37 Assistant, Secretary & Executive Assistant jobs

Administrative Assistant Georgia Southern University Requisition Number: STA002660 Department: 3900710100-Enrollment Mgt, VP Position Status : Full-Time Position Summary: Office of Enrollment Management. The Administrative Assistant provides complex office assistance to an administrative head in the operation of the Office of the Vice President for Enrollment Management. Essential Functions Performs related duties as assigned to support the mission of the University. Assists in the administration of office and supervising performance of routine operations tasks. Provides backup assistance for Professional Staff and assists the Executive Assistant with daily duties. Assists all visitors and answers all incoming calls to the office main line, directing the customer to the appropriate staff member or providing the information requested. Schedules appointments and group meetings for professional staff in the office, upon request. Assists professional staff members in planning travel and preparing the necessary documents for travel reimbursement. Logs outgoing financial documents in the VP Signature Log and instructs the student assistant in completing copying or imaging, as well as delivery of financial documents. Completes payment requests for the Enrollment Management Office. Assists the Executive Assistant to the Vice President with indexing the imaged documents in WebXtender, maintaining and updating the database of all Enrollment Management support and professional staff, including: job titles, email addresses, and telephone numbers; and maintains office supplies inventory. Provides backup assistance to the Vice President when the Executive Assistant to the Vice President is out of the office by assisting with the Vice President's scheduling. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: High School Diploma or equivalent Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Preferred Experience:: Salary Range: Minimum $30,900 Job Open Date: 02/17/2020 Job Closing Date: 2/24/2020 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/66985 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ac243d857f78244db30412ce624e8034

Administrative Assistant Georgia Southern University Requisition Number: STA002658 Department: 3900190701-Mechanical Engineering, Dept of Position Status : Full-Time Position Summary: Department of Mechanical Engineering. The Administrative Assistant performs a wide variety of advanced secretarial and administrative duties. Essential Functions Performs related duties as assigned to support the mission of the University. Maintains and monitors budgets and supports department purchasing. Tracks revenue and expenses for start-up funds, research, and grants. Assists with course, faculty, and room scheduling and data entry. Hires and supervises student workers. Develops reports for Department Chair and Dean's office. Tracks booking events in building via reservation and scheduling system. Manages inventory for all equipment for all department and assigned College equipment. Books travel arrangements and completes online forms. Organizes and schedules meetings and appointments. Produces and distributes correspondence, memos, and forms. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: High School Diploma or equivalent Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: One or more years of post-secondary education Preferred Experience:: Salary Range: $30,900 - $33,617 Job Open Date: 02/14/2020 Job Closing Date: 2/28/2020 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/66923 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-b1bfff0df8a50a47a930bca5625d8eac

Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service.

Job no: 499213 Work type: Part-time Location: Eastfield Work Schedule: Varies (No more than 19.5 hours per week) Working Title Department Assistant Job Title Code CTD Salary Level N02 Hourly Rate (Part-Time) $15.38 per hour FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 07 Feb 2020 Central Standard Time Applications close: 21 Feb 2020 11:55 PM Central Standard Time

Job no: 499165 Work type: Part-time Location: Brookhaven Working Title Department Assistant Job Title Code CTD Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)   Hourly Rate (Part-Time) $15.38 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Preferred Skills/Additional Duties Knowledge of automotive tools/parts preferred Valid driver's license  Essential Duties and Responsibilities Perform a variety of tasks in the tool room and labs, plus other duties as required. Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 11 Dec 2019 Central Standard Time Applications close: 21 Feb 2020 11:55 PM Central Standard Time

