28 Assistant, Secretary & Executive Assistant jobs

Job no: 499219 Work type: Full-time Location: Bill J. Priest Work Schedule: Monday-Friday (8:00-5:00) Working Title Administrative Assistant II    Job Title Code CQW Salary Level N04 Salary Range (Full-Time) $3,583.33 mo. - $4,120.83 mo. (dependent on experience and other considerations) Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Performs administrative and office support activities for supervisors which includes complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.  Required Knowledge, Skills & Abilities Proven knowledge and experience providing administrative support to an organization and/or department.  Understands the organizational structure and services provided by different department to best serve stakeholders and constituents.  Ability to understand and comply with program services, policies, procedures, laws, and regulations of an organization.  Ability to respond to problems, issues and situations that require the use and knowledge of existing processes, using sound judgment, attention to detail, adaptability and flexibility.  Ability to identify and utilize resources effectively and efficiently.  Must have excellent time management skills and the ability to multitask/prioritize work in order to support organizational needs, meet deadlines and timeframes.  Ability to build solid professional relationships across multiple levels of the organization and liaise with other departments, personnel and external business entities from diverse environments.  Demonstrate advanced proficiency in personal computer applications, which typically include Microsoft Outlook, Word, Excel and Power Point.  Demonstrates discretion and judgment in decisions concerning the sharing of privileged/confidential information.  Ability to efficiently set up complex meetings and effectively resolve scheduling conflicts or other issues that may occur; create and distribute correspondence, memos, letters, faxes and other documents/forms; submit and reconcile expense reports. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus one (1) year of work related experience.  Official transcripts required when applicable .  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***   Essential Duties and Responsibilities Provides a full range of moderate to complex administrative duties in a variety of functions to an individual, team, department or organization.  Prepare and modify documents including correspondence, reports, drafts, memos and emails on behalf of department or as directed by manager; handles routine requests for information and data.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Provides guidance to students and employees and assists in resolving any administrative problems.  Distributes correspondence, performs data entry and scanning, and maintains electronic and hard copy filing systems.  Handles confidential and non-routine information and explains policies and procedures to stakeholders and constituents.  Act as a departmental liaison assisting students, faculty, staff and other internal/external stakeholders and constituents with questions/concerns related to department or assigned area of responsibility.  Responsible for general office management, new hire set up, vendor relationships for office equipment and supplies, and invoice processing.  Represents organization on committees and/or councils within assigned area of responsibility, as required. Manages and maintains daily calendar, schedule and coordinate meetings, special events, appointments and travel arrangements for manager and/or other department members as required.   Assist with special projects as requested.  Rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and latitude.  Communicate effectively, both verbally and in writing to diverse, multicultural stakeholders and constituents within the DCCCD community network.  Provides flexible, responsive and high quality customer service, continuously assessing processes and procedures and revising accordingly.  May direct and lead the work of others. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 13 Jan 2020 Central Standard Time Applications close: 28 Jan 2020 11:55 PM Central Standard Time

