hourly Job Location Prairie View, Texas Job Type Staff Job Description The Program Assistant, under general supervision, provides complex administrative support to the Small Business Development Center (SBDC). This Program Assistant is granted funded position. Continued employment is contingent on the renewal of grant funds. Responsibilities: Plan and deliver seminars, conferences, and workshops to meet the educational needs of PVAMU SBDC small business clients. Assist in managing projects from concepts to evaluation which includes contracting instructors, selecting co-sponsors and informal marketing avenues, materials production and course evaluation and revision. Compose and prepare professional reports and correspondence. Prepare mail merges and use other database software applications. Perform initial client intake services by completing the intake form either by phone or face-to-face contact with potential client. Participate in SBDC special projects and project planning. Assemble SBA loan or loan material for presentation to lenders. Assist in managing financial data for SBDC such as tracking expenses and program income. Responsible for SBDC client intake sessions, participation in and assisting Director with developing and scheduling training workshops/events to include, posting to SBDC website, confirming workshop presenters, arranging advertisements in local newspapers and media outlets, database creation and management Other administrative duties such answering calls, client file management, & office organization. Required Education and Experience: Bachelor's degree. No prior experience required. Job Posting Close Date: 12/19/2019 Preferred Experience: Three years of related work experience. Required Knowledge, Skills and Abilities: Knowledge of word processing and spreadsheet applications. Verbal and written communication skills. Ability to multitask and work cooperatively with others. Preferred Knowledge, Skills and Abilities: Ability to work with sensitive information and maintain confidentiality. Strong verbal and written communication skills. Ability to multi task and work cooperatively with others. Knowledge of word processing, spreadsheet, and database applications; MS office suite, INDESIGGN, QuickBooks. Strong personality and organizational skills. Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Cover Letter Resume or Curriculum Vitae Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-PVAMU/Program-Assistant--Small-Business-Development-Center-_R-026557 About Us For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here! Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. 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Senior Administrative Assistant Georgia Southern University Requisition Number: STA002605 Department: 3900711100-Admissions, Office Of Position Status : Full-Time Position Summary: Office of Admissions. The Senior Administrative provides advanced administrative support to the Office of Admissions within the area of New Student & Family Programs. Essential Functions Performs related duties as assigned to support the mission of the University. Maintains New Student & Family Programs departmental budgets and prepares weekly budget reports. Works with balance sheets to process invoices, income collection through event registration, and process and settle payments. Assists with the planning and implementation of events such as SOAR (Southern's Orientation Advisement & Registration) and Family Weekends. Assists in supervising Student Assistants for the Office of Admissions. Georgia Southern University is a Tobacco Free Campus. Minimum Education Required: High School Diploma or equivalent; one or more years of post-secondary education Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Associate Degree Preferred Experience:: Experience supervising students; experience with Quicken and budget management Salary Range: $33,300 Minimum Job Open Date: 12/09/2019 Job Closing Date: 12/20/2019 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/64501 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ab9ab54807548a4cad4a91226da17d2b

Administrative Assistant Georgia Southern University Requisition Number: STA002597 Department: 3900120110-CARH-Associate Dean-Armstrong Position Status : Full-Time Position Summary: College of Arts and Humanities. The Administrative Assistant serves as first line of customer service for the College of Arts and Humanities and the College of Behavioral and Social Sciences on the Armstrong campus. Essential Functions Performs related duties as assigned to support the mission of the University. Greets and routes customers to appropriate individual or source. Provides general information or referrals to other offices as needed. Answers telephone and routes calls to the appropriate individual. Assists with purchasing for the office as necessary. Prepares travel requests and reimbursements and processes requisitions as necessary. Assists with organizing data, generating reports, and completing accurate data entries. Proofs/edits publications and drafts correspondence. Schedules meetings and prepares meeting briefs. Assists where possible with college recruitment and marketing. Georgia Southern University is a Tobacco Free Campus. Minimum Education Required: High School Diploma or equivalent Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Preferred Experience:: Salary Range: $30,900 - $34,350 Job Open Date: 12/04/2019 Job Closing Date: 12/20/2019 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/64448 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-539a4cb81958e34f8d7b5e7279fee08f

Senior Administrative Assistant Georgia Southern University Requisition Number: STA002598 Department: 3900711100-Admissions, Office Of Position Status : Full-Time Position Summary: Office of Admissions. The Senior Administrative Assistant provides diversified and advanced administrative assistance for the Office of Admissions and serves as Assistant to the Director of Undergraduate Admissions. Essential Functions Performs related duties as assigned to support the mission of the University. Manages extensive departmental accounting functions for multiple budget types, providing regular budget reports. Serves as the office manager and is first point of contact for staff needs, facility concerns, and purchasing. Manages the fleet of vehicles owned by the department (maintenance, reservations). Assists the Director of Admissions with various administrative functions such as scheduling, meeting note-taking and file organization. Manages hiring and general HR function of Student Assistants. Georgia Southern University is a Tobacco Free Campus. Minimum Education Required: High School Diploma or equivalent; one or more years of post-secondary education Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Bachelor’s Degree Preferred Experience:: One or more years of budget/accounting experience and one or more years of supervisory experience of college-aged students Salary Range: $33,300 Minimum Job Open Date: 12/04/2019 Job Closing Date: 12/20/2019 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/64450 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-0c3f6cfe0e886a48a2e74e308fefa129