Senior Administrative Assistant Georgia Southern University Requisition Number: STA002657 Department: 3900130101-Parker Business, Coll, Dn's Of Position Status : Full-Time Position Summary: Dean's Office, Parker College of Business. The Senior Administrative Assistant provides complex office assistance to an administrative head in the operation of the Parker College of Business. Essential Functions Performs related duties as assigned to support the mission of the University. Manages calendars for Deans. Serves as Building Coordinator and 25Live Coordinator for College. Processes Personnel Action forms. Creates course load reports. Runs Business Objects reports for department. Processes travel statements for reimbursement. Makes/requisitions Foundation Requests. Serves as the P-Card designee and manages E-Pro ordering/special requests for department. Georgia Southern University is a Tobacco and Smoke-Free Community. Minimum Education Required: High School Diploma or equivalent; one or more years of post-secondary education Could a level of job-related experience higher than the minimum required for the position substitute for the minimum level of education?: No Minimum Experience Required: Three or more years of related work experience Could a level of education higher than the minimum required for the position substitute for the minimum level of job-related experience?: No Knowledge, Skills & Abilities: Effective communication (verbal and written), organization and human relations skills; ability to work well in a diverse environment; proficiency with computer and Microsoft Office Applications software including word processing, spreadsheets, and databases; legally authorized to work in the United States; successful completion of background investigation prior to employment Preferred Education: Preferred Experience:: Salary Range: $33,300 - $34,370 Job Open Date: 02/14/2020 Job Closing Date: 2/28/2020 Special Instructions Summary: To apply, visit: https://employment.georgiasouthern.edu/postings/66895 Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-5468 or HR-TDD: (912) 478-0791. Copyright ©2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-811680b6c96d1f498185eb39ef1859a7

Essential Responsibilities: 50% -- Front Desk/Reception: 1. Maintains a system in the front office to assure patrons are greeted promptly. 2. Makes appointments for screenings and other activities. Maintains overall awareness of Family Development Center activities. Uses scheduling software, such as 25 Live. 3. Markets the center, maintains adequate supply of enrollment packets, and answers questions. 4. Collects and enters payments into childcare billing system. Issues receipts for payments collected. Update payment binder and create deposit transmittals. 5. Receives/distributes mail, opening general items and responding accordingly. 6. Maintains the neatness of the reception desk and front office waiting area. 7. Maintains the child pick up authorization forms, if any information is updated communicate to the correct staff. 8. Maintains files for “my day at home.” 9. Logs late pick up and arrivals in correct binder. Charges any fees accordingly. 10. Creates/updates Rave communication file monthly or as changes in student enrollment occur. 11. Collects and processes staff timesheets bi-monthly and monthly. 12. Manages/updates website, as needed. 30% -- Record-keeping/Filing: 13. Creates and maintains a system to assure all enrolled children’s files are maintained in an orderly fashion. Updates files, as necessary. Assures all children’s files are secure and confidential. Audits files for completeness on a regular basis. 14. Maintains file of original documents and replenishes as needed. 15. Collects data for SIS, Food Program (CACFP), ChildPlus, DHS monthly certificates, ISBE and other reports as needed. Enters data in various systems. 20% -- Other: 16. Supervises and trains any assigned work study students to answer phone and perform receptionist duties. 17. Coordinates the inventory of office supplies and maintain office equipment. 18. Maintains list of needed supplies. Orders supplies when necessary,(i.e. diapers, wipes, toner, etc.) referring to order sheet. 19. Gathers list of supplies needed from Office Depot to be ordered by Director. 20. Maintains printer paper and ink levels. 21. Trains new staff on front desk and other Office Support Specialist duties. 22. Serves as point of contact between the Family Development Center and external staff. 23. Accompanies students on and off the bus. Monitors the sign in/out process of students using the bus. Starting Salary Range: $24,141.00 – $25,348.05 (This is a non-negotiated position. Salary starts at the base and is determined based on education and experience exceeding the minimum qualifications).

This position works on an Executive Administrative Assistant team with primary focus in providing administrative and leadership support to the Vice President for Academic Affairs.  Duties include, but are not limited to, developing meeting agendas; attending meetings; taking notes; following up on assignments/unfinished business; preparing correspondence; monitoring office budgets; processing payments for bills; answering phone calls, emails, and in-person inquiries; scheduling appointments; overseeing the filing system; hiring, training and supervising part-time staff; reviewing and distributing mail; copying and faxing documents; making office purchases; making travel arrangements; compiling data and completing reports; and serving as an information resource. Other duties include assisting with the planning and executing of special events and performing duties as assigned by the supervisor.  This is an exempt, professional staff position reporting to the Vice President for Academic Affairs.

Job Summary: The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice President of Financial Services and serves as a liaison to the senior management team. This position organizes and coordinates executive outreach and oversees special projects. The Executive Assistant will also support the Manager of Budget & Planning in executing the College’s budget process and reporting. This position reports directly to the Vice President of Financial Services.

