Program Coordinator - Faculty Research Development, Strategic Research Initiatives

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $51,300/Annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 10/19/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required.
• Cover letter is required.
• Contact information for three professional references.  

Job Summary

The Program Coordinator for Faculty Research Development coordinates the day-to-day operation of programs or projects, and administrative functions, exercising independent judgment and decision-making authority as required.  This position ensures programs and departmental activities run efficiently, meet goals, and stays within budget while providing administrative, financial, and operational support staff and faculty.  This role serves as the liaison between teams and stakeholders, facilitates communication, and supports initiatives that contribute to the department's strategic objectives, success, and growth.  exercising independent judgment and authority as required. 

Core Responsibilities

1. Coordinates and manages assigned phases of programs, projects, and administrative operations, which may include budget decisions, program selection, staff supervision, future planning, and innovation, to ensure effective resource utilization and the achievement of departmental goals.
2. Proposes, evaluates, and coordinates the implementation of programs, departmental projects, and initiatives by tracking timelines, monitoring progress, and ensuring deliverables align with strategic objectives.

3. Plans, schedules, and coordinates activities for assigned programs and projects, managing calendars, meetings, and logistical arrangements to ensure the seamless coordination of appointments, communications, and program operations.

4. Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.

5. Serves as a primary liaison for assigned programs by coordinating information flow, overseeing marketing and communication efforts, disseminating updates, and fostering effective communication among stakeholders.
6. Analyzes and evaluates program and departmental operations, identifying opportunities for improvement and recommending enhancements that promote operational efficiency, effectiveness, and continued alignment with the department's mission and goals.
7. Maintains tracking and reporting systems to monitor program/participant progress and results.

8. Supports budget development and financial administration by compiling and analyzing data, maintaining financial records, preparing reports, monitoring budget-related activities, and providing timely progress and status reports to program sponsors and other university personnel.

9. Prepares and maintains program reports, supports the development of internal controls, and provides administrative and operational support by creating, reviewing, and proofreading correspondence, presentations, reports, and other program-related documentation.
10. Interacts with university departments, special groups, and external agencies to coordinate 
11. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training, or Apprenticeship in a related field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Bachelor's degree.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi-Tasking
• Microsoft Office Suite
• Organizational Skills
• Data Management 
• Work Independently

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.