37 Assistant, Secretary & Executive Assistant jobs

The Student Programming Assistant provides support for the Office of Student Life, including front-desk, clerical, and programmed activities. Duties include, but are not limited to, welcoming visitors to the Student Life Office and providing general information, establishing and maintaining files, performing general clerical duties, assisting with programming development, marketing, setup and staffing, giving office tours to prospective and current students and visitors, monitor food pantry and collection donation baskets across campus, and performing other duties as assigned by the supervisor.

Administrative Assistant Georgia Southern University Requisition Number: STA002702 Department: 3900130510-Management, Department of Position Status : Full-Time Position Summary: Department of Management. The Administrative Assistant provides administrative and technical support for 15 Faculty and more than 1000 Management students. Essential Functions Manages and tracks budget activity, including receiving and paying invoices, proofreading and submitting Faculty travel expense reports, purchasing departmental supplies, and all other departmental fiscal transactions. Processes and replies to daily emails through the departmental email account. Enters and maintains class schedules of the Departmental Faculty. Schedules flights, books hotel rooms, and creates itineraries for out of town visitors. Aids and assists undergraduate students in scheduling classes. Schedules departmental course offerings each semester. Maintains detailed knowledge of University and System-wide software, including OneUSG (Oracle and PeopleSoft), Banner (Ellucian), Building A Better U (SkillSoft), and Crystal Reports. Performs related duties as assigned to support the mission of the University. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: High school diploma or equivalent Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication skills (verbal and written); developed organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; and successful completion of background investigation prior to employment Preferred Education: Bachelor’s degree Preferred Experience:: Salary Range: $30,900 Job Open Date: 03/27/2020 Job Closing Date: 4/8/2020 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/67619 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5bb073e7a233374599d12ec23313d835

Laboratory Supervisor Georgia Southern University Requisition Number: STA002670 Department: 3900190701-Mechanical Engineering, Dept of Position Status : Full-Time Position Summary: Department of Mechanical Engineering. The Laboratory Supervisor provides electro-mechanical support and services in selecting, purchasing, setting up, operating, maintaining, day-to-day upkeep, and removal of all technical equipment in support of the department's teaching, research, and service goals; maintains clean, safe, and functional Mechanical Engineering Laboratories and Shop spaces; provides machining, fabrication, and electro-mechanical support of academic and research projects; supports instructional activities in department laboratory and shop spaces; participates in department purchasing and acquisition activities. Essential Functions Performs related duties as assigned to support the mission of the University. Maintains safe instructional and research spaces. Provides electro-mechanical, machining, and fabrication support of academic and research equipment and projects. Purchases, sets-up, maintains, repairs, replaces, and disposes of lab and shop equipment and supplies. Manages equipment and chemical inventories. Oversees, hires, and supervises Student Assistants. Supports lab course instruction and student projects. Trains Student Assistants and Graduate Assistants. Works with Departmental Safety Committee and University Environmental Safety Office to execute the department's safety plan coordinate hazardous waste collection and disposal. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: Bachelor’s Degree Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience; supervisory experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication skills (verbal and written); developed organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; and successful completion of background investigation prior to employment Preferred Education: Master’s Degree in Engineering, Engineering Technology, Science, or equivalent field Preferred Experience:: Three or more years of relevant experience as a machinist, mechanical technician, electrical technician, or electro-mechanical system technician, engineer or similar Salary Range: $56,300 - $57,887 Job Open Date: 02/24/2020 Job Closing Date: Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/67524 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f985872a4a6c8f419530ed742f4ed876

Job no: 498514 Work type: Full-time Location: Brookhaven Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   This position operates in the Multi-Cultural Center, which provides enrollment services to international students as well as students who are enrolling in English-as-a-Second Language (ESOL) courses. The position provides administrative and clerical support to academic advisors as well as serving as the first point of contact for students who access services in the center.  Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 06 Aug 2019 Central Daylight Time Applications close: 27 Mar 2020 11:55 PM Central Daylight Time