Job no: 498660 Work type: Part-time Location: Eastfield Work Schedule: Varies (No more than 19.5 hours per week) Working Title Testing Assistant Job Title Code TE1 Salary Level N02 Hourly Rate (Part-Time) $15.38 per hour FLSA Non-Exempt Position Type Staff Position Summary Provides administrative assistance and facilitation in the distribution of a range of group and individual standardized testing, both automated and manual, administered through a centralized testing center. Required Knowledge, Skills & Abilities Knowledge of policies and procedures, applicable local, state and federal laws and regulations related to testing and placement.  Maintains confidentiality of test materials and results.  Knowledge and understanding of computerized and manual standardized testing protocol, guidelines, procedures, and standards.  Ability to oversee test distribution, scoring and test control procedures.  Ability to establish and maintain positive working relationships with others and embrace diversity, both internally and externally to achieve the goals of the organization.  Ability to effectively use organizational and planning skills with attention to detail and follows through.  The ability to make decisions and solves problems by proactively gathering the right data/information from the appropriate sources.  Skills in the use of personal computers and related software applications. Ability to communicate effectively with individuals and irate students from varying backgrounds in a stressful situation, requiring tact and diplomacy.   Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  The employee must have the ability to occasionally lift and/or move up to 20 pounds.   Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience. Must have valid driver’s license.  Ability to travel throughout Dallas County for off-site testing.  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Administers and monitors a variety of aptitude and academic placement tests following policies and procedures of DCCCD.  Follows established guidelines in working with students and faculty.  Provides general assistance including typing, answering phones, and processing incoming and outgoing mail.  Depending on the area of assignment, maintains a database for statistical reports.  Administers, scores and records test results within published guidelines of federal, national, state and local exams such as GED, SAT, TOEFL, TASP, and CLEP.  Maintains efficient operation of computers and related equipment in a testing lab; troubleshoots basic equipment/software problems and directs complex problems to the supervisor.  Maintains cooperative working relationships with employees, students, and faculty in a diverse multi-cultural environment.  Provides assistance in the coordination of Dual Credit and related testing at remote locations, which may include arranging the testing site, proctoring, scoring and providing statistical information.  Some positions will be responsible for the coordination and setup of Distance Education programs, professional association and certification exams. Performs computer analysis on test results to assist instructors in determining student comprehension of the test instrument.  Builds and maintains a database of available tests, computer form numbers, test results and statistical data. Retrieves and compiles statistical data for departmental reports as required and as assigned.  Strong interpersonal skills and the ability to effectively communicate information and ideas both verbally and in writing.  Knowledge and experience providing effective customer service.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 17 Jan 2020 Central Standard Time Applications close: 31 Jan 2020 11:55 PM Central Standard Time

Prairie View A&M University Administrative Associate III Job Title Administrative Associate III Agency Prairie View A&M University Department Management & Marketing Proposed Minimum Salary $12.07 hourly Job Location Prairie View, Texas Job Type Staff Job Description The position will perform clerical and administrative duties related to the operations, functions and activities of the Department of Management and Marketing. Responsibilities: Responsible for day-to-day operations of the department office with tasks including answering phone, e-mail, fax; update and file student records; prepare purchase requisitions for supplies when needed; serve as a liaison between publishing companies and the university book store, prepare textbook order requests; help faculty with travel related matters to attend conferences, workshops, seminars and provide customer service. Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOAs for current and incoming faculty and once approved by the department head and dean, upload them at the Academic Affairs (AA) website and hand carry the originals to AA; create appropriate business processes in Workday in order to put faculty on payroll. Input class schedules for fall, spring and summer registration in Banner; update class schedules as directed by the department head; assist department head and faculty with student advising, assign advisor to students in Banner (if not assigned), give out alternate pin once advising is complete. Assist department head with graduation audits for winter, spring and summer graduations. Prepare graduation audits for students who apply for graduation and prepare necessary course substitution forms as directed by the department head and submit the audits to the Office of the Registrar;. Prepare catalog waiver forms as necessary. Create, update and maintain folders for each student in the Department to assist faculty with student advising. Assign advisor to each student in Banner; prepare/update degree plans and other necessary forms/information to help students. Required Education and Experience: High School Diploma Three years of related experience Job Posting Close Date: 1/29/2020 Knowledge, Skills and Abilities: Knowledge of word processing, spreadsheet, and database applications. Knowledge of student information systems, degree planning, and degree audits. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills. Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Cover Letter Resume or Curriculum Vitae Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-PVAMU/Administrative-Associate-III_R-027524 About Us For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here! Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-f9e69adee609a447a93bde7121115954

