Job Description
Administrative Specialist II
University of Idaho
Appointment Information
Working Title: Administrative Specialist II
Division/College: 3994-COE College of Engineering
Department: 831-COE College of Engineering
Location: Moscow
FTE: 1
Advertising Pay Range: $18.79 per hour or higher commensurate with experience
Is this position contingent on work and/or funding: False
FLSA Status: Classified
Type of Appointment: Full Fiscal Year
Position Overview:
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:
- Compose, proofread, edit and distribute a variety of business documents and routine reports
- Maintain schedules and event calendars
- Coordinate logistics for regular travel and meetings
- Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
- Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
- Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
- Manage inventory
- Other duties as assigned
Required Experience:
- One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
- Using computer software and applications for word processing, spreadsheets, email and internet research
- Balancing a workload of assigned tasks to meet multiple deadlines
Required Education:
- High School Diploma or equivalent
Required Other:
none
Additional Preferred:
- Bachelor's Degree in business, finance or a related field
- Experience in providing excellent customer service
- Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
- Interpreting, applying, and explaining complex information such as regulations, policies or services
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
- Proclivity for identifying and implementing process efficiency improvements
- Ability to work effectively and cooperatively with multiple units and departments
- Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality
- Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
- Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
- Experience collecting and compiling data
Physical Requirements and Working Conditions:
none
Posting Information
Open Until Filled: True
Special Instructions to Applicants: Applications received by October 6, 2026 will receive first consideration.
Visa Sponsorship: No
Degree Requirement Timeline: Degree required at time of hire
To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-ii-moscow-idaho-united-states
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
je-344105ca68d94224acc6de14c06b0286
Application Details (to apply use the Apply Now button below.)
How to Apply: Please click the "Apply Now" button below or visit: https://uidaho.peopleadmin.com/
Jobs at the University of Idaho. When inquiring or applying for positions at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Idaho and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, job seekers can sign up at new job openings at the University of Idaho
Why U of I?
Are you brave and bold? Come be a part of the Vandal family!
Diversity
The University of Idaho is committed to promoting access and inclusion, which is supported by the Office of Equity and Diversity. A variety of programs, services and policies promote our diversity initiatives and contribute to a respectful, responsive environment that supports the entire university population.
Benefits
We offer a competitive benefits package that includes core benefits such as medical, dental, and vision, as well as retirement and other exciting supplemental benefits that enhance the employment experience and life at U of I.
Work/Life Balance
-
Employee Assistance Plan: Benefit Services offers a robust employee assistance program that is free and confidential. It provides eligible employees and their families with the opportunity to discuss personal problems with a professional counselor, receive unlimited telephone and Internet access to resource and referral information and obtain other self-help information.
-
Time Away from Work: The university offers a generous paid time off package for benefit-eligible employees, as well as 12 paid holidays a year.
-
Lactation Rooms: Designated locations across campus offer private rooms and resources for mothers to breastfeed or pump.
-
Campus Recreation: Student Recreation Center memberships are available to board-appointed U of I faculty, staff and their spouses. Employees must use payroll deduction for memberships.
-
Eligible employees can purchase wellness passes for the Student Recreation Center using payroll deduct.
-
Events: Check out what university events are being offered, including seminars, classes, arts/entertainment, and social gatherings.
-
Educational Resources: Benefit-eligible employees and their families can enroll in University of Idaho courses at discounted rates using the education benefit.
-
U of I Children's Center: University employees have access to a year-round, child-centered child care center, conveniently located on campus. Fees vary depending on age and schedule.
About the area
Located in the beautiful rolling hills of the Palouse, Moscow is a great place to live, work and play! In addition to housing our residential campus, this safe, close-knit community offers amazing restaurants, arts and entertainment, shopping, recreational activities, and breathtaking natural beauty.
Area Resources:
The University of Idaho also provides state-wide impact through other campus locations including:
If you have any questions about pursuing a career at U of I, contact employment@uidaho.edu or 208-885-3611.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at the University of Idaho. When inquiring or applying for jobs at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the University of Idaho and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, please sign up for new job openings at the University of Idaho.
