24 Assistant, Secretary & Executive Assistant jobs

    Position Requisition Information   Job Title Office Assistant III (Business Affairs) Department Business Services FLSA Status Non-Exempt Job Type Staff Position Grade 6 Employee Type Full Time Hiring Range Commensurate with experience and qualifications Grant Funded Yes Work Year 12 Months Work Year-Other Information   Typical Work Schedule FT : 40 hours, flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. Bargaining Unit Eligibility Yes-Staff Council Work Week 40 Hours Work Week-Other Information   Special Instructions to Applicants   Position Information for Posting   Position Introduction As an Office Assistant III...

Working Title Administrative Assistant II    Job Title Code CQW Salary Level N04 Salary Range (Full-Time) $43,000+ (commensurate with education and experience) Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Performs administrative and office support activities for supervisors which include complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment. Required Knowledge, Skills & Abilities • Proven knowledge and experience providing administrative support to an organization and/or department. • Understands the organizational structure and services provided by different departments to best serve stakeholders and constituents. • The ability to understand and comply with program services, policies, procedures, laws, and regulations of an organization. • Ability to respond to problems, issues and situations...

  Position Title: Administrative Assistant   Job Description: The Administrative Assistant assists in the daily operational management of the Nursing department, including budgeting, customer service, and administrative support duties. ESSENTIAL DUTIES : These duties are a representative sample of the types of duties and level of responsibilities that will be required; and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description. • Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages. • Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules...

  Position Title: Administrative Assistant   Job Description: The Administrative Assistant for the School of Fine Arts assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties. ESSENTIAL DUTIES : •Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages. •Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events. •Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies. •Assigns and supervises the work of student employees. •Serves as operational liaison to other departments, campus, and community...

Title: Administrative Assistant (Substitute)   Job Category: NBU   Job Opening Date: May 10, 2022   Job Closing Date: June 30, 2022   Locations: Saddleback College   Pay Grade, for more information click on this link:  http://www.socccd.edu/humanresources/hr_salary.html   Pay Type: Hourly   Hours Per Week: 0   Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.   SUMMARY DESCRIPTION Under general supervision from the assigned administrator of record of a single-function program of moderate size, staff, budget, and complexity or the Dean of a large instructional, business, or student services program, performs general administrative, secretarial, and clerical...

  Job Description: The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Director, Century Center.  The Administrative Assistant creates, manages, and executes budget expenditures upon approval by the department director; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a diverse community and meets the needs of diverse student populations; handles a large volume of functions and activities; follows simple and complex written and verbal instructions; and performs other duties as assigned. The successful candidate must...

The Administrative Assistant for the Center for Student Engagement & Intercultural Programs will work with Executive Director to oversee administration functions, which includes coordinating, decision making discretion and responsibilities. The position job responsibilities include high impact activities that affect all departments and colleges in the University in addition to managing and reconciling several budgets (departmental and clubs/organizations). Essential Responsibilities: 20% Manages budget activities (e.g. prepares budget projections for the fiscal year, plans distributions, approves and maintains accounts, approves budget transfers and conducts budget reconciliations); maintains itemized recording of expenditures, prepares expenditures reports and monitors and tracks fiscal year project allocations. Reviews, evaluates, develops, and interprets University and departmental policies and operational procedures. Extensive training in Colleague for budgetary and...

  Job Description: The Executive Assistant, Baccalaureate Studies and Academic Support performs highly responsible administrative and secretarial duties requiring an extensive working knowledge of the organization, and the programs and departments under the supervisor’s jurisdiction. Work includes relieving the supervisor of administrative detail and office management function. Requires considerable exercising of judgment, problem solving, and discretion concerning highly confidential matters. The Executive Assistant assists in preparing various state and federal reports which requires a comprehensive and thorough understanding of federal and state rules, regulations, and statutes; assists in purchasing; monitors budget expenditures; assists with processing contracts and requisitions; maintains the departmental calendar, schedules appointments, and arranges meetings; and makes travel reservations. This position coordinates special functions and makes necessary...

    Summary Dumbarton Oaks is a research institute, museum, and historic garden of Harvard University, located in Washington, D.C. The institute and its collections focus on the fields of Byzantine, Pre-Columbian, and Garden and Landscape Studies. The Senior Executive Assistant and Project Coordinator supports the Director of Dumbarton Oaks, who is also a faculty member at Harvard University. The position serves as the public face of the Director’s Office with multiple stakeholders, including Harvard, other national and international universities and research institutes, and the D.C. diplomatic community. The position reports to the Director and Executive Director of Dumbarton Oaks. Duties and Responsibilities Serving as the administration’s principal point of contact internally and externally, handling inquiries and posting institutional information as appropriate. Providing administrative support, including taking minutes and...

