Manager- Accounts Payable & Travel Accounting
- Eastern Washington University
- Cheney, WA 99004, USA
- May 19, 2026
Job Description
Manager- Accounts Payable & Travel Accounting
About Eastern Washington University:
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Job Summary:
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
The salary for this position is $68,278 – $87,902, where the hired candidate will begin within this range is dependent on education, experience, and skills.
In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
Applications are open and accepted until recruitment is closed. Screening of applications will begin immediately. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
Required Qualifications:
- Bachelor’s degree in accounting, finance, business administration or closely related field.
- Three years of progressively responsible experience in areas such as accounts payable, travel, financial disbursements, or operational accounting.
- Two years of experience supervising fiscal support staff.
- Experience working with federal and state regulations and reporting.
- Demonstrated experience with integrated, enterprise level accounting software systems. Candidate must demonstrate interest, ability and/or experience promoting cultural competency and/or diversity.
Preferred Qualifications:
- Specific experience working in the payroll operations of a college or university environment
- Extensive hands-on system administration experience with Ellucian Banner or similar ERP system
- Excellent interpersonal and written communication skills
- Attention to detail and ability to manage multiple projects within established deadlines
Other Skills and Abilities:
- Ability to identify problems, develop solutions and implement change
- Ability to use discretion, tact and good judgment when working with highly sensitive and confidential information
Job Duties:
Plan and Direct Unit Operations· Interview and recommend selection of applicants for hire within the offices of Accounts Payable and Travel Accounting. Supervise and provide leadership for fiscal and supporting staff, train new employees, assign and schedule work, act upon leave requests, conduct annual performance evaluations and recommend disciplinary action. Identify professional development opportunities to enhance skill levels of fiscal staff.· Oversee the audit and input of invoices and vouchers in Banner AP and the Capital Planning systems (AiM). Oversee daily processes, such as daily check cycle, review of batches and authorize corrective action, if necessary.· Oversee the operations cycle in Travel Accounting, including travel authorization approvals, travel encumbrances, expense voucher preparation, monitoring and reporting, and policy compliance.· Audit and oversee payment of contracts, utilities, travel, refunds, reimbursements and other miscellaneous vouchers. Monitor outstanding encumbrances and prepare adjustments as needed. Oversee preparation of journal entries for airfare, expense transfers or coding corrections. Prepare check cancellations, handwritten checks, replacement for lost or destroyed checks, and monthly use/sales tax payment.
Percent of Time: 60
System Admin, Process Improvement, Document Controls
· Maintain and review for updating any procedures and internal controls related to office functions. Maintain updated desk procedures. Develop and recommend procedures to govern the payment of invoices to the advantage of the university in terms of cash flow and discounts, and to improve the efficiency of the accounts payable and travel departments. Monitor monthly productivity of the AP and travel systems.· Create test plan and lead testing of system releases or patches for Banner AP. Work with technical staff on any changes or problem solving for Banner AP.· Serve as the Functional Lead for new AP-related systems, research other systems and procedures, and evaluate best practices related to Accounts Payable processes.· Provide training to university departments related to the proper use of central travel account (CTA) cards and preparation/submittal of card payment vouchers, and monitor payments of procurement and CTA cards for proper account categorization and timing of payments.· Oversee the administration management of the electronic travel system, including traveler setup, system configuration, validation and data table updates, and feeds/linkage with the ERP system.
Percent of Time: 30
Other Duties (10%)· Develop, administer, and monitor the budget for Accounts Payable and Travel Accounting. Act as budget authority to approve expenses. Determine supplies/materials and student staffing levels necessary to meet work requirements within budget constraints. Coordinate budget projections with supervisor as it relates to the total budget within the Office of Controller.· Maintain files for invoices, vouchers, contracts, leases and check reports. Provide documents and reports as requested by internal and external auditor. Maintain record retention schedules.· Respond to University departmental questions and follow-up on corrections or adjustments as needed. Perform related duties as required.
Percent of Time: 10
Conditions of Employment:
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training.
Salary Information:
ELT approval 5/4/2026
$68,278 – $87,902
Posting Date: 05/18/2026
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: Immediately
Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.
To apply, visit https://jobs.hr.ewu.edu/postings/14748
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Application Details (to apply use the Apply Now button below.)
To see additional information about our job opening(s) or to apply, click on the “Apply Now” button at the bottom of our job posting(s).
When inquiring or applying for jobs at Eastern Washington University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs, such as professor jobs, dean jobs, and other faculty jobs and higher ed jobs with Eastern Washington University and with other colleges and universities in the region on AcademicCareers.com
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Our Mission:
We inspire respect, inclusion, integrity and excellence in all we do.
People. We must respect all people by providing opportunity, empowerment, challenge and appropriate rewards.
Integrity. We must be truthful, trustworthy, and ethical.
Collaboration. We must work effectively with others involving all affected parties with the University in all processes to achieve meaningful and lasting results.
Customer Orientation. We must strive to set challenging goals which provide quality service to students and/or internal customers, focus on output, and assume responsibility.
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
To see additional information about our job opening(s) or to apply, click on the “Apply Now” button at the bottom of our job posting(s).
When inquiring or applying for jobs at Eastern Washington University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs, such as professor jobs, dean jobs, and other faculty jobs and higher ed jobs with Eastern Washington University and with other colleges and universities in the region on AcademicCareers.com
To receive email alerts when new jobs at Eastern Washington University are posted, sign up for new job openings at Eastern Washington University.