Under supervision from assigned supervisory or management staff, assists in administering written tests, performance tests, vendor/online exams, and interviews. Provides information and assistance to students, faculty, staff, and the general public. May receive technical training and work direction from an academic bargaining unit program supervisor, a Sr. Administrative Assistant, Testing Center Specialist, or designee.

Overview of Position:  This position requires a person who is nurturing, kind and energetic. They will help supervise and monitor children at all times. Participate in scheduled team meetings, adapt the curriculum to meet the needs of children, and work with special needs children and agencies. They should understand and help develop, developmentally appropriate skills in all early childhood domains. Encourage exploration, experimentation in/out the classroom, prepare weekly lessons consistent with the curriculum and work with a teacher and other support staff. Further this position will assist to document and conduct screenings and assessments, and participate in parent meetings.  They will assist with maintaining the safety and maintenance of classroom and playground.  Finally assist with monitoring and documenting all incidents.

Job no: 499281 Work type: Part-time Location: Richland Work Schedule: Various Shifts (as assigned) Working Title Department Assistant Job Title Code CTD Salary Level N02 Hourly Rate (Part-Time) $15.38 per hour FLSA Non-Exempt Position Type Staff Position Summary Perform a variety of routine clerical, reception, and office support functions and other related duties as required.   Required Knowledge, Skills & Abilities Experience providing general administrative support to include handling mail, scanning, sorting, distributing correspondence and performing general data entry duties.  Knowledge of standard office principles and procedures.  The ability to identify issues and solve routine problems, or seek assistance when applicable.  Demonstrated ability to work and prepare confidential information with discretion.  Ability to efficiently set up meetings and resolve scheduling conflicts.  Develop and maintain constructive and cooperative working relationships with individuals of diverse backgrounds, within and outside the organization in order to meet organizational goals.  Skill in dealing effectively with staff at all levels with the organization, District and public.  Basic personal computer skills including knowledge of spreadsheet and word processing software applications.  Good organizational skills with the ability to multi-task, set priorities in order to meet established guidelines and attention to detail.  Experience answering phone calls and listen effectively to relay information through oral or written communication.  Excellent customer service skills.  Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience .  ***Will be subject to a criminal background check and fingerprint check. *** Essential Duties and Responsibilities Provides administrative support to the organization by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.  Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.  Supports the work of the department by purchasing equipment and supplies and maintaining an inventory of office supplies.  Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.   Remains knowledgeable and current by attending professional development courses and software training classes as directed by the organization.  Assists others in meeting deadlines for various tasks and projects as required.  Understands and adheres to all district policies and procedures.  Supports assigned administrator and department staff for the purpose of providing assistance with administrative functions.  Excellent communication skills both orally and written, and the ability to work effectively with a diverse population.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 24 Jan 2020 Central Standard Time Applications close: 7 Feb 2020 11:55 AM Central Standard Time

Job no: 499303 Work type: Part-time Location: North Lake Work Schedule: Varies (No more than 19.5 hours per week) Working Title Administrative Clerk Job Title Code CCE Salary Level N01 Salary Range (Full-Time) $2,000.00 mo. - $2,300.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $11.54 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines. Required Knowledge, Skills & Abilities Knowledge of administrative and clerical procedures and systems such as word processing, operating office equipment and office procedures and guidelines.  The ability to plan, prioritize organize and accomplish assigned duties.  Interacts with people in a professional, open, honest and welcoming manner initiating a diverse working environment.  Gathers data and relies on others’ input when making decisions.  Good oral communication and writing skills to support interaction with individuals from diverse backgrounds.  Must have excellent customer services skills. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience High school diploma or GED equivalent.  No experience required .   *** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Performs office duties that include entering data, maintaining files, sorting mail, typing, filing, maintaining departmental records and documents.  Answers the telephone using a professional tone, routes calls, takes messages and responds to or directs inquiries.  Establish and maintain relationships with diverse, multicultural peers and contacts.  Ability to use mathematical skills and the ability to compute amounts using adding machine/calculator.  Operates office reproduction machines and capable of makes basic decisions when issues arise.  Identifies problems and involves others when seeking solutions.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 29 Jan 2020 Central Standard Time Applications close: 12 Feb 2020 11:55 PM Central Standard Time

