Operations Manager - Office of Research and Innovation

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 08/11/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.
• Contact information for three professional references.

Job Summary

The Operations Manager provides support to Chief of Staff's effort to manage executive priorities, drive strategic initiatives, and optimize information flow by overseeing daily workflows, meeting administration, event planning and management in order to effectively execute projects, operations, and compliance functions. This role ensures that operational controls, administrative, and compliance reporting procedures are in place.    

Core Responsibilities

1. Supports the Chief of Staff in achieving its overarching vision and mission.
2. Works with leadership to establish policies that support the Chief of Staff business strategies, plans, and comprehensive goals for performance and growth.
3. Coordinates federal contracts and other government and industry agreements, ensuring financial and legal compliance.
4. Oversees daily operations and provides indirect management of staff in operational and project management and other related roles and fills any operational gaps and works to minimize interruptions.
5. Manages relationships with partners and vendors to include facilitation of membership agreements, subcontracts and services agreements.
6. Provides project management support for events and workforce development activities.
7. Manages and organizes meetings, events, and board meetings with the highest quality planning and execution and supports the day-to-day operations of the Chief of Staff responsibilities.
8. Manages, plans, schedules, and coordinates detailed phases of administrative matters in support of the Chief of Staff responsibilities.
9. Monitors training compliance, tracks required training completion, and conducts follow-up with staff offices to ensure all mandatory training and compliance requirements are met. Serves as proxy or stand-in for Chief of Staff in relevant meetings and events when needed.
10. Coordinates and manages community event sponsorship activities, including receiving and reviewing sponsorship requests, tracking approvals, coordinating logistics, maintaining program records, and ensuring compliance with institutional policies and budgetary requirements.
11. Participates in operational and financial activities, as required by federal and state requirements.
12. Performs other duties as assigned.

Required Qualifications

• Bachelor's Degree in a related field.
• Five (5) years of related work experience. 
• Education may be substituted for experience on one for one basis.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, and Abilities

• Written and very strong verbal communications skills
• Collaborative, organizational, and problem-solving skills
• Competency in strategic planning and business development
• Decision-making and problem solving
• Organizational and leadership abilities
• Interpersonal and public speaking skills
• Leadership skills to encourage and ensure that all work is completed by staff
• Ability to establish and maintain effective working relationships
• Fluent in project operational materials
• Reliable execution of projects and deadline driven

Working Conditions

• Office Environment. Ability to travel to and from meetings, training sessions or other business-related events.  After hours and weekend work is required on an occasional basis. Occasionally after hours and weekend work or overtime may be required.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.