Payroll Operations Supervisor

Payroll Operations Supervisor

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Payroll Operations Supervisor

Job Category: Administrative (exempt/non-exempt)

Department: Human Resources

EEO number: 26P271

Position FTE: 100%

Minimum Annual or Hourly Rate:

Salary Band: UC S06

Job Summary/Basic Function
We are seeking a Payroll Operations Supervisor to lead our payroll department and ensure the accurate and timely processing of all university payrolls. Reporting to the Director of Compensation and Payroll, this role is crucial for maintaining compliance, leading a high-performing team, and delivering exceptional customer service to our entire community. The ideal candidate will have a strong background in payroll administration and taxes, a keen eye for compliance, and a commitment to continuous process improvement.

Minimum Qualifications

• Bachelor's degree with three years of related experience in payroll, finance, or accounting; OR an associate's degree with five years of related experience; OR a high school diploma (or GED) with seven or more years of related experience.
• Demonstrated experience in a supervisory or lead role, with the ability to create a positive work climate and mentor staff.
• Extensive experience with federal, state, and local tax regulations related to compensation.
• Proven experience managing complex tax reporting, including year-end processes (W-2s).
• Experience with payroll retirement reporting and reconciliation.
• Proficiency in MS Office applications, specifically advanced Excel skills (vlookups, pivot tables) for financial reconciliation.
• Strong analytical, written, and verbal communication skills with a high attention to detail.
• Experience processing payroll in Banner or other Enterprise Resource Planning (ERP) applications.
  
  

Preferred Qualifications

• Direct experience with 1042-S tax filing and nonresident alien taxation compliance.
• Experience processing payroll specifically within Ellucian (Banner).
• Previous experience in a Higher Education environment.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
  
  

Essential Functions and percent of time
Payroll Operations & Team Leadership (40%)

• Directly supervise, mentor, and evaluate payroll specialists. Foster a positive work environment, manage workload distribution, and oversee professional development.
• Manage all bi-weekly and monthly payroll processes, ensuring accuracy and timeliness. Serve as the final technical backup for specialists during peak periods.
• Serve as the primary point of contact for complex inquiries, resolving escalations and maintaining strong relationships across university departments.
• Analyze current processes to implement efficiencies; collaborate on reviewing, testing, and implementing system updates within Banner.
• Coordinate all payroll-related communications, including the annual payroll calendar and critical policy updates.

Essential Functions and percent of time (cont'd)
Compliance & Tax Reporting (55%)

• Lead the comprehensive year-end W-2 process, ensuring all wage and tax data is reconciled, audited, and distributed in compliance with IRS regulations.
• Proactively monitor federal, state, and local payroll regulations to ensure the university remains in full compliance.
• Prepare and execute monthly and quarterly federal, state, and local tax returns. Reconcile payroll withholding accounts and manage spreadsheets for tax liabilities.
• Manage and assist with payroll retirement reporting, ensuring accurate contributions, data transmissions, and compliance with plan documents and statutory requirements.
• Execute final sign-off on all payrolls, process overpayments/repayments, and ensure all wages and taxes are accurately reconciled with the general ledger.
• Maintain meticulous records for internal and external audits. Research and resolve notices or discrepancies related to taxes, retirement, and child support orders to minimize penalties.

Non-Essential Functions and percent of time
Other Duties (5%)

• Perform other related duties as assigned to support the strategic goals of the department.

Working Conditions
Typical office conditionsTo preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants


First Consideration Date: 05/27/2026

Closing Date:

Open Until Filled: Yes


To apply, please visit: https://jobs.wright.edu/postings/22403







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