Job no: 499205 Work type: Full-time Location: Richland Work Schedule: Monday-Friday 8:00-5:00 (Some nights and weekends) Job Title Code CM0 Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations)    FLSA Non-Exempt Position Type Staff Position Summary Provides assistance to the director and/or program coordinator in planning, developing, and the general operation of a specific grant and/or a specific district based program. Required Knowledge, Skills & Abilities Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Excellent oral and written communication skills in order to effectively interact with individuals from diverse backgrounds. Strong knowledge and experience in providing effective customer service. Physical Requirements Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Minimum Knowledge and Experience Associates degree plus two years of experience in student, career and/or counseling services or graduation from high school or equivalent plus four years of experience student, career and/or counseling services. Official transcripts will be required. *** Will be subject to a criminal background check and fingerprint check. *** Essential Duties and Responsibilities Primary resource person for students; provides program information, and enrollment process to current and prospective students. Assists the director/program coordinator in coordinating and preparing special reports, answers requests for information, which may include compiling and summarizing data from files/records. Maintain complex division files including highly confidential information about students, and evaluations profile (IAP, GPA, and financial aid needs). Screens calls, visitors, and mail; requisitioning supplies and equipment; composing correspondence, verifying operating reports for accuracy and implementing changes where required. Performs bookkeeping functions and monitors allocated budgets. Some positions may plan, coordinate and manage day-to-day activities of a staff largely comprised of part-time employees, students, tutors and/or volunteers. Analyzes prospective student eligibility based on program requirements. Recruits prospective students from the general college population to meet specific grant/program requirements. Coordinates the integration of various grant/program services with existing college services. Assists students with assessment, course selection, and progress monitoring. Interacts with District Resource Development staff to stay abreast of reporting needs and documentation requirements. Performs other duties as assigned. This is a grant-funded position. Advertised: 22 Jan 2020 Central Standard Time Applications close: 5 Feb 2020 11:55 PM Central Standard Time

Job no: 499219 Work type: Full-time Location: Bill J. Priest Work Schedule: Monday-Friday (8:00-5:00) Working Title Administrative Assistant II    Job Title Code CQW Salary Level N04 Salary Range (Full-Time) $3,583.33 mo. - $4,120.83 mo. (dependent on experience and other considerations) Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Performs administrative and office support activities for supervisors which includes complex and confidential projects requiring initiative and attention to detail and the ability to work in a multitasked environment.  Required Knowledge, Skills & Abilities Proven knowledge and experience providing administrative support to an organization and/or department.  Understands the organizational structure and services provided by different department to best serve stakeholders and constituents.  Ability to understand and comply with program services, policies, procedures, laws, and regulations of an organization.  Ability to respond to problems, issues and situations that require the use and knowledge of existing processes, using sound judgment, attention to detail, adaptability and flexibility.  Ability to identify and utilize resources effectively and efficiently.  Must have excellent time management skills and the ability to multitask/prioritize work in order to support organizational needs, meet deadlines and timeframes.  Ability to build solid professional relationships across multiple levels of the organization and liaise with other departments, personnel and external business entities from diverse environments.  Demonstrate advanced proficiency in personal computer applications, which typically include Microsoft Outlook, Word, Excel and Power Point.  Demonstrates discretion and judgment in decisions concerning the sharing of privileged/confidential information.  Ability to efficiently set up complex meetings and effectively resolve scheduling conflicts or other issues that may occur; create and distribute correspondence, memos, letters, faxes and other documents/forms; submit and reconcile expense reports. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  Occasionally may be required to lift and carry materials weighing up to 30 pounds. Minimum Knowledge and Experience Associates degree plus one (1) year of work related experience.  Official transcripts required when applicable .  *** Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. ***   Essential Duties and Responsibilities Provides a full range of moderate to complex administrative duties in a variety of functions to an individual, team, department or organization.  Prepare and modify documents including correspondence, reports, drafts, memos and emails on behalf of department or as directed by manager; handles routine requests for information and data.  Participates in professional development activities to enhance job knowledge and stay up-to-date on changing trends and technology associated with assigned area of responsibility.  Provides guidance to students and employees and assists in resolving any administrative problems.  Distributes correspondence, performs data entry and scanning, and maintains electronic and hard copy filing systems.  Handles confidential and non-routine information and explains policies and procedures to stakeholders and constituents.  Act as a departmental liaison assisting students, faculty, staff and other internal/external stakeholders and constituents with questions/concerns related to department or assigned area of responsibility.  Responsible for general office management, new hire set up, vendor relationships for office equipment and supplies, and invoice processing.  Represents organization on committees and/or councils within assigned area of responsibility, as required. Manages and maintains daily calendar, schedule and coordinate meetings, special events, appointments and travel arrangements for manager and/or other department members as required.   Assist with special projects as requested.  Rely on experience and judgment to plan and accomplish goals with a wide degree of creativity and latitude.  Communicate effectively, both verbally and in writing to diverse, multicultural stakeholders and constituents within the DCCCD community network.  Provides flexible, responsive and high quality customer service, continuously assessing processes and procedures and revising accordingly.  May direct and lead the work of others. Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 13 Jan 2020 Central Standard Time Applications close: 28 Jan 2020 11:55 PM Central Standard Time

