Administrative Assistant 1

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.  Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Academic Advisement is where undergraduates begin.  Our centralized advisement services are designed to provide comprehensive support as students navigate their way into their respective major programs. Our team of Undergraduate Academic Advisors are well-versed in the undergraduate programs and core curriculum, assisting students in developing academic plans, selecting courses, recommending actions, and connecting them with campus resources as needed.

We work closely with academic programs and support services to help students identify and confirm their academic career paths. Our professional advisors offer ongoing support through various means including outreach services, personal phone calls, targeted emails, and electronic messages.

We have two convenient locations, on the second floor of University Hall (262) on the Summerville campus and the Health Sciences Campus. We are open weekdays from 8:00 a.m. to 5:00 p.m. We offer walk-in hours for quick consultations. Our most up-to-date walk-in hours can be found via the Academic Advisement Center Staff webpage. Advising appointments are required for next term advisement to ensure both the advisor and student are prepared for a productive session. Up-to-date information can be found on the Academic Advisement website.

This position is responsible for handling a variety of administrative duties requiring the use of independent analysis, critical thinking and a detailed knowledge of institutional and undergraduate academic procedures, and business processes related to the work involved. This position serves as the central point of contact for new, transferring, and dual enrolled undergraduate students and parents seeking Information and direction from the Academic Advising Unit.

The duties include, but are not limited to:

UNIT ADMINISTRATIVE RESPONSIBILITIES:

Provide administrative support to the Director. 

Create reports and gather required information as requested by the Director. 

Maintain unit standard operating procedures. 

Manage department computer and telecom services and inventory tracking of computers and refresh process. 

Prepare department work orders and requests for moving and annual surplus of inventory items. 

Manage access and organization for BOX storage of department documentation. 

Develop publications to support department activities, including newsletters, brochures, and posters. 

FINANCIAL RESPONSIBILITIES:

Reconcile department budget monthly, including purchasing, entering, and reconciling requisitions and IDRs. 

Manage department procurement P-Card activities, including purchasing, entering/allocating, and reconciling with approvers. 

Monitor personnel funding lines. 

Prepare and submit travel requisitions, conference registrations, and annual membership dues. 

Forecast budget in preparation for the next fiscal year. 

STAFF RESPONSIBILITIES:

Coordinate new staff onboarding activities, including access to technology platforms, equipment, and administrative resources. 

Review and approve weekly time for non-exempt and student staff. 

Maintain unit calendar and support documentation to track staff absences, back-up responsibilities, early departures, telework, and flextime. 

Secure technical resources to support staff telework activities. 

ADVISING-SPECIFIC RESPONSIBILITIES:

Serve as the central point of contact for faculty, staff, students, parents, and other units seeking information and direction from the Academic Advising Unit. 

Assist students with general registration and add/drop course issues. 

Provide administrative support for special events, such as Major Fest. 

Perform other duties as assigned.

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions, 

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and  six years of progressively responsible experience in administrative support positions.

Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.

ABILITIES
-Knowledge of AU financial/accounting system processes
-Knowledge of P-Card policies and procedures
-Knowledge of Employee Time and Attendance policies and procedures
-Ability to maintain confidentiality and work Independently in a team environment
-Excellent interpersonal, written and verbal communication skills
-Proficient In Microsoft Office and other computer software/databases
-Detail-oriented with strong organizational, prioritization and multitasking skills

Shift: Days; M-F (Work outside of normal business hours may be required)

Pay Band: B2

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365