Prairie View A&M University Graduate Assistant Non-Teaching (Library) Job Title Graduate Assistant Non-Teaching (Library) Agency Prairie View A&M University Department Library Proposed Minimum Salary Commensurate Job Location Prairie View, Texas Job Type Graduate Assistant Job Description The Graduate Assistant - Non-Teaching will include conducting searches in the library catalog or databases, locating library materials in the stacks, and offering referrals to reference librarians and staff members. Other tasks include re-shelving reference items, answering the phone, working at the reference desk, assisting with the maintenance of the reference materials. Responsibilities: Assist library patrons with basic research inquiries and directional questions Conduct searches in the library catalog or databases, locating library materials in the stacks Preform reference department administrative tasks such as answering the phone, inputting printer paper in the machines, troubleshooting computers and printers, scanners, documenting all reference department statistics. Assist with stack management of the reference department, special projects, identifying books needing repair. Assist with opening and closing procedures for the Reference department. Required Education and Experience: Bachelor's degree in an applicable field. Must be enrolled as a full-time graduate student at Prairie View A&M University. (Minimum of 9 credit hours during the regular fall and spring semesters and 6 semester credit hours for the summer semester). Must be in good academic standing. No prior experience required. Job Posting Close Date: 02/04/2020 Other Requirements: Must be able to work Sundays 1 pm to 9 pm. Physical ability to push and pull loaded book trucks and to lift 20 pounds Preferred Knowledge, Skills and Abilities: Work with Microsoft Office Professional suite novice or intermediate proficiency in Windows 7 and 10 Excellent oral and written communication skills Detail-oriented and diligent to follow-up and complete tasks for assigned projects Ability to work independently with minimal supervision Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Cover Letter Resume or Curriculum Vitae Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-PVAMU/Graduate-Assistant-Non-Teaching--Library-_R-027355 About Us For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here! Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-bc9de16a23b518428c647d6cb2165547

Job #: 2730 - Apply Now! Title: ADMINISTRATIVE ASSISTANT Type: Career Service Campus: Pensacola Department: Title III Grant (Pirate PATH to Success) Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer individual work experience in post-secondary education, and Microsoft Suite Certifications. SUPPLEMENTAL MATERIALS: Applicants are encouraged to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica L. Williams via email at mlwilliams@pensacolastate.edu   Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will provide administrative support to the Title III Grant personnel under the supervision of the Activity Director. The Administrative Assistant will assist with daily administrative operations of a five-year grant in a post-secondary setting. Duties may include coordinating meetings, recording and transcribing minutes, and maintaining detailed records related to budgets. This position will also be responsible for preparing check and purchase requisitions, budget amendments, travel requests, and other duties as assigned by the Activity Director. The Administrative Assistant will be asked to perform a wide-range of administrative support tasks, working effectively in a diverse community, and meeting the needs of diverse populations. This position may require availability to work flexible hours, including evenings and weekends. This position reports to the Title III Grant Activity Director. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications is ongoing. To receive full consideration, the online application and supplemental application materials must be submitted for review.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .

Job no: 499206 Work type: Full-time Location: Richland Work Schedule: Various Shifts (40 hours per week - some nights & weekends) Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations) FLSA Non-Exempt Position Type Staff Position Summary Provides direct tutorial, training and/or instructional lab support to students and laboratory personnel in an instructionally supervised laboratory. Required Knowledge, Skills & Abilities Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Some instructional areas may require greater degree of knowledge based on instructional programs. Knowledge of safe use and disposition of hazardous chemicals. Oral and written communication skills to deal effectively with individuals from diverse backgrounds and varying levels of DCCCD staff. Strong knowledge and experience in providing effective customer service. Physical Requirements Most incumbents work with light, easy to handle materials. Some incumbents may occasionally be required to work with moderately heavy equipment/material weighing up to 75 pounds. Minimum Knowledge and Experience Associate’s degree or higher plus one year of work experience in the assigned area which includes experience in teaching, tutoring and training or high school graduate plus three years of work experience in the assigned area which includes experience in teaching, tutoring and training. Official transcripts will be required. ***Will be subject to a criminal background check and fingerprint check.*** Essential Duties and Responsibilities Under supervision, prepares laboratory experiments/exercises necessary to demonstrate learning experiences taught by course instructor in lecture environment. Assists in the supervision of lab activities to ensure a safe learning environment. Assists students through clarification of course assignments, lectures, tests and lab exercises. Works with students individually and in small groups to demonstrate procedures and use equipment and materials. Troubleshoots minor equipment repairs; may coordinate major repairs with vendors or college repair department. Provides clerical support to include ordering, cataloging, and maintaining laboratory supplies and equipment. Assists in the preparation of reports and correspondences. Provide instruction to students in non-credit/non-transferable courses. Occasionally instructs credit classes in the absence of the assigned instructor. Assist instructor through selection of tests from tests banks, administration of exams, and recording grades. May participate in development of curriculum/resources. Participate in periodic inventory of capital equipment. Maintain a variety of related records and provide information required for decision-making. Performs other duties as assigned. This position works in the advanced manufacturing lab. Experience using manual lathes, mills, CNC mills and lathes, and other manufacturing machines and equipment found in an advanced manufacturing facility is needed. Preferred Skills: This position works in the advanced manufacturing lab. Experience using manual lathes, mills, CNC mills and lathes, and other manufacturing machines and equipment found in an advanced manufacturing facility is needed. Advertised: 09 Jan 2020 Central Standard Time Applications close: 24 Jan 2020 11:55 PM Central Standard Time