Job no: 498660 Work type: Part-time Location: Eastfield Work Schedule: Varies (No more than 19.5 hours per week) Working Title Testing Assistant Job Title Code TE1 Salary Level N02 Hourly Rate (Part-Time) $15.38 per hour FLSA Non-Exempt Position Type Staff Position Summary Provides administrative assistance and facilitation in the distribution of a range of group and individual standardized testing, both automated and manual, administered through a centralized testing center. Required Knowledge, Skills & Abilities Knowledge of policies and procedures, applicable local, state and federal laws and regulations related to testing and placement.  Maintains confidentiality of test materials and results.  Knowledge and understanding of computerized and manual standardized testing protocol, guidelines, procedures, and standards.  Ability to oversee test distribution, scoring and test control procedures.  Ability to establish and maintain positive working relationships with others and embrace diversity, both internally and externally to achieve the goals of the organization.  Ability to effectively use organizational and planning skills with attention to detail and follows through.  The ability to make decisions and solves problems by proactively gathering the right data/information from the appropriate sources.  Skills in the use of personal computers and related software applications. Ability to communicate effectively with individuals and irate students from varying backgrounds in a stressful situation, requiring tact and diplomacy.   Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.  The employee must have the ability to occasionally lift and/or move up to 20 pounds.   Minimum Knowledge and Experience High school graduate or GED equivalency and one (1) year of work related experience. Must have valid driver’s license.  Ability to travel throughout Dallas County for off-site testing.  ***Will be subject to a criminal background check.  Some positions may be subject to a fingerprint check. *** Essential Duties and Responsibilities Administers and monitors a variety of aptitude and academic placement tests following policies and procedures of DCCCD.  Follows established guidelines in working with students and faculty.  Provides general assistance including typing, answering phones, and processing incoming and outgoing mail.  Depending on the area of assignment, maintains a database for statistical reports.  Administers, scores and records test results within published guidelines of federal, national, state and local exams such as GED, SAT, TOEFL, TASP, and CLEP.  Maintains efficient operation of computers and related equipment in a testing lab; troubleshoots basic equipment/software problems and directs complex problems to the supervisor.  Maintains cooperative working relationships with employees, students, and faculty in a diverse multi-cultural environment.  Provides assistance in the coordination of Dual Credit and related testing at remote locations, which may include arranging the testing site, proctoring, scoring and providing statistical information.  Some positions will be responsible for the coordination and setup of Distance Education programs, professional association and certification exams. Performs computer analysis on test results to assist instructors in determining student comprehension of the test instrument.  Builds and maintains a database of available tests, computer form numbers, test results and statistical data. Retrieves and compiles statistical data for departmental reports as required and as assigned.  Strong interpersonal skills and the ability to effectively communicate information and ideas both verbally and in writing.  Knowledge and experience providing effective customer service.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 17 Jan 2020 Central Standard Time Applications close: 31 Jan 2020 11:55 PM Central Standard Time