Administrative Assistant Georgia Southern University Requisition Number: STA002594 Department: 3900180101 - Behavioral & Soc Sciences,Dean Position Status : Full-Time Position Summary: College of Behavioral and Social Sciences. The Administrative Assistant provides a variety of advanced clerical and administrative support to the College of Behavioral and Social Sciences. Essential Functions Performs related duties as assigned to support the mission of the University. Performs administrative duties to include ordering supplies, typing various forms of correspondences, preparing reports and running errands. Responds to and routes incoming departmental telephone calls, greeting guests in the office, incoming and outgoing mail and schedules appointments. Provides excellent customer service while ensuring confidential information is secure. Georgia Southern University is a Tobacco Free Campus. Minimum Education Required: High School Diploma or equivalent Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Preferred Experience:: Salary Range: $30,900 - $32,000 Job Open Date: 12/03/2019 Job Closing Date: 12/13/2019 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/64415 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6339e5f1fba725409a1315a05f38c276

Job no: 499121 Work type: Full-time Location: Brookhaven Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Executive Assistant Job Title Code CQF Salary Level N06   Salary Range (Full-Time) $5,416.67 mo. - $6,229.17 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $31.25 per hour Business Travel N/A FLSA Exempt   Position Type Staff Position Summary Responsible for executive level administrative support performing a number of administrative duties.  Position requires a highly self-motivated, professional individual capable of managing an office and prioritizing work load and tasks in a fast-paced work environment with a focus on continuous improvement, customer service and diversity inclusion. Required Knowledge, Skills & Abilities The ability to apply significant administrative knowledge and experience in order to support and represent a senior administrator thoroughly in the scope, diversity, and complexity of all program and organizational operations.  Demonstrates significant knowledge of the strategic goals, priorities, practices, policies, laws, rules and regulations that influence the goals and mission of an organization.  Must have strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.  Must be flexible to meet changing priorities and due dates.  Must be ethical and use integrity in decision-making process when gathering and analyzing information to make recommendations or facilitate a course of action.  Must be able to uphold a strict level of diplomacy and discretion/confidentiality when dealing with sensitive information and data.  Must have strong interpersonal skills and the ability to build professional relationships in a diverse, multicultural environment of stakeholders and constituents, internal/external to the organization using high level of tact, discretion and diplomacy.  Must be able to maintain professionalism and a positive service attitude at all times.  Must be able to provide support and assistance to executive that ensure effective use of time and productive interactions with staff and the public by handling a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.  Ability to generate reports, create presentations, access data, keep complex records, and reports.  Must be proficient in writing and handling business correspondence using Microsoft Office Suite, producing well thought-out professional presentations and correspondence, free of grammatical and spelling errors.  Must have excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Bachelor’s degree or higher plus three (3) to four (4) years of work related experience.  Official transcripts are required.  Special licenses or certifications may be required depending on the nature of the position.  Must have valid driver’s license if traveling to off-site locations.   *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Requirements Master's degree preferred. This is a senior level position reporting to the college President. Successful candidate will possess well-developed verbal and written communication skills, high-level critical thinking and problem solving skills. The incumbent is knowledgeable and comfortable using a variety of technology tools and software packages and has experience compiling and using data to inform decisions. Prefer experience in higher education and is employee and student focused. A service-oriented team player who works well under pressure who is a self-starter and requires minimal supervision. Essential Duties and Responsibilities Responsible for schedule management, office management, communication liaison, information preparation, records management, data analysis, and representing the executive to others. Full comprehension of organization’s operation and procedures.  Provides all administrative, technical and clerical support to executive/senior manager in order to optimize productivity.  Coordinate’s executive communication, including taking calls, responding to emails and interfacing with constituents and stakeholders; schedule meetings and appointments and manage travel itineraries.  Serve as liaison between staff and manager.  May support other members within the organization as required.  Works independently and within a team on special nonrecurring and ongoing projects.  Acts as project lead for special projects, at the request of leadership, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures, etc.  Establish and maintains efficient filing systems for departmental and confidential materials.  Attend/represents organization at meeting and on councils, internal and external to the DCCCD network community, with poise and tact.  Monitors budget and manages related expenditures, prepare and submit bills, invoices, receipts and expense reports.  Collaborates with management team and other individuals within the district to ensure compliance with departmental processes/procedures within area of responsibility.  Participates in professional development activities to keep up-to-date trends and technology associated with job function.  Plan and coordinate administrative procedures and systems and devise ways to streamline processes.  High level of reliability, diligence, professionalism and discretion.  Uses critical thinking and problem solving skills to judge situations, considering business, personnel, financial, legal and time implications and take appropriate action.  Conserve supervisor’s time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating communication orally and/or in writing.  Maintains office supplies inventory.  Communicates effectively, verbally and in writing, with all stakeholders and constituents within the DCCCD network community.  May supervise assigned personnel.  Performs other duties as assigned. NOTE:  This title is designated to report/support individuals on the administrative salary schedule in un-banded positions only and is used at the discretion of the affected supervisor. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.  Advertised: 22 Nov 2019 Central Standard Time Applications close: 9 Dec 2019 11:55 PM Central Standard Time