Job no: 499209 Work type: Full-time Location: Richland Work Schedule: Various Shifts (40 hours per week - some nights & weekends) Job Title Code CAG Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations) FLSA Non-Exempt Position Type Staff Position Summary Provides support services for a large volume of calls and/or in person traffic originating from the location’s main numbers and/or college main student/visitor traffic area(s). Exercises a high level of initiative and independent judgment in answering questions, in filling requests for information, and directing visitors to correct individuals/departments. Required Knowledge, Skills & Abilities Must be able to greet individuals in a courteous and professional manner.  Has broad knowledge of all services within the location and uses information to answer questions or refer individuals to the appropriate department.  Ability to interpret and apply administrative and departmental policies and procedures.  Demonstrated ability to keep track of details and procedures accurately and thoroughly.  Shows respect and sensitivity for cultural differences; promotes a harassment-free environment; treats individuals with respect; inspires the trust of others; works with integrity and ethically; upholds values, goals and mission of the organization/district. Ability to build and maintain working relationships with a diverse, multicultural constituents and stakeholders within the DCCCD network community.  Must have excellent organizational and multi-tasking skills and the ability to adapt to frequent changes in the work environments. Ability to promote a positive image of the organization/campus.  Demonstrates good professional working relationships by providing assistance and information to internal/external visitors, students, staff and faculty. Must have excellent interpersonal and customer service skills.  Knowledge of customer service etiquette, appropriate office practices and procedures with an emphasis on campus/location protocols.  Must be able to communicate effective and in a respectful tone and manner, and promote cultural diversity in the workplace.    Physical Requirements Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling. Work is routinely performed in an office environment. Work performed may be repetitious, and stressful as the day is spent answering continuously ringing telephones and sometimes encountering difficult or irate callers or visitors.  Occasional lifting of objects up to ten (10) pounds. Minimum Knowledge and Experience High school diploma or GED equivalent plus one (1) year of related experience.  Additional work hours may be required during peak registration periods at campus locations including some Saturdays or during Board meetings. *** Will be subject to a criminal background check and fingerprint check. *** Essential Duties and Responsibilities Depending on assigned location, will serve as a centralized point of contact for greeting, welcoming, and directing visitors appropriately and notifying appropriate personnel of visitor’s arrival.  Greets visitors in person or via telephone, answering or referring inquiries.  Directs visitors by maintaining employee and department directories.  Monitors visitor access and maintains security awareness by following procedures, i.e., monitoring logbook and/or issuing visitor badges.  May issue parking passes.  Maintains a safe, efficient, well-organized reception area.  Provides general administrative/clerical support and contributes to the team effort by accomplishing related tasks as needed.  Follows policies and procedures, completes tasks correctly, and on time; supports organization’s goals and values.  Observes safety and security procedures and reports potentially unsafe conditions.  Uses equipment and material properly. Contributes to building a positive team spirit.  Listens to others without interrupting; keeps emotions under control.  Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; exhibits objectivity and openness to others’ views; gives and welcomes feedback.  Values diversity and treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.  Maintains confidentiality of business documents and students records in compliance with FERPA regulations.  Schedules conference and meeting rooms.  May coordinate physical arrangements for special events, meetings, projects, etc.  Researches and assimilates information concerning on-going district/campus functions and operations in order to provide accurate and timely information to all visitors or callers.  Strong communication skills to accurately provide information being requested.  Pursues training and development opportunities and strives to continuously build knowledge and skills.  Responds promptly to customer needs and/or requests for service and assistance.  Has excellent interpersonal, verbal and written communication skills; good attention to detail; is reliable and takes initiative.  Identifies and resolves problems in a timely manner, analyzing and developing alternative solutions; works well in a team environment.  Uses reasoning even when dealing with emotional topics.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Preferred Skills / Additional Requirements: Work hours are from 10:00 a.m. to 7::00 p.m., Monday thru Thursday and Friday from 8:00 a.m. to 5:00 p.m. Some nights and weekend Advertised: 09 Jan 2020 Central Standard Time Applications close: 23 Jan 2020 11:55 PM Central Standard Time

