Administrative Manager, School of Architecture & Planning

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $58,900 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 8/24/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

•    Resume is required.
•    Cover Letter outlining experience and interest in the position and related Architecture and Planning fields is required.

Job Summary

The Administrative Manager leads a complex administrative function of the School of Architecture and Planning.

Core Responsibilities

1. Responsible for the management of personnel, facilities and administrative matters and assisting executive level staff with administrative management of multiple reporting areas.

2. Plans, develops, organizes, evaluates, and manages administrative operations to ensure proper processing of documents and to maintain compliance with University, federal, state, and local government policies and procedures.

3. Prepares documents and reports as per university guidelines; reviewing and approving documents or other processes as needed.

4. Supervises the processing and maintenance of all administrative records; preparing reports; and serving as the representative/liaison for administrative matters.

5. Maintains administrative records; maintains technical set of documents and policies and procedures; provides analysis and interpretation internal processes and makes recommendations to improve efficiency and effectiveness.

6. Develops and implements policies and procedures related to administrative management or special projects.

7. Provides direction and training to staff members and subcontracted parties and performs project management duties associated with normal and special projects.

8. Manages and maintains records for inventory and facilities.

9. Coordinates and manages key projects.

10. Assists in administrative forecasting for grant proposals.

11. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.

12. Performs work tasks in a safe manner and in accordance with work instructions.

13. Proactively makes recommendations to improve safety. 

14. Performs other duties as assigned.

Required Qualifications

• High School Diploma.

• Seven (7) years of related work experience.

• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Bachelor's degree from an accredited institution.

Knowledge, Skills, and Abilities

• Word Processing
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer Service Management
• Content Design & Development
• Database Management
• Business Process Improvement
• Active Listening

Working Conditions

• Office Environment. Workdays, areas, and work hours may vary based on the needs of the department. Ability to travel to and from meetings, training sessions or other business-related events.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.