Job Description
JOB TITLE
Administrative Associate
LOCATION
Worcester
DEPARTMENT NAME
Chemistry & Biochemistry
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
Serves as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes.
JOB DESCRIPTION
Responsibilities:
• Serve as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.
• Perform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.
• Work closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.
• Maintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.
• Prepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.
• Coordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.
• Support the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.
• Maintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.
• Performs all other duties and responsibilities as assigned or directed by the supervisor
Requirements:
• High School diploma
• 3-5 years of experience
To Apply:
Please submit a resume and cover letter for consideration.
Compensation:
Hourly pay: $$21.25 - $23.50 per hour. Salary is based on related experience, expertise, and internal equity. WPI's benefits package includes a robust retirement match, wellness perks, tuition assistance and more!
FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.
To apply, visit: https://wpi.wd5.myworkdayjobs.com/en-US/WPI_External_Career_Site/job/Worcester/Administrative-Associate_R0003806
About WPI
Worcester Polytechnic Institute (WPI) is a vibrant community of extraordinary students, talented and dedicated staff, and world-renowned faculty. Along with its state-of-the-art research facilities, WPI, offers competitive and comprehensive benefits, including health insurance, life and long-term disability insurance, retirement savings plans, tuition assistance, flexible spending and health savings accounts, and a working environment that prioritizes mental health and well-being. It is a community committed to civility and respect—making inclusion and belonging a reality for everyone on its campus.
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A Distinctive Approach to STEM Education and Research
Worcester Polytechnic Institute (WPI), a global leader in project-based learning, is a distinctive, top-tier technological university founded in 1865 on the principle that students learn most effectively by applying the theory learned in the classroom to the practice of solving real-world problems. Today, WPI recognizes the essential nature of preparing and supporting future scientists, engineers, and business leaders in their journeys to become the empathetic, collaborative, and resourceful STEM professionals the world needs now.
WPI’s award-winning, pioneering project-based and globally engaged curriculum engages students in solving important scientific, technological, and societal problems throughout their education—on campus and at more than 50 project centers in the Americas, Africa, Asia-Pacific, and Europe. In both academics and research, undergraduate and graduate students pursue interdisciplinary collaboration with each other, with faculty across WPI’s four schools, and with public and private partners to develop broad-scope solutions to socially relevant problems.
More than 70 PhD, master's, bachelor’s, and certificate programs are offered both on campus and online, providing flexible options and opportunities for students to advance their careers and succeed in today’s—and tomorrow’s—world.
To see additional information about our job opening(s) or to apply, click on the “Apply Now” button at the bottom of our job posting(s).
When inquiring or applying for jobs at the Worcester Polytechnic Institute, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs, such as professor jobs, dean jobs, and other faculty jobs and higher ed jobs with the Worcester Polytechnic Institute and with other colleges and universities in the region on AcademicCareers.com
To receive email alerts when new jobs at the Worcester Polytechnic Institute are posted, sign up for new job openings at the Worcester Polytechnic Institute.