The Executive Assistant (Senior Human Resources Coordinator) will support the VP, Human Resources and Development and Human Resources department. This highly visible role works independently to provide exceptional customer service and executive-level administrative support to an in-demand division of the College. This position plays a critical role in the College’s key functions of administration and human resources and upholds a strict level of organization, communication, confidentiality, and professionalism. This position is a hands-on representative for the Human Resources department whose role is to help facilitate all fundamental Human Resources functions, while ensuring the successful implementation of division goals. With diverse yet substantive responsibilities, this role works with faculty and staff as well as external constituents, making this a key position within Otis College of Art and Design. This position reports directly to the Vice President of Human Resources & Development

Job no: 499196 Work type: Full-time Location: Cedar Valley Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Administrative Assistant II    Job Title Code CQW Salary Level N04 Salary Range (Full-Time) $3,583.33 mo. - $4,120.83 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $20.67 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Performs administrative and office support activities for supervisors which includes complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.  Required Knowledge, Skills & Abilities Proven knowledge and experience providing administrative support to an organization and/or department.  Understands the organizational structure and services provided by different department to best serve stakeholders and constituents.  Ability to understand and comply with program services, policies, procedures, laws, and regulations of an organization.  Ability to respond to problems, issues and situations that require the use and knowledge of existing processes, using sound judgment, attention to detail, adaptability and flexibility.  Ability to identify and utilize resources effectively and efficiently.  Must have excellent time management skills and the ability to multitask/prioritize work in order to support organizational needs, meet deadlines and timeframes.  Ability to build solid professional relationships across multiple levels of the organization and liaise with other departments, personnel and external business entities from diverse environments.  Demonstrate advanced proficiency in personal computer applications, which typically include Microsoft Outlook, Word, Excel and Power Point.  Demonstrates discretion and judgment in decisions concerning the sharing of privileged/confidential information.  Ability to efficiently set up complex meetings and effectively resolve scheduling conflicts or other issues that may occur; create and distribute correspondence, memos, letters, faxes and other documents/forms; submit and reconcile expense reports. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus one (1) year of work related experience.  Official transcripts required when applicable .  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***   Essential Duties and Responsibilities Provides a full range of moderate to complex administrative duties in a variety of functions to an individual, team, department or organization.  Prepare and modify documents including correspondence, reports, drafts, memos and emails on behalf of department or as directed by manager; handles routine requests for information and data.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Provides guidance to students and employees and assists in resolving any administrative problems.  Distributes correspondence, performs data entry and scanning, and maintains electronic and hard copy filing systems.  Handles confidential and non-routine information and explains policies and procedures to stakeholders and constituents.  Act as a departmental liaison assisting students, faculty, staff and other internal/external stakeholders and constituents with questions/concerns related to department or assigned area of responsibility.  Responsible for general office management, new hire set up, vendor relationships for office equipment and supplies, and invoice processing.  Represents organization on committees and/or councils within assigned area of responsibility, as required. Manages and maintains daily calendar, schedule and coordinate meetings, special events, appointments and travel arrangements for manager and/or other department members as required.   Assist with special projects as requested.  Rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and latitude.  Communicate effectively, both verbally and in writing to diverse, multicultural stakeholders and constituents within the DCCCD community network.  Provides flexible, responsive and high quality customer service, continuously assessing processes and procedures and revising accordingly.  May direct and lead the work of others. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 02 Jan 2020 Central Standard Time Applications close: 16 Jan 2020 11:55 PM Central Standard Time

