Administrative Assistant II - School of Education

Administrative Assistant II - School of Education


About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

Reporting to the Dean or Associate Dean, the central focus of the Administrative Assistant II is serving as a receptionist and providing administrative support. This position specifically supports the Dean's Office and the Office of Field and Clinical Experiences to ensure they function efficiently and effectively. This position works in an exciting, fast-paced, and challenging environment that involves multitasking and managing a variety of projects and requests. The Administrative Assistant II must be skilled in organizational, task, and time management. Attention to detail and accuracy are critical. As an integral member of the team, the Administrative Assistant II frequently handles sensitive and highly confidential information and materials and is tasked with responding to internal and external demands.

Responsibilities

Function 1 -
Provides administrative support and assistance to the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships, including making appointments, scheduling meetings, maintaining calendars and email

Function 2 -
Places, answers, screens, and directs telephone calls, providing information or referral as required

Function 3 -
Assists the public by providing general information by telephone, mail, or in person

Function 4 -
Takes comprehensive meeting minutes

Function 5 -
Manages daily operations of the School of Education including maintenance of office supplies

Function 6 -
Develops and prepares materials for meetings and other events for the School of Education

Function 7 -
Prepares correspondence, presentations, charts and coordinates various activities or events for the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships. This includes handling of confidential information

Function 8 -
Maintains office files

Function 9 -
Assists as needed with the planning and execution of events including coordinating use of facilities and space on campus and collaborating with campus partners

Function 10 -
Performs other related duties as assigned

Required Qualifications

2 Year/Associate Degree
One or more years of related experience supporting multiple people or departments

Preferred Qualifications

4 Year/ Bachelor Degree
Experience working in a college or university setting

Proposed Salary

$34,800 - $41,700; Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

ABILITIES
Knowledge of various PC applications
Knowledge and application of customer service skills (adaptability, positive attitude, and dependability)
Knowledge and application of communication skills (listening actively, communicating clearly, solving problems)
Ability to learn various applications, college computing systems, and software
Ability to perform accurate work with attention to detail
Ability to work independently and collaboratively as determined by the situation
Ability to compose, punctuate, proofread, and summarize materials
Ability to maintain confidentiality and sensitive information
Ability to respond to various audiences accurately and calmly
Ability to use sound judgement under pressure
Ability to promptly and proactively follow through on tasks and close the loop
Ability to anticipate needs and plan ahead
Ability to quickly assess needs and determine solutions
Skills in collaboration, interpersonal communication, and relationship building
Proficient in oral and written communication
Skills in various software platforms including Banner and Microsoft Office Suite
Skills in organizational, task, and time management
Excellent communication and human relations skills
Demonstrated commitment to the mission, vision, and values

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=300863&PostingSeq=1







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