Job no: 499373 Work type: Part-time Location: El Centro Work Schedule: Varies (No more than 19.5 hours per week) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Salary Range (Full-Time) $2,000.00 mo. - $2,300.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $11.54 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***   Preferred Skills / Additional Requirements: Some positions may occasionally be required to lift and carry moderately heavy material or equipment weighing up to 50 pounds. Responsible for providing great customer service to customers. Assistance in keeping the gym clean and stacking weights. Responsible for keeping an eye on machines that do not work, and to inform supervisors as soon as possible.   Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 25 Feb 2020 Central Standard Time Applications close: 10 Mar 2020 11:55 PM Central Daylight Time

Position Information   Position Type Administrative Appointment Classification Title Teacher Position's Functional Title Part Time Substitute Teacher Assistant (Multiple Positions) Position Start Date   Position End Date (if temporary)   Position Summary Governors State University’s Family Development Center Seeks to fill the position of Part Time Substitute Assistant Teacher: Essential Responsibilities 75% 1. Assure that all children are supervised by sight or sound at all times. 2. In partnership with parents, implement an age appropriate, success oriented, developmentally appropriate center-based infant/toddler or pre-kindergarten program, using the Creative Curriculum. Integrate all aspects of applicable state and federal requirements into the schedule and curriculum for each child. Integrate previous plans in place for the child (IEP/IFSP, nutrition, behavior) into the daily plan and curriculum for that child. Work as a team with the Curriculum Specialist and Education Director to design an environment and activities to meet the needs of individual children while remaining responsive and aware of group needs. 3. Follow and maintain daily routine and schedule while remaining flexible to individual factors that may alter same. Maintain classroom management. Create a warm and accepting environment and atmosphere for children, parents, families, volunteers, community representatives, GSU Students, staff and faculty. 4. Insure the safety of the children in assigned group, inspecting indoor and outdoor toys and equipment daily. 5. Eat with and assist children in development of social and self-help skills, and sound nutritional practices. Use and teach Family Style Meal Service. 6. Maintain awareness of allergies and medical conditions. Administer medications as trained. 7. Change diapers for children in your group that are not potty trained. 8. Follow and maintain daily routine and schedule while remaining flexible to individual factors that may alter same. Maintain classroom management. 9. Create a warm and accepting environment and atmosphere for children, parents, families, volunteers, community representatives and staff. 10. Change diapers as needed for any children assigned to your group. 11. Insure the safety of the children in assigned group, inspecting indoor and outdoor toys and equipment daily. 12. Abide by program philosophies on parent involvement and parent participation. Actively participate in parent involvement activities. Encourage parent involvement and parent participation to include, but not be limited to, face-to-face, telephone and written contacts. Communicate daily with parents, both verbally and in writing. 10% When filling in for a long term teacher absence: 13. Perform required child screenings on assigned children within 45 days of enrollment and report findings to the parent and Education Director. 14. Perform ongoing child observations and assessments and use the information to design curriculum and meet the development needs of assigned children. 15. Perform two parent teacher conferences per year, and a minimum of two home visits in EHS 10% 16. Abide by program philosophies on parent involvement and parent participation. Actively participate in parent involvement activities. Encourage parent involvement and parent participation to include, but not be limited to, face-to-face, telephone and written contacts. Communicate regularly with parents, verbally and in writing. Perform at least two yearly parent conferences with assigned children. 17. Report any health needs of assigned children to the Health Services Director. 18. Report any social service needs of the family to the Family Services Specialist immediately. 19. Perform ongoing child observations and assessments and use the information to design curriculum and meet the development needs of assigned children. Document assessments at least three times yearly. 20. Collaborate with the Family Services Specialist to assist in setting goals with the family. 21. Complete all required documentation and reports and submit in a timely manner. Other Responsibilities 5% 22. Comply with regulatory health requirements, including: a pre-employment physical with lift test, proof of MMR and DTAP immunization, initial TB test and annual physical exam. 23. Attend all meetings and training as required. 24. Adhere to all plans, policies and procedures of Governors State University, Family Development Center. Preschool for All and Early Head Start. 25. Attend other related meetings and training as requested. Minimum Qualifications HS Diploma Detailed Knowledge of DCFS, EHS,NAEYC regulations. Preferred Qualifications 60 Credit Hours 6 Credit Hours in Early Childhood Education/Child Development Posting Date 02/26/2020 Closing Date   Open Until Filled Yes Posting Number AP0229P Type of Search External Quicklink for Posting http://employment.govst.edu/postings/4913 Employee ID   Department   Special Instructions to Applicants Please provide a list of three professional references with current contact information.  

