14 Assistant, Secretary & Executive Assistant jobs

    Job Title Office Assistant II (Adult Education) Department Adult Education FLSA Status Non-Exempt Job Type Staff Position Grade 5 Employee Type Part Time Hiring Range commensurate with experience Grant Funded No Work Year 12 Months Work Year-Other Information Monday -Thursday 3:30-8:30pm Typical Work Schedule PT: 20 hours, flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. Monday -Thursday 3:30-8:30pm  Bargaining Unit Eligibility Yes-Staff Council Work Week 20 Hours Work Week-Other Information Special Instructions to Applicants Position Introduction As an Office Assistant II for the MCC Adult Education center, you will in many ways be the face of our office, tasked with making a positive first impression for our guests, quickly building rapport with them, and creating a safe and welcoming space. Along with serving a key administrative role, the Office Assistant II will be a...

General Statement of Duties This administrative position will manage and supervise all operations of the office of the Dean of the School of Health Professions (SHP). In addition to providing direct administrative support to the Dean, the incumbent will network with other college's schools and departments across the College in addressing administrative issues to ensure the efficient management of the office and business processes necessary to maintain the SHP. Distinguishing Features of the Position Maintain SHP calendars and schedules Schedule appointments for the Office of the Dean Create routine reports and presentations Serve as Appeals Officer for SHP Provide administrative support and assist in purchase requests, budget submissions for multiple departments in SHP Maintain databases for tracking all courses offered by the SHP, faculty workloads/teaching assignments Maintain and update SHP web site Responsible for confidential information of the...

Division Administrative Assistant, Business Division and the Newark Center Ohlone College Ideal Candidate Statement: The ideal candidate is someone who can manage the day-to-day operations of the academic division, while supporting the particular needs of the Dean, faculty, staff, and students on any given day. This includes course scheduling, hiring and payroll forms processing, and budget requisitions and tracking. They need to be efficient, organized, and able to multi-task. They need to be resourceful, be a good problem solver, and appreciate working as a part of a team. Located at the Newark Center, the ideal candidate will enjoy interacting with students, members of the public, and colleagues. Accuracy and the ability to meet deadlines are keys to success in this position.Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students with varied...

The Special Assistant to the President has a chief role to first provide high level day to day administrative and confidential support for the President and the functions of the executive office.  The Special Assistant may serve in some advocacy role regarding government and business relations for the College. The individual is primarily responsible for working with the President to promote a shared governance environment, and to promote strategic and operational priorities related to all functional areas at the College; and other projects as assigned. As the Special Assistant the individual provides administrative support for meetings and prepares planning summaries and follow up activity related to the Cabinet and other working sessions. This is an "executive level administrative position" and requires an individual with broad knowledge and senior experience about the organizational reporting lines and cross functions within an institution of higher education.

  The Managing Director will be responsible for advancing our strategic plan, “Purpose Made Possible”, specifically by leading efforts to serve our external community for impact in talent development, innovation, and partnerships. Working with the Chancellor, Vice Chancellors, Deans and Directors, this position will have a leadership role in developing strategies for the most effective development and “front-door” access to various campus resources. Reporting with dual lines to the Chancellor and Vice Chancellor for Academic Affairs, the Managing Director of the Office of Economic and Community Engagement (OECE) is responsible for executive-level leadership of a team that includes the Continuing Education unit and coordinating off-campus efforts to establish and cultivate long-term, mutually beneficial relationships with industry and regional community partners. The Managing Director will creatively and intentionally expand a campus culture of...

Executive Assistant to the Vice Provost & University Librarian Job no: 527999 Work type: Officer of Administration Location: Eugene, OR Categories: Administrative/Professional, Business Administration/Management Department: Library Appointment Type and Duration: Regular, Ongoing Salary: $50,000 - $58,000 per year Compensation Band: OS-OA06-Fiscal Year 2021-2022 FTE: 1.0 Application Review Begins September 7, 2021; position open until filled. Special Instructions to Applicants Along with your online application, please upload: A current resume or CV A cover letter Department Summary About the University: The University of Oregon is one of only two Pacific Northwest members of the Association of American Universities and holds the distinction of a “very high research activity” ranking in the Carnegie Classification of Institutions of Higher Education. The UO enrolls more than 20,000 undergraduate and 3,600 graduate students...

Governors State University Social Work department is seeking to hire an Administrative Assistant to be responsible for performing a variety of administrative support duties for the Social Work Department. Duties include but are not limited to performing general office support functions such as answering phones, greeting guests and data entry. The Administrative Assistant will assist in the support of the BSW, MSW and Field divisions of the department, ensuring the efficiency of all office operations, including records organization and management, monitoring and reporting.  Responsibilities include: 40% Office Administration  • Organize events on behalf of department including coordinating with outside vendors to ensure services and goods are available. • Inventory and order supplies for the needs of the department. • Maintain and schedule appointments for the Chair. • Exercise agreed on autonomy when executing departmental policies,...

    Job Description: The Administrative Assistant position is a full-time career service position. The Administrative Assistant provides administrative support to the department staff, faculty, and students under the supervision of the Department Head. The Administrative Assistant creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and college-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a diverse community and meets the needs of diverse student populations; handles a large volume of functions and activities; follows simple and complex...

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.  Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among...

Job Summary:  The Executive Assistant provides executive management services to designated member(s) of the College’s executive senior leadership. This position is responsible for various activities including coordination of the executive calendars and schedules; management of correspondence, travel arrangements, telephone calls; and resolution of departmental problems. This position reports directly to a member of the College’s Senior Team. 

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.  Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among...