Procurement Comp&Audit Spec

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.  Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University 

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

The Supply Management Division goals are to provide a comprehensive, fully integrated supply management program that provides quality, cost effective and timely services through a well-trained, professional staff and technical resources, to meet current and future needs of Augusta University.

This position is responsible for compliance with all statutes, regulations, board policies and procedures pertaining to this area. The work requires knowledge of the legislation, regulations, methods used in purchasing, business and industry practices, sources of supply, cost factors, price analysis, and negotiation skills. This position will provide audit support to the Purchasing & Contract Management Department, serve as back-up to the Purchasing Card (P-Card) Administrator in maintaining Bank of America Works Application, and enters requisitions for the department.

The responsibilities include, but are not limited to:

Assist with conducting desktop and departmental P-card audit 

Assist with conducting desktop and departmental P-Card audits; cross- reference P-Card bank, vendor and card holder information (receipts) to thoroughly audit card transactions; compile information for reports and analysis relating to card transactions, generate final findings/audit reports

PCard Policies, Laws and Procedures

Assist with interpreting, implementing and communicating laws, policies and procedures as they apply to the P-Card Program; follow up on noncompliance areas, e.g. improper purchases, poor record keeping, etc. and ensure departments understand and correct problem areas

Health eShop

Ensure that end users are utilizing Health eShop as the primary purchasing tool for all vendors within the system and, in tandem with PCard Administrator, audit P-Card usage for all Health eShop vendors to ensure that proper channels were followed when utilizing the P-card; gather receipts, approval and purchasing information from P-Card users to make sure that procedures are being followed; assist Sourcing Analyst with Audits for Health eShop requisitions to make sure that items being purchased through the system are not abusive to State funding

Serve as Back-Up PCard Administrator

Contact end-users and coordinate distribution of P-Cards; add/update PCard numbers in Works Application per requests of end-users; adjust dollar limits on cards when requested by Card Approvers or Purchasing Specialist (P-Card Admin); delete users from system upon termination notice and deactivate card in system; sort and mail monthly P- Card invoices to end-using departments; monthly training for end-users on PCard Works & P-Card Utilization

Other duties

All other tasks/duties as assigned.

Educational Requirements

Bachelor's degree from an accredited college or university with a minimum of two years' experience in accounting/auditing/supply chain management processes OR Associates Degree with five years' of experience in accounting/auditing/supply chain processes OR High School Diploma, GED or equivalent from a recognized State or Federal accrediting organization, with eight years' experience in accounting/auditing/supply chain processes. Certification as a GCPCA is expected within one year of accepting position.

Additional Preferred Experience

Master's degree from an accredited college or university in accounting, auditing, supply chain or related field.

ABILITIES

Excellent verbal/written communication, interpersonal, analytical, and customer service skills

Proficient in Microsoft Word, Excel, Outlook, and other computer software/databases

Advanced skills in query generation; Bank of America Works Application; PeopleSoft Financials/Purchasing System

Knowledge of Augusta University and BOR Purchasing/P-Card policies, procedures, and state guidelines/laws

Knowledge of best procurement practices

Ability to stay organized with strong attention to detail; work independently; exercise sound judgment

Ability to interact in an educational and cultural environment with a high degree of professionalism and integrity; maintain a positive attitude

Ability to maintain confidentiality

Shift: Days/M-F

Pay Band: 7 

Salary: Minimum $20.29/hour - $25.34/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 9/24/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365