Administrative Assistant III

Administrative Assistant III

Primary Purpose:
The Administrative Assistant III is responsible for providing direct support and specialized services to the Dean's office, including assisting with managing accreditation and assessment processes; assisting with hiring of faculty; supporting faculty with scholarship awards and student evaluations; assisting with events planning, etc.

Essential Functions:

• Assisting with faculty and student hiring, including assisting with updating job descriptions and posting positions, drafting appointment letters, graduate assistantship job ads, student worker job postings, assisting with the completion of backend hiring processes.
• Assisting with timesheet review for part-time faculty, as Benerd College employs many part-time faculty.
• Preparing vouchers for Payroll.
• Working with CPCE staff on the reconciling of daily cashiering sessions and periodically scanning checks to the bank.
• Helping to manage accreditation and assessment processes.
• Assisting with invoice preparation and/or review.
• Assisting with the management of agreements, MOU's, contracts, etc.
• Assisting with the management of office supplies, purchasing, and building maintenance.
• Assisting with requisitions and purchase orders; and processing or reviewing transactions in Chrome River.
• Assisting with reconciliations to Banner.
• Assisting Budget Director with budget analysis and projections.
• Serving as fixed asset custodian.
• Working with the office of Financial Aid and Benerd College faculty to track and award student scholarships.
• Assisting with event planning.
• Other duties as assigned.
  
  

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates-helping you save time and money on your commute.

Minimum Qualifications:

• Two years (2) of post high school education with a minimum of 24 units of completed coursework.
• Three (3) years of experience providing high-level, professional administrative support.
• Extensive experience using Excel, Word, SharePoint, and Outlook or other email/calendaring program.

Preferred Qualifications:

• Bachelor's Degree.
• Excellent attention to detail and very strong proofreading skills.
• Demonstrated customer service skills, in providing warmth, empathy, and responsiveness.
• Demonstrated experience working to improve processes to help serve students and faculty more effectively.
• Intermediate to advanced technical skills to manage electronic records, learn various university systems, and engage in extensive use of MS Office.
• Strong problem-solving skills.
• Strong written and oral communication skills.
• Experience with Banner, Argos, OnBase, Salesforce, and other university systems, processes, and policies.
• Experience in higher education.
• Ability to coordinate a variety of activities, correctly interpret directions, and work well under tight deadlines is crucial.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.

Hiring Range: $20.16 - $26.70 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.



To apply, visit https://pacific.peopleadmin.com/postings/32819









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