Job Description
Executive Assistant III
Posting Number: SP005466P
Division/College: Information Technology Services
Department: OIT VP Office
Location: Moscow
Posting Context Statement:
Position Overview:
- Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
- Coordinate complex travel, meeting and event arrangements
- Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
- Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
- Advise on agendas and meeting strategy, goals and outcomes
- Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
- Advise on and help coordinate the strategic planning process
- Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
- Represent the unit on university-wide committees as appropriate
- Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
- Develop draft communications such as talking points, speech scripts and responses to correspondence
- Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
- Other duties as assigned
Required Experience:
- Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator
Required Education:
- High School Diploma or equivalent
Required Other:
- None
Additional Preferred:
- Associate's or bachelor's degree
- Working in higher education
- Supporting project teams
- Providing support to committees and/or boards
- Working in an environment that requires adherence to strict confidentiality standards
- Using computer information systems that manage an organization's finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI
Physical Requirements & Working Conditions:
- None
Degree Requirement:
N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.
Type of Appointment: Fiscal Year
FTE:
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 09/24/2026
Closing Date: 10/08/2026
Open Until Filled: No
Special Instructions to Applicants:
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:
To apply, visit https://uidaho.peopleadmin.com/postings/52881
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Application Details (to apply use the Apply Now button below.)
How to Apply: Please click the "Apply Now" button below or visit: https://uidaho.peopleadmin.com/
Jobs at the University of Idaho. When inquiring or applying for positions at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Idaho and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, job seekers can sign up at new job openings at the University of Idaho
Why U of I?
Are you brave and bold? Come be a part of the Vandal family!
Diversity
The University of Idaho is committed to promoting access and inclusion, which is supported by the Office of Equity and Diversity. A variety of programs, services and policies promote our diversity initiatives and contribute to a respectful, responsive environment that supports the entire university population.
Benefits
We offer a competitive benefits package that includes core benefits such as medical, dental, and vision, as well as retirement and other exciting supplemental benefits that enhance the employment experience and life at U of I.
Work/Life Balance
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Employee Assistance Plan: Benefit Services offers a robust employee assistance program that is free and confidential. It provides eligible employees and their families with the opportunity to discuss personal problems with a professional counselor, receive unlimited telephone and Internet access to resource and referral information and obtain other self-help information.
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Time Away from Work: The university offers a generous paid time off package for benefit-eligible employees, as well as 12 paid holidays a year.
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Lactation Rooms: Designated locations across campus offer private rooms and resources for mothers to breastfeed or pump.
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Campus Recreation: Student Recreation Center memberships are available to board-appointed U of I faculty, staff and their spouses. Employees must use payroll deduction for memberships.
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Eligible employees can purchase wellness passes for the Student Recreation Center using payroll deduct.
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Events: Check out what university events are being offered, including seminars, classes, arts/entertainment, and social gatherings.
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Educational Resources: Benefit-eligible employees and their families can enroll in University of Idaho courses at discounted rates using the education benefit.
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U of I Children's Center: University employees have access to a year-round, child-centered child care center, conveniently located on campus. Fees vary depending on age and schedule.
About the area
Located in the beautiful rolling hills of the Palouse, Moscow is a great place to live, work and play! In addition to housing our residential campus, this safe, close-knit community offers amazing restaurants, arts and entertainment, shopping, recreational activities, and breathtaking natural beauty.
Area Resources:
The University of Idaho also provides state-wide impact through other campus locations including:
If you have any questions about pursuing a career at U of I, contact employment@uidaho.edu or 208-885-3611.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at the University of Idaho. When inquiring or applying for jobs at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the University of Idaho and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, please sign up for new job openings at the University of Idaho.
