Buyer II, Fiscal Affairs

Buyer II, Fiscal Affairs Location: Danvers, MA Category: Clerical/Office Support Job Type: Full-time Posted On: Fri Jul 10 2026 Job Description:
Buyer II, Fiscal Affairs

Grade 17, AFSCME Unit position, 37.5 hours/week

Campus Location: Danvers Campus / Hybrid

Work Schedule: Flexible within 8:00 am - 5:00 pm, Monday - Friday (in person 3 days per week)

SALARY: $2,405.69 biweekly, ($62,547.94 per year) with fringe benefits. An appointment made from outside the bargaining unit (AFSCME) must start at this salary, step #1 of the range or as adjusted in accordance with the AFSCME collective bargaining agreement. Full time benefited employees at North Shore Community College are eligible for a comprehensive benefits package offered through the Commonwealth of Massachusetts. Click HERE for a highlight of these benefits.

At this time, the College is not providing sponsorships for Visas.

GENERAL STATEMENT OF DUTIES:

As the primary point of contact for procurement activities across the College, the Buyer II reviews and processes purchase orders for services, supplies, and equipment in compliance with Massachusetts procurement requirements and institutional policies. This role manages vendor setup, contract routing, and procurement documentation while providing guidance to department personnel on contracted suppliers and purchasing procedures. Reporting to the Assistant Comptroller, the Buyer II collaborates closely with Accounts Payable and Budget personnel to monitor encumbrances, coordinate vendor payment activities, and support procurement initiatives that improve efficiencies and identify cost savings.

As a member of the Fiscal department, you will join a close-knit, supportive team that values innovation, professional development, and superior customer service. We are looking for an analytical professional who enjoys working in a culturally diverse and inclusive environment.

ESSENTIAL FUNCTIONS:
Core Purchasing & Compliance

• Serve as the primary point of contact for college-wide procurement of goods and services.
• Actively research products and suppliers and solicit vendors for best pricing/quality and timely delivery of goods and services on behalf of departments.
• Review, process, and expedite purchase orders to ensure timely delivery and accuracy.
• Responsible for order creation and updates from requisition to PO in College Banner and Commonwealth Mosaic systems.
• Ensure Purchase Orders contain proper description of goods/services to be provided, including product costs, service period/dates and delivery dates and related information in order to meet college needs
• Ensure all procurement activities comply with MA state requirements and institutional policies.
• Prepare procurement documents, specifications, and related purchasing documentation for goods and services in accordance with College and Commonwealth requirements.

Contract & Vendor Management

• Support contract routing process, including initiating, documenting, and submitting contracts for signature.
• Obtain vendor intake documents and perform vendor setup and maintenance, maintaining accurate vendor files/ databases in order to facilitate procurement of required products.
• Responsible for maintaining and uploading of all vendor documentation (e.g., W-9s, vendor maintenance requests, etc.)
• Support department personnel in identifying / utilizing contracted suppliers for efficient procurement.
• Review annual 1099 NEC/1099 MISC data output ensuring accuracy of vendor classification and contact information.
• Assist with vendor disbursements and review travel reimbursements for compliance.

Financial & Strategic Support

• Monitor purchase order encumbrances and coordinate with Budget personnel regarding available funding
• Circulate vendor invoices from applicable personnel. Obtain payment authorizations and submit to Accounts Payable for processing.
• Support strategic sourcing initiatives to identify cost-saving opportunities and efficiencies.
• Coordinate vendor payment documentation with Accounts Payable

Collaboration & Facilitation

• Provide guidance to campus departments regarding procurement policies and procedures
• Confers with accounts payable and other administrative areas to resolve discrepancies between departments and vendors regarding orders, invoices, or services.
• Provide training and support to end users/customers, regarding procurement systems.
• Coordinate with Auxiliary Services for incoming goods. Ensure system match between PO and actual receipts.
• Coordinate with Facilities, IT, and other departments regarding deliveries and specialized receiving requirements.

Other

• Provides superior customer service to the College community.
• Attends and represents the College at MHEC meetings and related procurement professional meetings
• Audit and Year-end support as applicable and other related duties as assigned

The Human Resource Division Classification Specification for this position is available at http://www.mass.edu/forfacstaff/classificationspecs/classspecs-pers.asp or in the Human Resources Department.

SUPERVISION RECEIVED: Assistant Comptroller

Job Requirements:
Applicants must have at least

• two years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, of which at least one year must have been in a professional capacity, or any equivalent combination of the required experience and the substitutions below.

Substitutions:

• An Associate's degree with a major in Business Administration or Business Management may be substituted for a maximum of one year of the required experience.
• A Bachelor's or higher degree with a major in Business Administration or Business Management may be substituted for the required experience

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must possess:

• Knowledge of the principles and practices of purchasing.
• Ability to understand, explain, and apply laws, regulations, policies, procedures, specifications, standards, and guidelines governing procurement activities.
• Ability to understand and apply procedures and guidelines governing the purchase of supplies, materials, equipment, and services.
• Ability to gather information through questioning individuals and examining records and documents.
• Ability to read and interpret contracts, bids, specifications, and related procurement documents.
• Ability to prepare general reports.
• Ability to work accurately with names, numbers, codes, and symbols.
• Ability to use charts, graphs, and tables.
• Ability to analyze data, draw conclusions, and make appropriate recommendations.
• Ability to assemble information in accordance with established procedures.
• Ability to determine the proper format and procedure for assembling information.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain accurate records.
• Ability to follow oral and written instructions.
• Ability to provide clear and understandable oral and written instructions.
• Ability to establish and maintain effective working relationships.
• Ability to deal tactfully and professionally with others.
• Ability to adjust to changing priorities and operational requirements.
• Ability to work independently.
• Ability to exercise sound judgment.
• Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment.

PREFERRED QUALIFICATIONS:

• Experience in higher education or public sector procurement.
• Experience with ERP accounting system(s) (e.g. Ellucian Banner), and Commonwealth financial/procurement systems (e.g., MOSAIC).

QUALIFICATIONS ACQUIRED ON JOB AT ALL LEVELS IN SERIES:

• Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Knowledge of Massachusetts state purchasing procedures and terminology.
• Knowledge of state purchasing procedures including terminology.
• Knowledge of the types and uses of agency forms.

WORKING CONDITIONS:

• Buyers are required to occasionally travel for job related purposes.

Additional Information:
North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights: TitleIX@northshore.edu

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

In alignment with our mission to provide accessible, affordable, and rigorous educational and employment opportunities, NSCC is committed to supporting individuals with disabilities throughout the recruitment and employment process, and to support fulfilling essential job functions. If you need a reasonable accommodation, please reach out to our ADA/504 Coordinator: Employee_Accom@northshore.edu

North Shore Community College participates in E-Verify.
Closes:

To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=202492





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