Director of Recreation and Engagement

Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Director of Recreation and Engagement

Job Details and Requirement:

CMS RECREATION
 

Claremont McKenna College and the joint Claremont-Mudd-Scripps (CMS) Athletics, Physical Education, and Recreation Program look to support student success and create a supportive environment for recreation, health, and wellness through holistic wellness opportunities within Roberts Pavilion. This role primarily serves students, faculty, and staff from Claremont McKenna, Harvey Mudd, and Scripps Colleges, in addition to external constituents. 

BASIC FUNCTION:

The Director of Recreation provides administrative support for Claremont McKenna, Harvey Mudd, and Scripps Colleges' recreational programming, and intramural and club sports programs. They are visible and engaged with all three campuses to ensure satisfaction among students, staff, and faculty participants. The Director of Recreation works collaboratively with the Director of Sport Operations, the Internal Operations and Facilities Manager, and others in the department in scheduling and facility operations and work collaboratively with CMS leadership to promote and build student engagement programming around CMS Athletics competitions. Additionally, the Director of Recreation oversees Recreation Staff and Intramural and Club student staff workers.

Given our commitment to cultivating an inclusive educational environment, we seek candidates who can demonstrate a commitment to teaching, mentoring, and inspiring students representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions. 

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Associate Athletic Director, the Director of Recreation performs or works independently and collaboratively to perform the following essential duties and responsibilities:

Intramurals and Club Sports

• Develop a comprehensive intramural schedule featuring competitive sports and recreational activities, including semester-based leagues and a variety of one- or multi-day tournaments for CMS students, faculty, and staff.
• Coordinate and manage 5C club sports programming, working closely with the Pomona-Pitzer counterparts to schedule practices and competitions.
• Collaborate with the Director of Athletic Facilities and Sport Operations, as well as partners at Harvey Mudd and Scripps Colleges, to schedule facility and field needs for intramural and club sports.
• Serve as the approver and advisor for all sport-related clubs at Claremont McKenna College, and work with the Harvey Mudd and Scripps College Deans on the approval of new club sports.
• Conduct routine visits to intramural and club sport events to ensure alignment with departmental standards and values.
• Develop and deliver training materials for monthly leadership sessions attended by CMS Recreation and 5C club sport officers.
• Allocate merit-based funding to CMS Recreation and 5C sport clubs based on their submitted and approved annual plans for competition-based travel.
• Communicate with student leaders on each campus to develop programming aligned with the interests of CMS students, faculty, and staff.
• Create, administer, and evaluate surveys, gather feedback from CMS students, faculty, and staff on programming after their intramural seasons.
• Maintain comprehensive manuals for club and intramural sports, outlining key policies, procedures, and operational standards.

Facility Operations

• Collaborate with the Internal Operations and Facilities Manager to review vendor contracts and coordinate the procurement of equipment for club sports, intramurals, and recreation operations.
• Collaborate with the Director of Athletic Facilities and Sport Operations and the Internal Operations and Facilities Manager to ensure the ongoing upkeep, safety, and functionality of Roberts Pavilion.
• Oversee guest pass sales and membership policies for Roberts Pavilion, providing guidance and administration of related procedures.
• Manage and maintain software systems that support CMS Recreation.

Engagement

• Develop and execute marketing strategies to promote the intramural and club sports programming through social media, campus tabling, CMC and Roberts Pavilion digital signage, and other outreach channels.
• Collaborate with CMS leadership to enhance student engagement programming around CMS Athletics contests.
• Partner with Admissions and Student Affairs on all three campuses to create engagement events/opportunities for prospective and incoming students.
• Coordinate all promotional efforts to raise awareness and visibility of CMS Recreation within the campuses.

Recreation Department

• Manage the CMS Recreation annual budget, which includes funds for intramural and club sports, recreation, and Roberts Pavilion. Assist with budgeting decisions consistent with the department’s decision-making and planning priorities.
• Assist the Coordinator of Recreation and Wellness in the evaluation of all fitness and wellness class curriculum, hiring of instructors, and class scheduling.
• Assist the Recreation and Guest Services Administrator with student staff management for Roberts Pavilion operations

Staff Management

• Direct oversight of the CMS Recreation staff, including the Coordinator of Recreation and Wellness, the Recreation and Guest Services Administrator, and intramural student staff.
• Oversee orientation and training for CMS Recreation staff.
• In coordination with CMS Human Resources, facilitate the hiring and onboarding of all Recreation staff.

Perform any other duties and/or jobs deemed necessary for the functioning and success of CMS Athletics, Physical Education, and Recreation.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A Bachelor's degree is required. A Master's Degree in a related field is preferred.

EXPERIENCE: 3-5 years of Recreation Management, Club Sports, and Intramural experience with increasing responsibility in Intramural programming and Staff Supervision. Experience working on a college campus with or reporting to an Athletic Department is preferred.

LICENSES: May be required to transport staff, game day officials, or complete other job-related work off campus. A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: The individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Appropriate certifications in First Aid, CPR, and AED.
• Follow all written and verbal, asking questions as needed for clarification of projects/tasks/duties/assignments
• Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, PowerPoint) and associated professional software such as EMS, Lenel, or Fusion. Demonstrate understanding of the use of technology/devices/equipment in assessing and improving facility operations systems and processes to achieve annual goals and maintain confidentiality.
• Handle all activities and often confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College's strategic vision and the division's/department's annual goals.
• Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.
• Effective, accurate, and clear communication with excellent verbal, written, interpersonal, reading, phone, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees.
• Collaborate effectively with employees, parents, students, alumni, volunteers, community partners, and stakeholders as needed.

OTHER

REQUIRED HOURS: The regular hours for this full-time position vary, with the flexibility to set work hours appropriate to the needs of the department. Holiday, weekend, and evening work hours will be required. Some travel may be required.

CLASSIFICATION AND STATUS: This is a full-time, 12-month year-round, exempt level, benefits-eligible position.

Supervisor – AB1825: Yes

Mandatory Reporter – CA Penal Code: Yes

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act:            Yes

PHYSICAL REQUIREMENTS: Heavy (up to 50 lbs.)

SUPERVISORY RESPONSIBILITY: Recreation Staff, student workers.

APPROXIMATE SALARY RANGE: The anticipated salary range is $68,640-75,000 per year. Salary will be commensurate with qualifications and experience.

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post­offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. 

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time, accordingly the College reviews job descriptions on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement expressed or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.

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