Job Description
Administrative Assistant III
Posting Number: S01825
Campus: Western University Campus-Pomona, CA
Department: 1406-Specialty Clinical Sciences
Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.
Expected Pay Scale
Minimum: $24.36 Hourly
Maximum $26.45 Hourly
Job Summary
Knowledge, Skills and Abilities
- Excellent computer skills necessary to set up and maintain filing and data systems. Must be able to format documents in Word, Excel, Power Point, and Access with little to no supervision or assistance. Ability to upload and post PDF files.
- Excellent verbal and written communication skills are required. Must be able to effectively interact with administration, faculty, staff, students, and other contacts.
- Typing speed of at least 50 wpm and must be able to take dictation from a recorder.
- Demonstrate a commitment to working for an organization that values and promotes humanism.
Required Qualifications
- AA degree and/or combined experience/education as substitute for minimum education.
Experience:
- Minimum of 2-3 years of administrative experience with increasing administrative responsibilities.
Preferred Qualifications
- Bachelor's degree.
Experience:
- 4 years of experience as an Administrative Assistant/Associate or Executive Assistant.
Posting Date: 09/09/2026
Closing Date: 09/09/2027
Essential Job Duties
- Provides administrative support to the Clinical Sciences Faculty and Chair by scheduling meetings and department events, preparing memos and letters of recommendation, recording minutes, occasional correspondence and related general office duties as necessary.
- Assists with budget process, prepares payment requisitions and travel reports.
- Responsible for the management of all purchasing and payment processes, including employee reimbursements related to the department.
- Tracks and maintains real time record of all expenditures, using BanWeb/Banner as comparison and reconciliation tools.
- Provides support to the faculty by uploading lecture materials and exams.
- Assists the Course Directors in the Department of Clinical Sciences by scheduling meetings, arranging and editing the course schedule, making arrangements for visiting faculty and guest lecturers, sending various emails with the planning of the course and updates to faculty.
- Orders departmental office supplies, materials for meetings, and special events.
- Attends and participates in WesternU, COMP and department events/activities as directed.
To apply, visit https://jobs.westernu.edu/postings/37431
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Application Details (to apply use the Apply Now button below.)
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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at the Western University of Health Sciences and at other institutions of higher education in the region on www.AcademicCareers.com
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Western University of Health Sciences, located in Pomona, CA and Lebanon, OR, is an independent nonprofit health professions university, conferring degrees in dental medicine, health sciences, medical sciences, nursing, optometry, osteopathic medicine, pharmacy, physical therapy, physician assistant studies, podiatric medicine and veterinary medicine. WesternU is home to WesternU Health, where the best in collaborative health care services is offered and WesternU Pet Health, where we enhance and prolong the loving relationship between families and their pets.
For over 45 years, WesternU has prepared health care professionals for long-term career success. Our educational approach is centered around humanistic values, so that our graduates treat every patient as the unique individual they are. WesternU also is one of the largest graduate schools for the health sciences in California and our Alumni rank among the top leaders in health care and medicine throughout the country and the world.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at Western University of Health Sciences. When inquiring or applying for jobs at Western University of Health Sciences, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with Western University of Health Sciences and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at Western University of Health Sciences are posted, please sign up for new job openings at Western University of Health Sciences.