    Position Requisition Information   Job Title Executive Administrative Assistant (Academic Affairs) Department Academic Affairs Office FLSA Status Non-Exempt Job Type Staff Position Grade 11 Employee Type Full Time Hiring Range Commensurate with experience and qualifications Grant Funded No Work Year 12 Months Work Year-Other Information   Typical Work Schedule 40 hours, flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. Bargaining Unit Eligibility No-Confidential/Security Related Position Work Week 40 Hours Work Week-Other Information   Special Instructions to Applicants   Position Information for Posting   Position...

Title: Senior Health Office Assistant (Substitute)   Job Category: NBU   Job Opening Date: March 21, 2022   Job Closing Date: June 30, 2022   Locations: Saddleback College   Pay Grade, for more information click on this link:  http://www.socccd.edu/humanresources/hr_salary.html   Pay Type: Hourly   Hours Per Week: 0   Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.   SUMMARY DESCRIPTION Under direction from assigned supervisory or management staff, organizes, coordinates, and manages both the front office and back office functions of the student Health and Wellness Center (HWC)/Student Health Center (SHC) at assigned campus; trains and provides work...

Title: Health Office Assistant (Substitute)   Job Category: NBU   Job Opening Date: March 21, 2022   Job Closing Date: June 30, 2022   Locations: Saddleback College   Pay Grade, for more information click on this link:  http://www.socccd.edu/humanresources/hr_salary.html   Pay Type: Hourly   Hours Per Week: 0   Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.   SUMMARY DESCRIPTION Under general supervision from assigned supervisory or management staff, performs a variety of specialized office support and clerical duties in support of the Health and Wellness Center (HWC)/Student Health Center (SHC) at an assigned campus during late afternoon and evening...

Title: Office Assistant (Sub)   Job Category: NBU   Job Opening Date: March 22, 2022   Job Closing Date: June 30, 2022   Locations: Saddleback College   Pay Grade, for more information click on this link:  http://www.socccd.edu/humanresources/hr_salary.html   Pay Type: Hourly   Hours Per Week: 0   Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.   SUMMARY DESCRIPTION Under supervision from assigned supervisory or management staff, performs a variety of office support, clerical, and routine secretarial duties of a general or specialized nature in support of the function to which assigned; provides word processing and data entry support; maintains a variety of...

Title: Executive Assistant to the Office of the Vice Chancellor   Job Category: Classified Administrators and Managers   Job Opening Date: April 01, 2022   Job Closing Date:   Locations: District Services   Pay Grade, for more information click on this link:  http://www.socccd.edu/humanresources/hr_salary.html   Pay Rate Type: Monthly   Work Days: Monday - Friday   Work Hours: 8:00 a.m. - 5:00 p.m.   Hours Per Week: 40   Percentage of Employment: 100%   Job Description: Initial Screening Date: Monday, April 25, 2022   District Management Team Salary Schedule Range 10 - Starting at $90,252 annually District Services (Classified Management) DEFINITION To manage the Office of the Vice Chancellor, assuring that work is performed in a timely and accurate manner; represent the Vice...

  College of the Atlantic seeks a full-time Assistant to the Provost. Some key responsibilities of this position include working closely with the Academic Affairs Committee, creating contracts and budgets for visiting faculty, and providing direct support to the office of the Provost. This position is also responsible for assigning space needs on campus, and editing the course catalogue’s policies, procedures, and deadlines. A complete job description can be found at https://www.coa.edu/human-resources/job-openings/

Job Description: JOB DESCRIPTION The Administrative Assistant is a full-time career service position. The Administrative Assistant will provide administrative support to the Executive Director, Institutional Development and departmental staff.  The Administrative Assistant will perform a wide range of administrative support tasks, including, but not limited to, preparing letters and reports, maintaining files, and answering phones; helping with event logistics and mailings; working effectively in a diverse community and meeting the needs of diverse populations; following complex instructions; and providing exceptional customer service assistance to faculty, staff, students, donors, board members, volunteers, and visitors. The Administrative Assistant will maintain clean and orderly office reception areas, meeting rooms and shared spaces.  Additionally, the Administrative Assistant will coordinate and arrange meetings, prepare agendas, record and transcribe...

Executive Assistant I, College of Arts and Sciences University of San Diego Posting #: 4116 Position Status: Full-time regular Location: San Diego Position Type: Staff, College of Arts and Sciences Position Title & Department: Executive Assistant I, College of Arts and Sciences; Physics Department Description: The Department of Physics and Biophysics at USD teaches students to explore the interactions of matter and energy from the simplicity of a molecule or a swinging pendulum to the complexity of nuclear fusion, galaxy formation, cell signaling and the human brain. University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and...

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

The Human Resources Secretary coordinates office services and provides support for the human resources team in an administrative capacity. The position supports the development of regular and ad-hoc reports and may perform duties of a sensitive and confidential nature. The position also provides direct secretarial support such as appointments, correspondence, data compilation and filing. The Human Resources Secretary is also responsible to provide customer-oriented quality service to the students, faculty, staff, applicants, and guests of Baltimore City Community College, displaying exceptional organization, professionalism, excellent communication skills, and attention to detail.