International Admissions and Recruitment Program Coordinator

International Admissions and Recruitment Program Coordinator

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: International Admissions and Recruitment Program Coordinator

Job Category: Administrative (exempt/non-exempt)

Department: Center for International Education

EEO number: 26P316

Position FTE: 100%

Minimum Annual or Hourly Rate:

Salary Band: UC S03

Job Summary/Basic Function
This position plays a critical role in the support of both undergraduate and graduate international applications for admission to Wright State University. Execute recruitment efforts for international students, via virtual and in-person methods. Provide prospective WSU students with correct information to ensure a smooth transition into the WSU community. Develop, cultivate new and old relationships with external organizations to maximize recruitment efforts. Synchronize all necessary platforms and college platforms to provide form processing and data collection in a timely manner to ensure that all processes are smooth for both applicant and the university.

Minimum Qualifications

• Bachelor's degree.
• Excellent verbal and written communication skills.
• Strong analytical and critical thinking skills.
• Detail-oriented and organized.
• Effective problem solving and project management skills.
• Ability to think and act independently and work to meet aggressive deadlines in a fast-paced environment.

Preferred Qualifications

• 3-5 years experience in marketing, sales, or admissions.
• Experience working with cross-cultural populations, strong interpersonal, public speaking, and organizational skills.
• Computer competency.

Essential Functions and percent of time
Recruitment and Outreach (45%)
Recruitment: execute recruitment efforts for international students, via virtual and in-person methods. Provide prospective WSU students with correct information to ensure a smooth transition into the WSU community. Develop, cultivate new and old relationships with external organizations to maximize recruitment efforts.

• Assist the admissions leadership team with Slate, Banner, and WhatsApp to create and maintain an automated communication for student inquiries.
• Assist the admissions leadership team in identifying patterns within the application pipeline to develop new recruitment opportunities.
• Administer the support for prospective international undergraduate and graduate students through the admission process. Advise applicants about procedures, policies, and regulations related to all types of international students at the University. Acquire and maintain knowledge of undergraduate and graduate policies related to different non-student immigration statuses required to provide smooth operations and customer service up to WSU standards.
• Assist and execute in developing communication standards for the office primary medium of communications such as Email and Whatsapp. Design automated messages, for each medium, for "standard inquiries" and execute/oversee such messages are sent.
• Serve as representative for UCIE International Admissions on campus to meet and work on common goals with other campus units as necessary. Collaborate with WSU undergraduate and graduate admissions to ensure a cohesive university messaging to provide customer service up to WSU standards.
• Participate and execute strategic international enrollment management strategies developed by the office of international admissions.
• Coordinate efforts in recruitment territory, including language schools, community colleges, international ESL programs throughout Ohio. Constant upkeep of territory is needed to ensure WSU is able to maximize its immigration transfer recruitment efforts.
• Establish and maintain positive relationships with language schools and local colleges by visiting and maintaining direct contact.
• Create and coordinate with Education USA offices abroad for virtual recruitment efforts.
• Coordinate and assist in virtual recruitment efforts in collaboration with the international admissions leadership.
• Prepare budget recommendations for recruitment and travel. Monitor and implement budget approvals.
• Correspond with prospective students via telephone calls, email, texting, face-to-face and virtual appointments.
• Conduct and develop presentations to represent Wright State University in the world.
• Represents the international admissions team when needed.

Essential Functions and percent of time (cont'd)
Application Processing (30%)
Application processing: Synchronize all necessary platforms and platform knowledge to provide form processing and data collection in a timely manner to ensure that all processes are smooth for both applicant and the university.

• Provide continuing students with required documentation to continue their education in the USA and at WSU. This includes being the point of contact for transcript collection and delivery.
• Analyze imperfections in the UG Application processing, providing solutions to increase application processing
• Identify discrepancies in UG transcripts, refered to GPA calculations and questionable documents
• Oversee communication with prospective applicants regarding all phases of the application process. Answer inquiries for all program's requirements. Advise applicants of any missing documents. Inform applicants of the admission decision. Determine if the applicant file is complete and if not, what additional information is required.
• Serve as key collaborator with the Transfer Center and other key offices regarding international student transfer applicants and students with international transfer credit.
• Review and accept/deny transcripts uploaded by the applicant.
• Maintain list of English proficiencies sent by applicants.
• Maintain Costant Contact communication for admission.
• Review and approve official transcripts and test scores for current international applicants and end-date holds.
• Communicate with prospective applicants regarding all phases of the application process. Answer inquiries for all program's requirements. Advise applicants of any missing documents. Inform applicants of the admission decision. Determine if the applicant file is complete and if not, what additional information is required.
• When needed assist with the handling of the international-admissions@wright.edu email queries/WhatsApp queries.
• Facilitate requests from WSU undergraduate and graduate admissions.
  
  

Program Management (20%)

• Recommend, hire, orient, train, and supervise UCIE student workers assigned to provide support in office projects.
• Provide research, reviews and report techniques and strategies from other universities to improve and maintain the efficiency of WSU international admission process.
• Be a point of contact for any Ohio International Consortium or Study Ohio partnerships and any possible community college partnerships.

Other Duties (5%)
Other duties and responsibilities as assigned by the Associate Vice President and leadership of UCIE International Admissions.

Non-Essential Functions and percent of time


Working Conditions
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants


First Consideration Date: 07/15/2026

Closing Date:

Open Until Filled: Yes


To apply, please visit: https://jobs.wright.edu/postings/22542







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