Job no: 497840 Work type: Part-time Location: Eastfield Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Hourly Rate (Part-Time) $11.54 per hour N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. This position will focus on working with advertising sales and handling the client paperwork, maintaining the advertisement spreadsheet, ensuring ad materials are passed on to the editors or advisers of the paper, and working as the liaison to the Business Office for billing. Familiarity with Adobe software such as Acrobat, Illustrator, Photoshop, and InDesign would be preferred. Any previous experience or coursework in advertising, marketing or communications preferred. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 13 Nov 2019 Central Standard Time Applications close: 27 Nov 2019 11:55 PM Central Standard Time

Job no: 499068 Work type: Full-time Location: Brookhaven Work Schedule: Monday-Friday (8:00-5:00) Working Title Senior Administrative Assistant Job Title Code CDY Salary Level N05 Salary Range (Full-Time) $4,416.67 mo. - $5,079.17 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $25.48 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Provides advanced administrative level secretarial and clerical services to staff, faculty and students.  Maintains official college records and executes administrative polices as determined by organization and/or DCCCD guidelines, policies and procedures.  Required Knowledge, Skills & Abilities In a fast-paced, constantly changing environment, must be able to handle a large variety of duties relating to organization or assigned area of responsibility and to work with all levels of the organization to meet the vision, mission and goals of the department and DCCCD.  Must be able to handle sensitive and extensive confidential data; organize and priority work assignments to ensure timelines and due dates are met.  Must be able to coordinate and facilitate solutions with internal/external stakeholders and constituents, within delegated range of authority.  Must be able to prioritize and/or change work assignments as needed to meet new established deadlines.  The ability to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.  Within a diverse, multicultural organization, must be able to embrace the diversity of staff, faculty, students and other individuals within/outside the organization.  Cultivates and maintains strategic alliances with key stakeholders within and outside the organization.  Able to work independently and in a team environment to ensure that projects are completed in a timely manner.  Able to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.  Demonstrated analytical and organizational skills.  Ability to effectively use a variety of software and information systems to input/retrieve and/or manage data.  Must be ethical and uses integrity when communicating and/or interacting with all individuals within the DCCCD network community.  Must be able to use a variety of communication skills to convey information to individuals internal/external to the organization.  Must have excellent customer service skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus two (2) years of administrative work experience.  Official transcripts are required.  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Requirements Good interpersonal and communication skills  Self motivated, organized can deal with multiple issues and able to set priorities Multi tasking Willingness to learn new skills Essential Duties and Responsibilities Responsible for administrative support of senior managers and executives involving the management and operation of the office and the execution of processes, policies and procedures according to organizational guidelines and district policies/procedures.  Creates a positive, professional, service-oriented work environment by supporting diversity and the mission and values of the organization.  Responsible for scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing routine correspondence.  Depending on assigned area of responsibility, duties may include but not limited to, providing support to faculty, staff and students related to preparation of contracts, development of class schedules, room assignments, preparation of periodic and special reports, etc.  Maintains confidentiality at all times when dealing with sensitive information.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Works closely and effectively with diverse stakeholders and constituents internal and external to the organization and the DCCCD network community, keeping them well informed of upcoming events, commitments, etc., and follows up appropriately.  Within area of responsibility, may act as liaison and/or primary resource for faculty, staff and/or students in areas relating to program information, enrollment process, tuition reimbursement, campus services, and with other public and/or private organizations regarding campus services, internal/external requests for information which may include the research, analyzation and summarization of data from files and records, etc.  Develops and maintains complex, highly confidential information such as problem/disciplinary actions, recommendation letters, evaluations, grades and other material on behalf of the organization.  Keeps abreast of all organizational changes.  Undertakes projects and exercises sound judgement in the preparation of correspondence, reports and presentations.  Responsible for inventory and maintenance of office equipment.  Attends meetings, sits on committees and/or councils on behalf of management or the organization.  Must have excellent interpersonal, oral and written communication skills to be able to interact effectively with diverse multicultural individuals within the DCCCD network community.  Proficient in the use of email and Microsoft Office Suite.  May monitor budget and/or supervise assigned personnel. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 14 Nov 2019 Central Standard Time Applications close: 27 Nov 2019 11:55 PM Central Standard Time

