Gift Administration Analyst - Davis, CA, Job ID 87999

Gift Administration Analyst – Davis, CA, Job ID 87999

University of California Agriculture and Natural Resources

Job Description

The Gift Administration Analyst serves as a financial operations professional within the UC Agriculture and Natural Resources (UC ANR) Development Services Gift Administration team. Under general supervision, this position performs a full range of gift administration and financial processing responsibilities related to the intake, review, reconciliation, compliance verification, and recording of philanthropic contributions supporting UC ANR programs and initiatives.

Applies financial services concepts, organizational policies, and gift administration procedures to resolve a wide range of gift processing and donor record issues. Ensures accurate and compliant processing of moderately complex gift transactions while maintaining audit-ready records and supporting internal controls.

Works collaboratively with Development Services, Financial Services, county-based Cooperative Extension offices, statewide programs, and research and extension centers to support timely gift processing, donor intent compliance, reconciliation activities, and operational consistency.

This position is a career appointment that is 100% fixed. Two positions are available.

The home department is the Development Services Office. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale: $34.65/hour to $40.60/hour

Job Posting Close Date: This job is open until filled. The first application review date will be 8/20/2026.

Key Responsibilities:

50%

Gift Processing & Financial Operations

• Process and review philanthropic gift transactions and related financial documentation in accordance with University policy, donor intent, and established procedures.
  
  
• Process a variety of philanthropic contributions, including checks, EFTs, wires, stock gifts, online donations, and donor-advised fund distributions.
  
  
• Review gift documentation for completeness, accuracy, compliance, and appropriate fund allocation.
  
  
• Maintain accurate and auditable records within Raiser's Edge NXT, Aggie Enterprise, and related financial systems.
  
  
• Participate in reconciliation activities involving gift batches, financial records, and fund allocations.
  
  
• Ensure internal controls and confidentiality standards are maintained to protect donor and University information.
  
  
• Assist in identifying operational or transactional issues impacting gift processing workflows.
  
  

25%

Operational Coordination & Customer Support

• Coordinate with county offices, statewide programs, Development Services, UC ANR Treasury, and other internal stakeholders to resolve gift processing and documentation issues.
  
  
• Apply gift administration procedures and provide guidance regarding required gift documentation and processing requirements.
  
  
• Support new gift fund setup requests and related documentation processes.
  
  
• Assist with workflow tracking for incomplete or pending gift transactions.
  
  

15%

Reporting, Reconciliation & Compliance Support

• Generate reports, queries, and data summaries to support reconciliation, audit preparation, compliance monitoring, and operational reporting.
  
  
• Participate in audits and reconciliation reviews of gift processing records and financial transactions.
  
  
• Assist in monitoring compliance with University policies, IRS regulations, internal controls, and gift acceptance requirements.
  
  
• Support month-end and year-end reconciliation processes in coordination with UC ANR Treasury and Gift Administration leadership.
  
  

10%

Process Improvement and Team Collaboration

• Contribute to the development and documentation of standard operating procedures and workflow improvements related to gift administration operations.
  
  
• Recommend process improvements to enhance operational efficiency, accuracy, and compliance.
  
  
• Participate in system updates, testing activities, operational training, and team process improvement initiatives.
  
  
• May provide guidance or training support to temporary staff, student assistants, or new team members.
  
  

Requirements:

• Bachelor's degree in accounting, business administration, finance, nonprofit administration, or related area and/or equivalent combination of education and experience.
  
  
• Experience in gift administration, financial operations, advancement services, accounting, or related financial services environment.
  
  
• Thorough knowledge of financial recordkeeping, reconciliation practices, and operational procedures.
  
  
• Experience working with financial systems, donor databases, or CRM platforms, preferably Raiser's Edge NXT and/or enterprise financial systems.
  
  
• Strong analytical, organizational, and problem-solving skills.
  
  
• Demonstrated ability to manage multiple priorities and maintain accuracy in a high-volume environment.
  
  
• Strong written and verbal communication skills and attention to detail.
  
  
• Proficiency in Microsoft Office Suite, spreadsheet/database software, and document management systems.
  
  

Preferred Skills:

• Experience in higher education, nonprofit advancement, or donor-funded environments.
  
  
• Familiarity with University of California gift acceptance and financial policies.
  
  
• Experience supporting reconciliation, audit, or compliance activities.
  
  
• Knowledge of donor stewardship practices and gift fund management.
  
  
• Experience documenting procedures or supporting operational process improvements.
  
  

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
  
  

1. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
   
   

• UC Sexual Violence and Sexual Harassment Policy
  
  
  • UC Anti-Discrimination Policy
    
    
    • Abusive Conduct in the Workplace
      
      

To apply, please visit: https://careerspub.universityofcalifornia.edu/psc/ucanr/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=87999&PostingSeq=1&SiteId=17&languageCd=ENG&FOCUS=Applicant









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