Position Information   Position Type Civil Service Classification Title extra help Position's Functional Title Extra Help Building Service Worker Position Start Date   Position End Date (if temporary)   Position Summary Governors State University seeks a (900 hour Temporary) Building Service Worker for Prairie Place Under direct supervision performs the following custodial services and maintenance of assigned buildings: 1. Mops, sweeps, and scrubs floors and other surfaces; 2. Cleans, renovates, and renews floor surface finishes; performs various methods of carpet cleaning 3. Cleans and dusts furniture, tables, exhibit cases, fixtures, windows, doors, trim and related furnishings; 4. Washes and/or cleans window and door glass, washes interior glass, including partitions, framed pictures and doors; 5. Sweeps or shovels snow from steps and walks at building entrances and connecting walkways; 6. Cleans and services lavatories and rest rooms; 7. Cleans and services smoking urns and ash trays; 8. Collects and places debris and recyclable materials removed from buildings in containers for removal; 9. Cleans and waxes furniture; 10. Reports items that need repair; 11. Provides services for maintenance of carpet floor coverings; 12. Operates automatic scrubbers and power sweepers, including rider type, used in connection with building cleaning and also provides operator-type maintenance; 13. Performs other related duties as assigned. The hourly rate of pay is $14.36. Minimum Qualifications 1. Must be a resident of the state of Illinois. 2. Must have a valid Illinois driver’s license. 3. Must have the ability to comprehend basic written and verbal instructions. Preferred Qualifications Training in the actual work; skills in using cleaning equipment. Posting Date 07/09/2019 Closing Date   Open Until Filled Yes Posting Number CS0301P Type of Search External Quicklink for Posting http://employment.govst.edu/postings/4319 Employee ID   Department   Special Instructions to Applicants    

Job no: 498981 Work type: Part-time Location: Eastfield Work Schedule: Varies (No more than 19.5 hours per week) Job Title Code CAI Salary Level N01 Hourly Rate (Part-Time) $11.54 per hour FLSA Non-Exempt Position Type Staff Position Summary Under the direction of the department director or coordinator, provides assistance with the general operation of one or more state/federal/college programs including record-keeping, purchasing of books and supplies, advisement/assessment/placement activities, periodic reporting and program development/implementation. Required Knowledge, Skills & Abilities Ability to utilize computer technology to access data, maintains records, and generates reports. Oral and written communication skills to deal effectively with varying levels of DCCCD staff, students, vendors and the general public from diverse backgrounds. The knowledge and experience providing effective customer service. Official transcript will be required. Physical Requirements Works with light materials requiring little physical effort. Minimum Knowledge and Experience Graduation from high school or equivalent plus two years of student services experience or in a general office environment in an organization related to underserved populations or student services. *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities A first level career path position responsible for performing diversified duties required to assist in the efficient delivery of services of a specific grant and/or district-based program. Participates with the department director/coordinator and related staff in planning, developing, and the general operation of a grant and/or specific program support services division. Provides program information and enrollment processes to current and prospective students. Assists in reviewing related forms and applications; verifies accuracy, completeness and compliance with DCCCD policies, program guidelines and state/federal regulations. Determines eligibility and processes according to department/program guidelines. Assists in developing and maintaining a database of students served which is utilized in periodic reports to college officials or state/federal/private agencies; maintains files and records; prepares summary reports. Responsible for screening calls, visitors, and mail; requisitioning supplies and equipment; composing correspondence and memos, verifying operating reports for accuracy and implementing changes where required. Assists in conducting general student orientations which serve to disseminate general information about the campus/location and/or the department functions and services. Maintain records of department expenditures and provides information relating to budget balances to department head. Performs other related duties as assigned. Advertised: 24 Feb 2020 Central Standard Time Applications close: 9 Mar 2020 11:55 PM Central Daylight Time