Chemeketa Community College welcomes applications for a full-time Administrative Assistant. Chemeketa aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply. Position Summary The successful incumbent will have excellent interpersonal and communication skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving; demonstrated ability to manage time and multiple priorities in a busy environment; ability to take requests from more than one person. The successful candidate must demonstrate resourcefulness in approach to completing assignments, and must be flexible and adaptable in responding to multiple, frequently changing priorities; monitoring project timelines and identifying issues. Closing Date: Wednesday, November 27, 2019 Why Chemeketa? You would be challenged to find a college that matters more to its community than Chemeketa means to the residents of Oregon's Mid-Willamette Valley. If you can affirm our mission to provide opportunities for students to explore, learn, and succeed through quality educational experiences and workforce training, then Chemeketa will be a rewarding workplace to fulfill your potential and contribute your expertise. The Community We Serve Chemeketa Community College is the third largest post-secondary institution in Oregon, with approximately 29,000 students enrolled from a diversity of backgrounds. Chemeketa has seven locations, Salem campus, Yamhill Valley campus, Brooks Regional Training facility, Woodburn center, Polk center, Center for Business & Industry and Viticulture at Eola. Chemeketa's district encompasses nearly 2,700 square miles of the Mid-Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn County. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens. Diversity We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all. Requirements High School Diploma/General Equivalency Diploma (G.E.D.) -AND- Four years of increasingly responsible administrative support experience -OR- Associate's Degree from an accredited institution -AND- Two years of increasingly responsible administrative support experience Core Competencies Knowledge of standard English and basic math Skills in providing customer service Skills in filing; using computers and related software applications Skills in maintaining various databases and confidential records Accurate and efficient keyboarding and ten-key calculator Effective communication skills Organizational and time management skills Preferred Qualifications Knowledge of spreadsheet software applications Bilingual - English/Spanish or Russian Application Process To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at  http://jobs.chemeketa.edu . We are an EO/AA/ADA institution PI115532150

Job Summary: The Executive Assistant provides executive management services to the Provost and members of the Provost Office. This position is responsible for various activities including coordination of the executive calendars and schedules; management of correspondence, travel arrangements, telephone calls; and resolution of departmental problems. This position reports directly to the Provost.

Office of Dean of Social Sciences : Job ID # : 21145, Administrative Coordinator – Dean of Social Sciences Job Description:  The Office of Dean of Social Sciences at Queens College, CUNY is currently conducting a search to fill an Administrative Coordinator position. Reporting to the Dean of Social Science, the Administrative Coordinator will provide comprehensive administrative support including, managing calendars, screening and handling communications, and dealing with administrative tasks and inquiries. Along with the CUNY title overview, key responsibilities will include, but are not limited to: Facilitate divisional operations, coordinates conferences and events, distribute college-wide announcements, and prepare routine communications to support the division and service the College community. assists with coordinating the Dean's calendar consistent with the priorities of the Office. Liaises and communicates on the Dean's behalf with internal and external constituent.    

Job #: 2711 - Apply Now! Title: ADMISSIONS AND INFORMATION SPECIALIST Type: Career Service Campus: Pensacola Department: Student Services Department Minimum Qualifications: MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate’s degree; or graduation from high school or GED equivalency and two years of experience in a collegiate student services office setting required. Exceptional customer service skills are required degree. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer experience in postsecondary education related to the college recruiting and admissions experience. The preferred candidate should have work experience that documents keen attention to detail, the ability to utilize various technologies, and knowledge of college admissions policies including Family Educational Rights and Privacy Act (FERPA). SUPPLEMENTAL MATERIALS: Applicants are strongly encouraged to submit a cover letter and resume to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica Williams via email at mlwilliams@pensacolastate.edu.   Duties: The Admissions and Information Specialist position is a full-time career service position. The Admissions and Information Specialist will perform highly responsible administrative duties requiring detailed knowledge of college admissions policies, general enrollment requirements as well as detailed rules, regulations, and requirements as established by law. Additionally, the Admissions and Information Specialist will provide basic financial aid and testing information and student resource information to prospective students. The specialist shall review and process admissions applications, and take independent action to locate information and resolve problems. The Admissions and Information Specialist must establish and maintain an effective working relationship with employees and the public. This position requires availability to work flexible hours, including some evenings and weekends during peak registration periods. This position reports to the Director of Admissions. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications will begin September 11, 2019. For first review by screening committee, the online application and supplemental materials must be received via the online employment application system by September 10, 2019.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .