Administrative Coordinator I (PV Extension)

Prairie View A&M University

Administrative Coordinator I (PV Extension)

Job Title
Administrative Coordinator I (PV Extension)

Agency
Prairie View A&M University

Department
Cooperative Extension Programs

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

_______________________________________________________________________________

The Administrative Coordinator I provides advanced administrative, operational, and customer service support for the PV Extension Program. This position serves as a key point of contact for internal and external stakeholders, including county employees, agents, program staff, community members, university partners, and the public. The role is responsible for ensuring professional office operations, coordinating administrative processes, supporting program delivery, and contributing to the overall efficiency and effectiveness of Extension services.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Provides professional front-line administrative support by greeting guests, answering and directing phone calls, assisting visitors, responding to inquiries, and taking messages for employees while maintaining a welcoming, courteous, and professional environment.
• Provides direct administrative assistance in the delivery of departmental and Extension services to county employees, agents, program staff, and the public, ensuring efficient daily operations and timely support.
• Organizes, maintains, and updates electronic and physical filing systems for departmental records, program documents, personnel materials, financial records, reports, correspondence, and other official documents to ensure easy access, compliance, and accurate recordkeeping.
• Offers administrative support to Extension teams as needed, assisting with daily operations, internal processes, program support tasks, and special assignments to enhance overall efficiency.
• Receives, assesses, and responds to general and complex questions, concerns, complaints, and service-related issues from county employees, Extension agents, program participants, and the public.
• Exercises sound judgment in resolving routine matters and promptly routes complex or sensitive issues to the appropriate personnel for follow-up and resolution.
• Creates, edits, and distributes departmental and program communications, including memos, letters, emails, announcements, reports, and telephone communications, ensuring accuracy, professionalism, and timely dissemination of information.
• Serves as a liaison between the PV Extension Program, county offices, internal departments, external stakeholders, and the public to support effective communication and service delivery.
• Manages purchasing and financial administrative processes, including requisitions, purchase orders, vendor payments, invoice tracking, and related documentation.
• Ensures transactions are completed accurately, timely, and in alignment with applicable budgetary guidelines, university procedures, and program needs.
• Monitors purchasing documentation and payment status, follows up with vendors and internal departments as needed, and maintains accurate fiscal records to support accountability and compliance.
• Maintains and updates personnel-related records and documentation, including attendance records, worker's compensation tasks, and other employee-related information.
• Ensures confidentiality, accuracy, and compliance with departmental, college, university, and system-level procedures related to personnel documentation and administrative records.
• Assists with onboarding, employee recordkeeping, administrative forms, and related personnel processes as needed to support program operations.
• Maintains accurate program statistics, operational data, and administrative records.
• Prepares detailed and complex reports to support departmental planning, analysis, compliance, decision-making, and program evaluation.
• Collects, organizes, and tracks data related to program activities, administrative operations, personnel needs, purchasing activity, and stakeholder services.
• Provides administrative support to Extension teams, county personnel, and program leadership by assisting with special projects, operational initiatives, event preparation, data collection, reporting, and process improvement efforts.
• Supports special projects using independent judgment, problem-solving, and decision-making skills to contribute to successful project completion and improved departmental operations.
• May provide guidance, onboarding support, or training to administrative, clerical, student, or temporary support personnel regarding office procedures, administrative processes, document management, customer service expectations, and program support functions.
• Performs other duties as assigned to support the goals, priorities, and operational needs of the PV Extension Program.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Preferred Qualifications:

• Good knowledge of spelling, grammar, and punctuation.
• Good knowledge of office procedures.
• Skill in performing basic mathematical calculations.
• Skill in operating a personal computer, typewriter, and basic office equipment. Ability to accurately enter data and file information.
• Ability to communicate effectively verbally and in writing.
• Ability to work independently; ability to establish and maintain effective working relationships with co-workers, county employees, and the public.

Special Requirements:

• Applicants with equivalent experience in place of a Bachelor's degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor's degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Job Posting Close Date:

• 07/23/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-TX/Administrative-Coordinator-I--PV-Extension-_R-094898-2?workerSubType=0e1cd8ed3502012ddf607157e74b7d04&workerSubType=0e1cd8ed35020103f9b47257e74b7f04&workerSubType=0e1cd8ed350201da3af87057e74b7c04&workerSubType=0e1cd8ed35020108df607157e74b7e04

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master's degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.








Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency je-1b99b19b6e614e57ba8236d348596cee

Jobs at Prairie View A&M University. When inquiring or applying for positions at Prairie View A&M University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Prairie View A&M University and at other institutions of higher education in the region on www.AcademicCareers.com

To sign up to receive email alerts as soon as new job openings at Prairie View A&M University are announced: New job openings at Prairie View A&M University