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

Job no: 499213 Work type: Part-time Location: Eastfield Work Schedule: Varies (No more than 19.5 hours per week) Working Title Department Assistant Job Title Code CTD Salary Level N02 Hourly Rate (Part-Time) $15.38 per hour FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 07 Feb 2020 Central Standard Time Applications close: 21 Feb 2020 11:55 PM Central Standard Time

Job no: 499165 Work type: Part-time Location: Brookhaven Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Duties Knowledge of automotive tools/parts preferred Valid driver's license  Essential Duties and Responsibilities Perform a variety of tasks in the tool room and labs, plus other duties as required. Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 11 Dec 2019 Central Standard Time Applications close: 21 Feb 2020 11:55 PM Central Standard Time

Job Summary: The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice President of Financial Services and serves as a liaison to the senior management team. This position organizes and coordinates executive outreach and oversees special projects. The Executive Assistant will also support the Manager of Budget & Planning in executing the College’s budget process and reporting. This position reports directly to the Vice President of Financial Services.

Overview of Position:  This position requires a person who is nurturing, kind and energetic. They will help supervise and monitor children at all times. Participate in scheduled team meetings, adapt the curriculum to meet the needs of children, and work with special needs children and agencies. They should understand and help develop, developmentally appropriate skills in all early childhood domains. Encourage exploration, experimentation in/out the classroom, prepare weekly lessons consistent with the curriculum and work with a teacher and other support staff. Further this position will assist to document and conduct screenings and assessments, and participate in parent meetings.  They will assist with maintaining the safety and maintenance of classroom and playground.  Finally assist with monitoring and documenting all incidents.

Job #: 2730 - Apply Now! Title: ADMINISTRATIVE ASSISTANT Type: Career Service Campus: Pensacola Department: Title III Grant (Pirate PATH to Success) Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer individual work experience in post-secondary education, and Microsoft Suite Certifications. SUPPLEMENTAL MATERIALS: Applicants are encouraged to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica L. Williams via email at mlwilliams@pensacolastate.edu   Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will provide administrative support to the Title III Grant personnel under the supervision of the Activity Director. The Administrative Assistant will assist with daily administrative operations of a five-year grant in a post-secondary setting. Duties may include coordinating meetings, recording and transcribing minutes, and maintaining detailed records related to budgets. This position will also be responsible for preparing check and purchase requisitions, budget amendments, travel requests, and other duties as assigned by the Activity Director. The Administrative Assistant will be asked to perform a wide-range of administrative support tasks, working effectively in a diverse community, and meeting the needs of diverse populations. This position may require availability to work flexible hours, including evenings and weekends. This position reports to the Title III Grant Activity Director. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications is ongoing. To receive full consideration, the online application and supplemental application materials must be submitted for review.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .

The Executive Assistant (Senior Human Resources Coordinator) will support the VP, Human Resources and Development and Human Resources department. This highly visible role works independently to provide exceptional customer service and executive-level administrative support to an in-demand division of the College. This position plays a critical role in the College’s key functions of administration and human resources and upholds a strict level of organization, communication, confidentiality, and professionalism. This position is a hands-on representative for the Human Resources department whose role is to help facilitate all fundamental Human Resources functions, while ensuring the successful implementation of division goals. With diverse yet substantive responsibilities, this role works with faculty and staff as well as external constituents, making this a key position within Otis College of Art and Design. This position reports directly to the Vice President of Human Resources & Development