Job Description
SOMA - Clinical Site Operations Specialist
Job Type
Full-time
Description
A.T. Still University School of Osteopathic Medicine in Arizona seeks a full-time non exempt Clinical Site Operations Specialist works closely with the Director of Operations to ensure the seamless management, execution, and tracking of all contracts, invoices, and financial transactions tied to ATSU-SOMA classroom and clinical training sites. This role plays a critical operational part in centralizing clinical rotation payments, managing day-to-day administrative requests, and maintaining fiscal responsibility across the department.
Key Responsibilities
- Clinical Rotation Payment Centralization & Processing
- Design, implement, and maintain centralized workflows for clinical rotation payments across all sites.
- Partner directly with Regional Directors of Medical Education (RDMEs) and Regional Education Coordinators (RECs) to ensure accurate and timely payments.
- Verify invoice allocations, ensuring proper object codes are applied before submitting for final approvals and Accounts Payable processing.
- Track rotation-related expenses, generate regular financial reports, and present data to the Director of Operations and the Dean.
- Collaborate with the Office of Financial Aid to process student core clinical rotation expenses.
- Business Operations & Financial Support
- Provide back-up support for Business Operations Specialists, handling daily invoice processing, check requests, and purchasing via Unimarket.
- Monitor and process expense approvals, travel requests, and purchase orders across Unimarket, Chrome River, and the SOMA Operations queue.
- Maintain and update the operational budget tracking report for purchases, check requests, and travel reimbursements.
- Order materials, supplies, and equipment as requested by leadership.
- Operational & Administrative Support
- Provide day-to-day administrative support to students, faculty, and staff in alignment with ATSU-SOMA's mission and vision.
- Cross-train on SOMA Operations team tasks to ensure seamless coverage during staff absences.
- Assist with execution and logistics for major annual in-person events (e.g., Commencement, Orientation, White Coat Ceremony, Awards Ceremony).
- Maintain strict confidentiality regarding all university business, student, and faculty records.
Qualifications & Requirements
- Education & Experience: Two-year college certificate (Associate degree) or equivalent in Accounting, Business, Finance, or a related field; or equivalent job experience in purchasing, accounting, or business operations (Associate degree or some college preferred, but comparable work experience will be considered).
- Technical Skills: Advanced proficiency in Microsoft Office Suite, specifically MS Word and MS Excel. Familiarity with electronic procurement and expense platforms (e.g., Unimarket, Chrome River) is highly preferred.
- Core Competencies: Proven experience in financial tracking, invoice processing, and budget monitoring, with sound independent judgment to plan and prioritize a diversified workload.
- Collaboration & Compliance: Strong communication skills to interact with senior management, accounting, and regional leads. Attendance required for staff meetings, university trainings, and annual employee evaluations.
Description $24.00 - $29.00 per hour aligned with experience
To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/4397908
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Jobs at A.T. Still University. When inquiring or applying for positions at A.T. Still University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at A.T. Still University and at other institutions of higher education in the region on www.AcademicCareers.com
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A.T. Still University (ATSU) of Health Sciences is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still, DO. As a leading health sciences university, ATSU is comprised of three campuses (Mesa, Arizona; Santa Maria, California; and Kirksville, Missouri) on more than 200 acres with seven prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,900 students from 20 countries.
ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.
ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.
Jobs at A.T. Still University. When inquiring or applying for positions at A.T. Still University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at A.T. Still University and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at A.T. Still University are posted, please sign up at new job openings at A.T. Still University.
