Job Description
Sr. Secretary (Reg FT)
Position Title: Sr. Secretary (Reg FT)
Employment Type: Regular Full-Time
Department: Nursing
Campus: Boyce Campus
Salary Grade: SEIU E - $18.39
Remote Work Option: Fully In-Person (May be subject to change)
Additional Information:
Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
General Summary: Performs a variety of administrative secretarial duties for a major campus department or division, which may include preparation of complex correspondence, reports, advertisements and news releases, developing filing systems and other analytical assignments.
Requirements:
Education and Experience: High school diploma or GED plus three years of relevant experience gained through previous job related training or education.
Certifications/Licensures: N/A.
Skills/Abilities Requirements:
- Should possess excellent interpersonal skills in interfacing with faculty, staff and students.
- Ability to multitask while effectively communicating CCAC policy and procedures to students.
- Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent.
- Should possess good organizational, customer service, communication, interpersonal and clerical skills.
- Detail oriented, ability to multi-task meet deadlines and be a team player.
- Ability to travel to perform work duties at any campus or center location within the CCAC system.
- Required to have regular and timely attendance.
Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.
Duties:
- Provides quality customer service to both internal and external customers.
- Prepares complex correspondence, reports and other documentation.
- Develops and maintains complex filing systems for confidential materials.
- Interfaces with students, faculty, staff and outside agencies to exchange information, provide policy interpretation and provide initial assistance in resolving complaints.
- Arranges for conferences and special events which include preparing agenda, designing brochures and programs, overseeing registration and scheduling facilities and resources.
- Prepares and maintains budgetary and other financial information and investigates discrepancies.
- In addition to the above described job duties, you may perform the following duties as specific to your department as indicated below:
Academic Area: Compiles payroll for employees and part-time personnel; create, edit, and cancel course sections; full-time faculty workloads and adjunct contract letters; takes, transcribes, and distributes minutes of various management and faculty-involved meetings; tracking of required faculty job duties such as Appendix L, class attendance, grade submission, I-grade contracts, contract letters, workload forms, portfolios, attendance at college events; purchase requisitions and vouchers
Admissions: Admissions paperwork processing (transcripts, acceptance letters, applications).
Student Development: Compiles payroll for employees and part-time personnel; takes and transcribes minutes of management meetings.
Financial Aid: PHEA state award grants, review reports, reconciliation process. - Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
- Performs other clerical duties related to specific/unique needs of the department.
- Performs other related duties as required or assigned.
Job Open Date: 4/17/2026
Job Close Date: 5/1/2026
Benefits:
At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:
- Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
- Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
- Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
- Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
- Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
- Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
- Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
- Additional Advantages: Free employee parking to make your commute easier.
Job Category: Office Support Staff/Maintenance/Housekeeping
Job Slot: 0616
Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.
To view the full job posting and apply for this position, go to: https://ccac.csod.com/ats/careersite/JobDetails.aspx?id=1963
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Application Details (to apply use the Apply Now button below.)
Jobs at Community College of Allegheny County. When inquiring or applying for jobs with the Community College of Allegheny County, please reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, and other faculty jobs and employment opportunities at the Community College of Allegheny County and at other universities/colleges in the region on www.AcademicCareers.com
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About CCAC
In 1963, Pennsylvania passed the Community College Act, providing the legal framework for the establishment of community colleges in the commonwealth of Pennsylvania. The Allegheny County Board of School Directors voted to ask Allegheny County to be the local sponsor, and a plan was submitted to the state. In May 1965, the "People's Bond Issue," requesting Allegheny County residents to approve funding for a community college, passed with 66% of the vote. Six months later, the Pennsylvania State Board of Education unanimously approved Allegheny County's application for the founding of a community college.
In December 1965, the first 15-member college board of trustees was sworn into office. The college's first president was named; the first two college locations, CCAC-Boyce Campus in Monroeville and CCAC-Allegheny Campus on Pittsburgh's North Shore, were chosen; and vice presidents were hired for those campuses. In September 1966, classes began at the new Community College of Allegheny County with 59 full- and 16 part-time faculty members serving 1,505 students.
CCAC-South Campus was established in 1967, followed by CCAC-North Campus in 1972. There are three neighborhood centers: Braddock Hills, Homewood-Brushton and West Hills Center in Oakdale. The college also maintains an ever-growing online learning presence.
Today, CCAC offers more than 130 programs of study across ten diverse career paths. CCAC's quality programs have enabled students to transfer credits to more than 500 different colleges and universities to continue their education. The college supports regional workforce needs with accessible instruction available day, evening, weekend and online in Allegheny County and beyond. Courses are taught using different modalities, including in-person (face-to-face), online, remote (via Zoom) and hybrid, with with a focus on enabling students to enter or reenter the workforce in two years or less.
The legacy continues.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at the Community College of Allegheny County. When inquiring or applying for jobs at the Community College of Allegheny County, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the Community College of Allegheny County and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at the Community College of Allegheny County are posted, please sign up for new job openings at the Community College of Allegheny County.
