Administrative Assistant 2 - Sacramento, CA, Job ID 88558

Administrative Assistant 2 – Sacramento, CA, Job ID 88558

University of California Agriculture and Natural Resources

Job Description

The main focus of the position is to provide administrative support to the Capitol Corridor Multi-County Partnership (Sacramento, Yolo, Solano). Administrative services are provided by a centralized support staff unit. Services provided include receiving and processing information, creating spreadsheets, compiling and manipulating data, creating and compiling reports and handouts, creating correspondence, formatting newsletters and reports, coordinating work flow, and working with clientele. This position will also handle website and media support, answer general phone lines and emails, and provide general program assistance. The main work location will be the Cooperative Extension office in Sacramento, but it may be required to work/travel to the Solano or Yolo county offices for occasional administrative coverage as needed.

This position is a career appointment that is 100% fixed.

Pay Scale: $26.72/hour to $31.74/hour

Job Posting Close Date: This job is open until filled. The first application review date will be 9/18/2026.

Key Responsibilities:

65%

Administration and Support:

Provide support for program activities by using computer to assist with workload of advisors and/or program staff; provide overall program support using copier for program materials, correspondence via email and telephone calls.

Arranges meetings with internal staff and external groups. Performs meeting arrangements including facilities, audio/visual equipment services and catering services. Compiles appropriate records, e.g. receipts, contracts, set-up and process online credit card registrations, statements for payment, and reimbursement. Assists in processing professional continuing education units and educational materials, printed materials, research papers and agendas.

Establish in-house procedures and guidelines.

Assist in the preparation of materials for trainings, workshops, and events.

Prepare travel, purchase orders, check requests, deposits, donations, correspondence, newsletters, forms, reports, tables, and other documents using word processing, spreadsheet, and graphics software from draft through final versions. Review and edit documents for grammar, punctuation and spelling, enhance and maintain web pages, determine and ensure documents are in appropriate format in accordance with department style manual.

Provide general program support to staff.

10%

Website Media:

Develop and maintain website for the Capitol Corridor Multi-County Partnership and programs. Working with staff, develop and disseminate press releases to support program outreach and delivery.

10%

Provide General Administrative Duties:

Answer general phone lines, route callers to appropriate parties, provide general program and procedural information. Problem-solve clientele issues before forwarding to program staff.

10%

Staff Personnel Support:

Assist with personnel activities including preparation of related correspondence and forms as needed.

5%

Database Management:

Maintain a variety of databases.

Requirements:

• High school diploma or equivalent experience.
• Thorough knowledge of Microsoft Office, knowledge of modern office equipment (phone systems, laptops, sound equipment, etc.), modern office practices and procedures. Knowledge of style/format of business correspondence, punctuation, and general English usage. Compose correspondence independently.
• Ability to organize work effectively to meet critical administrative deadlines and determine office priorities. Manage routine projects without constant supervision. Ability to work cooperatively with co-workers and community partners; reliable, efficient and honest.
• Work in a regular office environment. Have word processing skills; database skills, ability to maintain database; and general office experience. Competency and practical experience in basic computer issues and desktop publishing.
• Skills to organize work effectively, to achieve timely progress on multiple simultaneous projects, distribute effort appropriately among the projects, meet deadlines and maintain a high level of productivity.
• Writing, editing and proofreading skills to prepare a variety of correspondence, reports and written procedures.
  
  

Preferred Skills:

• Experience developing and maintaining websites.
  
  

Special Conditions of Employment:

• Overtime and occasional weekend work as needed, usually on short notice to meet operational needs may be requested.
• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
  
  

1. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
   
   

• UC Sexual Violence and Sexual Harassment Policy
  
  
  • UC Anti-Discrimination Policy
    
    
    • Abusive Conduct in the Workplace
      
      

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=88558&PostingSeq=1&SiteId=17&languageCd=ENG&FOCUS=Applicant









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