Job #: 2730 - Apply Now! Title: ADMINISTRATIVE ASSISTANT Type: Career Service Campus: Pensacola Department: Title III Grant (Pirate PATH to Success) Minimum Qualifications: Graduation from high school or GED equivalency, four years secretarial experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting, and internet navigation. College course work may be substituted on a year-for-year basis for the required experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer individual work experience in post-secondary education, and Microsoft Suite Certifications. SUPPLEMENTAL MATERIALS: Applicants are encouraged to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact Monica L. Williams via email at mlwilliams@pensacolastate.edu   Duties: The Administrative Assistant position is a full-time career service position. The Administrative Assistant will provide administrative support to the Title III Grant personnel under the supervision of the Activity Director. The Administrative Assistant will assist with daily administrative operations of a five-year grant in a post-secondary setting. Duties may include coordinating meetings, recording and transcribing minutes, and maintaining detailed records related to budgets. This position will also be responsible for preparing check and purchase requisitions, budget amendments, travel requests, and other duties as assigned by the Activity Director. The Administrative Assistant will be asked to perform a wide-range of administrative support tasks, working effectively in a diverse community, and meeting the needs of diverse populations. This position may require availability to work flexible hours, including evenings and weekends. This position reports to the Title III Grant Activity Director. Salary: $24,150.00 ($12.34/hour) - Application Deadline: Open Until Filled – Review of applications is ongoing. To receive full consideration, the online application and supplemental application materials must be submitted for review.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .

Job no: 499206 Work type: Full-time Location: Richland Work Schedule: Various Shifts (40 hours per week - some nights & weekends) Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations) FLSA Non-Exempt Position Type Staff Position Summary Provides direct tutorial, training and/or instructional lab support to students and laboratory personnel in an instructionally supervised laboratory. Required Knowledge, Skills & Abilities Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. Some instructional areas may require greater degree of knowledge based on instructional programs. Knowledge of safe use and disposition of hazardous chemicals. Oral and written communication skills to deal effectively with individuals from diverse backgrounds and varying levels of DCCCD staff. Strong knowledge and experience in providing effective customer service. Physical Requirements Most incumbents work with light, easy to handle materials. Some incumbents may occasionally be required to work with moderately heavy equipment/material weighing up to 75 pounds. Minimum Knowledge and Experience Associate’s degree or higher plus one year of work experience in the assigned area which includes experience in teaching, tutoring and training or high school graduate plus three years of work experience in the assigned area which includes experience in teaching, tutoring and training. Official transcripts will be required. ***Will be subject to a criminal background check and fingerprint check.*** Essential Duties and Responsibilities Under supervision, prepares laboratory experiments/exercises necessary to demonstrate learning experiences taught by course instructor in lecture environment. Assists in the supervision of lab activities to ensure a safe learning environment. Assists students through clarification of course assignments, lectures, tests and lab exercises. Works with students individually and in small groups to demonstrate procedures and use equipment and materials. Troubleshoots minor equipment repairs; may coordinate major repairs with vendors or college repair department. Provides clerical support to include ordering, cataloging, and maintaining laboratory supplies and equipment. Assists in the preparation of reports and correspondences. Provide instruction to students in non-credit/non-transferable courses. Occasionally instructs credit classes in the absence of the assigned instructor. Assist instructor through selection of tests from tests banks, administration of exams, and recording grades. May participate in development of curriculum/resources. Participate in periodic inventory of capital equipment. Maintain a variety of related records and provide information required for decision-making. Performs other duties as assigned. This position works in the advanced manufacturing lab. Experience using manual lathes, mills, CNC mills and lathes, and other manufacturing machines and equipment found in an advanced manufacturing facility is needed. Preferred Skills: This position works in the advanced manufacturing lab. Experience using manual lathes, mills, CNC mills and lathes, and other manufacturing machines and equipment found in an advanced manufacturing facility is needed. Advertised: 09 Jan 2020 Central Standard Time Applications close: 24 Jan 2020 11:55 PM Central Standard Time