Job no: 499187 Work type: Part-time Location: North Lake Work Schedule: Varies (No more than 19.5 hours per week) Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 17 Dec 2019 Central Standard Time Applications close: 7 Jan 2020 11:55 PM Central Standard Time

Job no: 499184 Work type: Full-time Location: Bill J. Priest Work Schedule: Monday-Friday (8:00-5:00) Working Title Administrative Assistant II    Job Title Code CQW Salary Level N04 Salary Range (Full-Time) $3,583.33 mo. - $4,120.83 mo. (dependent on experience and other considerations) Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Performs administrative and office support activities for supervisors which includes complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.  Required Knowledge, Skills & Abilities Proven knowledge and experience providing administrative support to an organization and/or department.  Understands the organizational structure and services provided by different department to best serve stakeholders and constituents.  Ability to understand and comply with program services, policies, procedures, laws, and regulations of an organization.  Ability to respond to problems, issues and situations that require the use and knowledge of existing processes, using sound judgment, attention to detail, adaptability and flexibility.  Ability to identify and utilize resources effectively and efficiently.  Must have excellent time management skills and the ability to multitask/prioritize work in order to support organizational needs, meet deadlines and timeframes.  Ability to build solid professional relationships across multiple levels of the organization and liaise with other departments, personnel and external business entities from diverse environments.  Demonstrate advanced proficiency in personal computer applications, which typically include Microsoft Outlook, Word, Excel and Power Point.  Demonstrates discretion and judgment in decisions concerning the sharing of privileged/confidential information.  Ability to efficiently set up complex meetings and effectively resolve scheduling conflicts or other issues that may occur; create and distribute correspondence, memos, letters, faxes and other documents/forms; submit and reconcile expense reports. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus one (1) year of work related experience.  Official transcripts required when applicable .  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***   Preferred Skills :  Preferences include experience with client tracking systems, data integrity and controls and experience with travel systems and purchasing protocols. The ability to speak and write in second language a plus. Essential Duties and Responsibilities Provides a full range of moderate to complex administrative duties in a variety of functions to an individual, team, department or organization.  Prepare and modify documents including correspondence, reports, drafts, memos and emails on behalf of department or as directed by manager; handles routine requests for information and data.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Provides guidance to students and employees and assists in resolving any administrative problems.  Distributes correspondence, performs data entry and scanning, and maintains electronic and hard copy filing systems.  Handles confidential and non-routine information and explains policies and procedures to stakeholders and constituents.  Act as a departmental liaison assisting students, faculty, staff and other internal/external stakeholders and constituents with questions/concerns related to department or assigned area of responsibility.  Responsible for general office management, new hire set up, vendor relationships for office equipment and supplies, and invoice processing.  Represents organization on committees and/or councils within assigned area of responsibility, as required. Manages and maintains daily calendar, schedule and coordinate meetings, special events, appointments and travel arrangements for manager and/or other department members as required.   Assist with special projects as requested.  Rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and latitude.  Communicate effectively, both verbally and in writing to diverse, multicultural stakeholders and constituents within the DCCCD community network.  Provides flexible, responsive and high quality customer service, continuously assessing processes and procedures and revising accordingly.  May direct and lead the work of others. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 02 Jan 2020 Central Standard Time Applications close: 16 Jan 2020 11:55 PM Central Standard Time

