Administrative Assistant - Management

Administrative Assistant - Management

Position Summary

The Administrative Assistant will support the chair, faculty, and students of the Department of Management in the Harrison College of Business and Computing.  Examples of support include managing budget accounts, maintaining electronic files, scheduling meetings, assisting with travel arrangements, and organizing events.

Primary Responsibilities

• Provides full administrative support to the Department Chair
• Greet visitors, answer phone lines, schedule campus visits, and provide quality customer service to constituencies
• Provide full administrative support to the department and faculty
• Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
• Process purchase requisitions and invoice payments
• Enter detailed class information and instructor information into Banner for each term
• Contact publishers for textbook desk copies, process textbook requests from faculty
• Maintain department waiting lists for classes, run prerequisite checks for classes
• Complete bookkeeping requirements related to faculty/staff/student professional development and travel
• Help organize, attend, and take minutes at all department meetings
• Maintain various department mailing lists
• Maintain all department inventory (hardware, software, and supplies)
• Compose and produce letters, memos, and reports
• Maintain and organize department and student files, both paper and electronic
• Schedule appointments, meetings, make reservations, and travel arrangements
• Correspond with current and prospective students
• Help maintain the department's web page and social media presence
• Supervise and manage student workers; organize the flow of work through the office

Required Qualifications

• Proficiency in Microsoft Word and Excel, MOS certification is a plus
• Demonstrated complete administrative skills, including excellent interpersonal, verbal, and written communication skills
• Demonstrated ability to create and maintain a professional office setting
• Excellent organizational and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision and exercise initiative
• Demonstrated ability to learn different and new technologies
• Demonstrated ability to handle situations with sensitivity, tact, and in a confidential manner
• Ability to work in a team environment
• Previous work experience that indicates a high degree of accuracy and attention to detail
• Knowledge of budget management and financial reporting
• Demonstrated experience and understanding of customer service

Required Information & Deadline

Application Deadline: To ensure full consideration, application materials must be received by September 23, 2026. The position is available immediately and will remain open until filled.

To Apply: Complete the online application by clicking on the APPLY button. You must submit the following for your application materials to be complete.

• Letter of interest addressing all position qualifications
• Current resume
• Names and contact information of three professional references may be asked for later

Additional Information

About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society. 

How to Apply: Please click the "Apply Now" button below.

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