Job no: 499209 Work type: Full-time Location: Richland Work Schedule: Various Shifts (40 hours per week - some nights & weekends) Job Title Code CAG Salary Level N02 Salary Range (Full-Time) $2,666.67 mo. - $3,066.67 mo. (dependent on experience and other considerations) FLSA Non-Exempt Position Type Staff Position Summary Provides support services for a large volume of calls and/or in person traffic originating from the location’s main numbers and/or college main student/visitor traffic area(s). Exercises a high level of initiative and independent judgment in answering questions, in filling requests for information, and directing visitors to correct individuals/departments. Required Knowledge, Skills & Abilities Must be able to greet individuals in a courteous and professional manner.  Has broad knowledge of all services within the location and uses information to answer questions or refer individuals to the appropriate department.  Ability to interpret and apply administrative and departmental policies and procedures.  Demonstrated ability to keep track of details and procedures accurately and thoroughly.  Shows respect and sensitivity for cultural differences; promotes a harassment-free environment; treats individuals with respect; inspires the trust of others; works with integrity and ethically; upholds values, goals and mission of the organization/district. Ability to build and maintain working relationships with a diverse, multicultural constituents and stakeholders within the DCCCD network community.  Must have excellent organizational and multi-tasking skills and the ability to adapt to frequent changes in the work environments. Ability to promote a positive image of the organization/campus.  Demonstrates good professional working relationships by providing assistance and information to internal/external visitors, students, staff and faculty. Must have excellent interpersonal and customer service skills.  Knowledge of customer service etiquette, appropriate office practices and procedures with an emphasis on campus/location protocols.  Must be able to communicate effective and in a respectful tone and manner, and promote cultural diversity in the workplace.    Physical Requirements Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling. Work is routinely performed in an office environment. Work performed may be repetitious, and stressful as the day is spent answering continuously ringing telephones and sometimes encountering difficult or irate callers or visitors.  Occasional lifting of objects up to ten (10) pounds. Minimum Knowledge and Experience High school diploma or GED equivalent plus one (1) year of related experience.  Additional work hours may be required during peak registration periods at campus locations including some Saturdays or during Board meetings. *** Will be subject to a criminal background check and fingerprint check. *** Essential Duties and Responsibilities Depending on assigned location, will serve as a centralized point of contact for greeting, welcoming, and directing visitors appropriately and notifying appropriate personnel of visitor’s arrival.  Greets visitors in person or via telephone, answering or referring inquiries.  Directs visitors by maintaining employee and department directories.  Monitors visitor access and maintains security awareness by following procedures, i.e., monitoring logbook and/or issuing visitor badges.  May issue parking passes.  Maintains a safe, efficient, well-organized reception area.  Provides general administrative/clerical support and contributes to the team effort by accomplishing related tasks as needed.  Follows policies and procedures, completes tasks correctly, and on time; supports organization’s goals and values.  Observes safety and security procedures and reports potentially unsafe conditions.  Uses equipment and material properly. Contributes to building a positive team spirit.  Listens to others without interrupting; keeps emotions under control.  Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; exhibits objectivity and openness to others’ views; gives and welcomes feedback.  Values diversity and treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions.  Maintains confidentiality of business documents and students records in compliance with FERPA regulations.  Schedules conference and meeting rooms.  May coordinate physical arrangements for special events, meetings, projects, etc.  Researches and assimilates information concerning on-going district/campus functions and operations in order to provide accurate and timely information to all visitors or callers.  Strong communication skills to accurately provide information being requested.  Pursues training and development opportunities and strives to continuously build knowledge and skills.  Responds promptly to customer needs and/or requests for service and assistance.  Has excellent interpersonal, verbal and written communication skills; good attention to detail; is reliable and takes initiative.  Identifies and resolves problems in a timely manner, analyzing and developing alternative solutions; works well in a team environment.  Uses reasoning even when dealing with emotional topics.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Preferred Skills / Additional Requirements: Work hours are from 10:00 a.m. to 7::00 p.m., Monday thru Thursday and Friday from 8:00 a.m. to 5:00 p.m. Some nights and weekend Advertised: 09 Jan 2020 Central Standard Time Applications close: 23 Jan 2020 11:55 PM Central Standard Time

The Executive Assistant (Senior Human Resources Coordinator) will support the VP, Human Resources and Development and Human Resources department. This highly visible role works independently to provide exceptional customer service and executive-level administrative support to an in-demand division of the College. This position plays a critical role in the College’s key functions of administration and human resources and upholds a strict level of organization, communication, confidentiality, and professionalism. This position is a hands-on representative for the Human Resources department whose role is to help facilitate all fundamental Human Resources functions, while ensuring the successful implementation of division goals. With diverse yet substantive responsibilities, this role works with faculty and staff as well as external constituents, making this a key position within Otis College of Art and Design. This position reports directly to the Vice President of Human Resources & Development