LOOKING FOR INDIVIDUALS WHO EXEMPLIFY OUR COLLEGE VALUES: Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them.  Excellence : We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission.  Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together.  Integrity : We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions.  People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team. GENERAL POSITION DESCRIPTION : To provide general secretarial and clerical support for assigned management staff. Services a department that helps students with disability accommodations, Title IX, and conduct issues. Perform the full range of duties as assigned including serving as receptionist, providing information and assistance to students, staff, and the public, typing, scheduling appointments, filing, budget, and assist with engagement activities planning and programming. Receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This position receives direction from the Director, Student Engagement and Compliance Education and exercises no supervision.  NOTE: This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position. SELECTION CRITERIA *Attach a brief statement addressing how you acquired each of the following knowledge, skills, and abilities through your education, personal experience or previous employment.  Knowledge of : 1. English usage, spelling, grammar, and punctuation.2. Office methods and practices, including filing systems, record maintenance, and letter and report writing. 3. Principles and procedures of basic record keeping. 4. Modern and complex office equipment, including copiers, scanners, and computers. Skill in: 5. Proofreading and editing documents. Ability to: 6. Communicate successfully in oral and written format. 7. Use a keyboard at speed necessary for successful job performance. 8. Understand and follow oral and written instructions. 9. Learn and utilize new technologies. 10. Provide a variety of general clerical work. 11. Operate a multi-line phone system/computerized switchboard. 12. Take messages accurately from a variety of sources such as telephone, e-mail, and voice mail and communicate information in an accurate and concise manner. 13. Perform a variety of duties under time constraints. 14. Establish and maintain cooperative working relationships with those contacted in the course of work. 15. Handle confidential, sensitive, and sometimes troubling situations with upmost integrity and understanding. WORKING CONDITIONS : Desk work; occasional field trips e.g. for college or program activities.  Insignificant effort other than normal movement.  Minimal Hazard/Exposure:  Standard office setting.  At least minimal environment controls to assure health and comfort. BENEFITS : Health and life insurance, retirement plan, personal leave, sick leave, holidays.  Eligible employees and dependents may take college courses tuition free.  Participation in Medicare Part A, but not Social Security (FICA).

Northern Arizona University seeks an experienced and dynamic administrative professional to serve as the Assistant to the Dean for Online and Innovative Educational Initiatives. Reporting to the Vice Provost and Dean (VP&D) this position works closely with unit leaders and senior staff on high-level administrative projects and supports the VP&D with scheduling, time-management, event planning, and other office tasks. The successful candidate will develop new, and nurture existing, campus partnerships to raise awareness of the services of the unit and collaborate at all levels across the institution to fulfill NAU’s mission. Application deadline : Monday January 13, 2020 at 11:59 PM. NAU is an Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

Job no: 497840 Work type: Part-time Location: Eastfield Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Hourly Rate (Part-Time) $11.54 per hour N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. This position will focus on working with advertising sales and handling the client paperwork, maintaining the advertisement spreadsheet, ensuring ad materials are passed on to the editors or advisers of the paper, and working as the liaison to the Business Office for billing. Familiarity with Adobe software such as Acrobat, Illustrator, Photoshop, and InDesign would be preferred. Any previous experience or coursework in advertising, marketing or communications preferred. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 13 Nov 2019 Central Standard Time Applications close: 27 Nov 2019 11:55 PM Central Standard Time

