Leaves Management Coordinator, Human Resources

Leaves Management Coordinator, Human Resources

Posting Number: SF02141
Position Type: Professional Staff
Union: Non-Union Non-Classified Staff
Pay Grade Level: Grade Level: 10
Pay Grade Range: Anticipated Hiring Salary: $64,000 - $68,000
Department: Human Resources
Campus Location:

Job Description Summary:
The search will remain open until the position has been filled. First consideration will be given to applications received by May 15, 2026. Applications received after May 15, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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POSITION SUMMARY:

The Leaves Coordinator supports the administration of employee medical leaves and reasonable accommodation processes for the University of Rhode Island. This position plays a key role in coordinating and supporting requests under the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), and related state, federal, or university leave programs, ensuring an employee-centered, compliant, and timely process. It is incumbent upon this individual to maintain active working knowledge of all relevant laws and regulations in conjunction with the leave programs.

Working in close partnership with the Specialist, Employee Wellbeing, the Medical Leaves Coordinator manages intake, documentation, communication, tracking, and coordination for medical leaves and ADA-related accommodation requests. The Coordinator supports the interactive process by facilitating information exchange, maintaining records, and ensuring appropriate follow-up, while escalating complex determinations, accommodation decisions, and policy interpretations to the Specialist.



Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:

ADA Reasonable Accommodation Coordination• Serve as an intake and coordination point for employee requests for reasonable accommodations under the Americans with Disabilities Act (ADA).• Support the ADA interactive process by coordinating communication, documentation, timelines, and follow-up under the delegation of the Specialist, Employee Wellbeing.• Track implementation and follow-up of approved accommodations and escalate complex or unresolved matters to the Specialist.

Medical Leave, FMLA, and Other Administration Support• Coordinate intake, documentation, processing, and tracking for medical leaves, including Family and Medical Leave Act (FMLA) requests, Worker's Compensation, Parental Leave, and other leave types.• Assist with preparation of required notices, monitoring of leave usage, and tracking of intermittent or reduced schedule leaves; coordinate approval of sick leave banks in conjunction with the respective union contracts and university policies.

Return-to-Work Coordination• Support administrative aspects of employee return-to-work following medical leave, including documentation tracking.• Assist with coordination of temporary or transitional accommodations related to return-to-work.

Communication and Program Support• Provide clear procedural guidance to employees and managers regarding leave and accommodation processes, referring complex interpretation and decision-making to the Specialist.• Maintain accurate, confidential records related to medical leaves and ADA accommodations in designated HR systems.• Assist with reporting, audits, and process improvement efforts related to leave and reasonable accommodation administration.• Assist in the administration and promotion of the University's Employee Assistance Program (EAP).
OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties as required.

LICENSES, TOOLS AND EQUIPMENT:
Automated computer systems to include word processing, Power Point, spreadsheets, and database management; calculator, telephone, copying machines, fax machines. Microsoft Office, Workday.


Posting Date: 05/01/2026

To apply, visit https://jobs.uri.edu/postings/16654







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