Grants and Foundation Relations Specialist

Grants and Foundation Relations Specialist

Description
ALBERTUS MAGNUS COLLEGE

Grants and Foundation Relations Specialist
Department: Advancement
Reports To: Director of Advancement Operations

Albertus Magnus College:

Founded in 1925, Albertus Magnus College has thrived through the dedication of individuals across academic and administrative roles, all committed to advancing the College's mission and upholding the four pillars of the Dominican Tradition: Study, Prayer, Community, and Service. Today, Albertus Magnus stands as a vibrant example of modern higher education.

Position Summary
The Grants and Foundation Relations Specialist plays a critical role in strengthening the College's ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams. Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.


Qualifications
Position Summary
The Grants and Foundation Relations Specialist plays a critical role in strengthening the College's ability to secure and steward external funding by serving as the central coordinator for the grant lifecycle, including proposal development, submission, and post-award reporting for foundation, state, local, and federal funding opportunities. This role enhances operational efficiency and supports the growth of sustainable external funding streams. Reporting to the Director of Advancement Operations, with a dotted-line relationship to the Vice President for Academic Affairs, the Specialist works collaboratively across departments to ensure compliance, strengthen stewardship, and support effective grant implementation.

Essential Duties and Responsibilities

Proposal Coordination

• Manage proposal development timelines and internal workflows to ensure timely submission of complete and competitive applications across foundation, state, local, and federal opportunities
• Serve as the point of contact for the College's external grant consultant, facilitating information sharing and coordination for large-scale and federal proposals

• Coordinate and organize all submission materials, ensuring accuracy, consistency, and compliance with funder requirements
• Develop and maintain a centralized grants calendar to track deadlines, submissions, and key milestones
• Draft, edit, and support the development of grant proposals in collaboration with internal stakeholders; partner with the College's external grant consultant on large-scale and federal proposals
• Ensure adherence to funder guidelines and institutional approval processes throughout the proposal cycle

Foundation Proposal Development

• Research and identify foundation funding opportunities aligned with College priorities, including grants and philanthropic gifts
• Develop, draft, and submit proposals for smaller and mid-level foundation grants
• Create program white papers and reusable core narrative content that can be adapted for foundation proposals

Post-Award Management

• Monitor reporting requirements, deadlines, and deliverables for active grants and foundation commitments
• Coordinate the preparation of narrative and financial reports in collaboration with Finance and Academic Affairs partners
• Support stewardship, implementation, and reporting of foundation grants and gifts, including follow-up and impact documentation
• Maintain centralized records and tracking systems for all active and historical grants

Other

• Support continuous improvement of internal grant processes and tracking systems
• Contribute to Advancement Division initiatives, including fundraising, stewardship, donor engagement, and participation in Advancement events
• Other duties as assigned by Advancement leadership

Qualifications and Education:

• Bachelor's degree required
• Minimum of 2 years of experience in grant writing, development, or nonprofit fundraising preferred

Knowledge/Skills/Abilities:

• Strong writing, editing, and communication skills
• Excellent organizational skills and the ability to manage multiple projects and deadlines simultaneously
• Ability to collaborate effectively across departments and with diverse stakeholders
• Discretion and professionalism in handling confidential information.
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Demonstrated knowledge and understanding of College's mission, history and traditions
• Ability to work independently and on a team.
• A positive "can do" attitude and ability to keep a positive outlook while working under pressure.
• Ability to understand and interpret policies and procedures as well as apply them with consistency

Work Schedule Requirements: Regular Business Hours - Monday-Friday from 8:30am-4:30pm. Occasional support on evenings and weekends.
Hybrid Availability: Yes, based on the needs of the department and approval of Advancement leadership.

Benefits at a Glance

Full-time employees are eligible for comprehensive medical, dental, and vision coverage. They accrue between 18 and 23 days of paid time off annually. After 90 days of employment, tuition remission is available, with the College covering 100% of tuition costs (employees are responsible for books and technology fees). The College values work-life balance, offering a summer schedule from June through August. Employees also enjoy 14 paid holidays, including a winter break. Retirement plan participation is available from your first day, with employer contributions beginning after one year of service, based on your length of employment.

Albertus Magnus College is an equal-opportunity employer and invites all qualified applicants to consider this opportunity and apply.


To apply, visit https://www.paycomonline.net/v4/ats/web.php/portal/0FE17D4AFBB66F4F196ABBBA1DF3DF85/jobs/233205







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