Job no: 499068 Work type: Full-time Location: Brookhaven Work Schedule: Monday-Friday (8:00-5:00) Working Title Senior Administrative Assistant Job Title Code CDY Salary Level N05 Salary Range (Full-Time) $4,416.67 mo. - $5,079.17 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $25.48 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Provides advanced administrative level secretarial and clerical services to staff, faculty and students.  Maintains official college records and executes administrative polices as determined by organization and/or DCCCD guidelines, policies and procedures.  Required Knowledge, Skills & Abilities In a fast-paced, constantly changing environment, must be able to handle a large variety of duties relating to organization or assigned area of responsibility and to work with all levels of the organization to meet the vision, mission and goals of the department and DCCCD.  Must be able to handle sensitive and extensive confidential data; organize and priority work assignments to ensure timelines and due dates are met.  Must be able to coordinate and facilitate solutions with internal/external stakeholders and constituents, within delegated range of authority.  Must be able to prioritize and/or change work assignments as needed to meet new established deadlines.  The ability to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.  Within a diverse, multicultural organization, must be able to embrace the diversity of staff, faculty, students and other individuals within/outside the organization.  Cultivates and maintains strategic alliances with key stakeholders within and outside the organization.  Able to work independently and in a team environment to ensure that projects are completed in a timely manner.  Able to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.  Demonstrated analytical and organizational skills.  Ability to effectively use a variety of software and information systems to input/retrieve and/or manage data.  Must be ethical and uses integrity when communicating and/or interacting with all individuals within the DCCCD network community.  Must be able to use a variety of communication skills to convey information to individuals internal/external to the organization.  Must have excellent customer service skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus two (2) years of administrative work experience.  Official transcripts are required.  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Requirements Good interpersonal and communication skills  Self motivated, organized can deal with multiple issues and able to set priorities Multi tasking Willingness to learn new skills Essential Duties and Responsibilities Responsible for administrative support of senior managers and executives involving the management and operation of the office and the execution of processes, policies and procedures according to organizational guidelines and district policies/procedures.  Creates a positive, professional, service-oriented work environment by supporting diversity and the mission and values of the organization.  Responsible for scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing routine correspondence.  Depending on assigned area of responsibility, duties may include but not limited to, providing support to faculty, staff and students related to preparation of contracts, development of class schedules, room assignments, preparation of periodic and special reports, etc.  Maintains confidentiality at all times when dealing with sensitive information.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Works closely and effectively with diverse stakeholders and constituents internal and external to the organization and the DCCCD network community, keeping them well informed of upcoming events, commitments, etc., and follows up appropriately.  Within area of responsibility, may act as liaison and/or primary resource for faculty, staff and/or students in areas relating to program information, enrollment process, tuition reimbursement, campus services, and with other public and/or private organizations regarding campus services, internal/external requests for information which may include the research, analyzation and summarization of data from files and records, etc.  Develops and maintains complex, highly confidential information such as problem/disciplinary actions, recommendation letters, evaluations, grades and other material on behalf of the organization.  Keeps abreast of all organizational changes.  Undertakes projects and exercises sound judgement in the preparation of correspondence, reports and presentations.  Responsible for inventory and maintenance of office equipment.  Attends meetings, sits on committees and/or councils on behalf of management or the organization.  Must have excellent interpersonal, oral and written communication skills to be able to interact effectively with diverse multicultural individuals within the DCCCD network community.  Proficient in the use of email and Microsoft Office Suite.  May monitor budget and/or supervise assigned personnel. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 14 Nov 2019 Central Standard Time Applications close: 27 Nov 2019 11:55 PM Central Standard Time

Chemeketa Community College welcomes applications for a full-time Administrative Assistant. Chemeketa aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply. Position Summary The successful incumbent will have excellent interpersonal and communication skills, exercising strong organizational and time-management skills with exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem-solving; demonstrated ability to manage time and multiple priorities in a busy environment; ability to take requests from more than one person. The successful candidate must demonstrate resourcefulness in approach to completing assignments, and must be flexible and adaptable in responding to multiple, frequently changing priorities; monitoring project timelines and identifying issues. Closing Date: Wednesday, November 27, 2019 Why Chemeketa? You would be challenged to find a college that matters more to its community than Chemeketa means to the residents of Oregon's Mid-Willamette Valley. If you can affirm our mission to provide opportunities for students to explore, learn, and succeed through quality educational experiences and workforce training, then Chemeketa will be a rewarding workplace to fulfill your potential and contribute your expertise. The Community We Serve Chemeketa Community College is the third largest post-secondary institution in Oregon, with approximately 29,000 students enrolled from a diversity of backgrounds. Chemeketa has seven locations, Salem campus, Yamhill Valley campus, Brooks Regional Training facility, Woodburn center, Polk center, Center for Business & Industry and Viticulture at Eola. Chemeketa's district encompasses nearly 2,700 square miles of the Mid-Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn County. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens. Diversity We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all. Requirements High School Diploma/General Equivalency Diploma (G.E.D.) -AND- Four years of increasingly responsible administrative support experience -OR- Associate's Degree from an accredited institution -AND- Two years of increasingly responsible administrative support experience Core Competencies Knowledge of standard English and basic math Skills in providing customer service Skills in filing; using computers and related software applications Skills in maintaining various databases and confidential records Accurate and efficient keyboarding and ten-key calculator Effective communication skills Organizational and time management skills Preferred Qualifications Knowledge of spreadsheet software applications Bilingual - English/Spanish or Russian Application Process To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at  http://jobs.chemeketa.edu . We are an EO/AA/ADA institution PI115532150

Job Summary: The Executive Assistant provides executive management services to the Provost and members of the Provost Office. This position is responsible for various activities including coordination of the executive calendars and schedules; management of correspondence, travel arrangements, telephone calls; and resolution of departmental problems. This position reports directly to the Provost.