Accounting Specialist

Accounting Specialist

Salary: $41.10 - $45.32 per hour
Closing Date:
Job Type: Full-time
Location: Indian Valley Campus (Novato) - In Person, CA

Description


Priority Screening Date: July 6, 2026To Apply: Accounting SpecialistOpen Until Filled

POSITION OVERVIEW
Under direction, performs a variety of specialized accounting duties in the review, monitoring, develop­ment, analysis, maintenance, auditing and adjustment of District funds and accounts; reviews, processes and audits various transactions; prepares, maintains, reconciles and audits a variety of financial and statistical data, reports, statements and records; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
An Accounting Specialist is distinguished from a Staff Accountant in that an incumbent in the latter class performs specialized fiscal services and accounting functions related to student accounting, cash man­age­ment and maintaining income, expense and balance sheet accounts.

COMMITMENT TO DIVERSITY
College of Marin (COM) is committed to cultivating a proactively supportive, inclusive, and accountable environment where equity, equity-mindedness, anti-racism, and social justice are valued, centered, and practiced. Our mission is to employ qualified administrators, faculty, and staff who are dedicated to student success and committed to an inclusive, anti-racist campus culture that demonstrates sensitivity to and respect for a diverse population. We serve a county population of approximately 250,000 residents.

Based on fall 2025 credit enrollment data, the diversity of students at the College includes greater representation than the county with regards to enrollment with Hispanic/Latinx (37% of enrollment), Asian (7%), Black/African American (3%), white (44%), and multi-racial (7%) students. The high-quality education and training at the College are made possible by our faculty and staff who are committed to excellence. As of fall 2024, College of Marin's workforce includes Hispanic/Latinx (17%), Asian (7%), Black/African American (5%), white (57%), and multi-racial (3%) employees.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

SELECTION PROCESS

• Please be sure to review the Required Application Documents section below to ensure that you are attaching everything required. Incomplete applications will not be accepted.
• All application materials must be received by the Priority Screening Date to be considered during the initial screening.
• Applications received after the priority date may be considered thereafter at the discretion of the College until the position is filled.
• The initial screening will begin after the priority date, and applicants will be notified of their status, either way, thereafter. Applicants selected for interview will be contacted separately to schedule an interview appointment with the screening committee.
• This position primarily performs its duties on the Indian Valley (Novato) campus with occasional travel to the Kentfield campus, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.
• Regrettably, College of Marin is not able to offer reimbursement for travel or relocation at this time.

Essential Functions


The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Performs specialized accounting duties in the review, monitoring, maintenance, reconciliation and adjustment of various District accounts and vendor data; assists in ensuring financial activity of assigned funds and accounts complies with applicable standards, requirements, laws, codes, rules, regulations, policies and procedures.
• Processes accounts payable in support of assigned fiscal functions; prepares, processes, verifies and evaluates accuracy of a variety of incoming and outgoing payments; verifies accounts payable accur­acy, completeness, correct accounting codes and adherence to District policies and contracted terms; matches data on invoices with purchase orders; identifies errors or inaccuracies and follows up with department or vendor to resolve issues such as billing for late fees and incorrect sales tax; routes payments for approval and processing.
• Reviews and reconciles vendor statements with account data; follows up with departments on the status of orders; responds to department/vendor inquiries on status of invoice payments; reviews computer-generated reports and makes necessary corrections; maintains records in compliance with District and governmental policies and regulations.
• Processes direct-paycheck requests including travel and other employee reimbursements, short-term contractor payments and other one-time payments; posts payment data to the general ledger; reviews and verifies all reimbursements are approved and meet District guidelines.
• Processes weekly accounts payable check runs and generates test positive pay file and warrants for District and Foundation accounts payable and payroll; posts payment data to the general ledger and prepares API in County Treasurer system; prepares warrants/checks, checks for mailing; files invoices.
• Reconciles and processes Financial Aid, Direct Loan and Student Refund check runs; ensures accur­ate specifications for file upload to third-party vendor for payment; uploads positive pay files to Marin County Treasurer and banking entities.
• Enters data and prepares and processes internal payroll adjustments; voids checks and processes stop payments through the County Treasurer's Office; researches and resolves payables issues and problems such as stale-dated checks.
• Processes EDD, IRS, and ACH payments.
• Prepares a variety of fiscal reports, correspondence and documents, including accounts payable reports, to provide documentation and infor­mation to others and ensure timely compliance with accounting and audit requirements.
• Tracks and analyzes District utility accounts monthly for internal and external reporting; prepares and processes electronic utility payments; estimates and compiles annual projections as requested; reviews, reconciles and researches new and recurring lease invoices for billing accuracy.
• Reviews and processes all procurement cardholder accounts; ensures monthly cardholder reports and supporting documentation comply with District policies and procedures; generates individual electronic procurement card statements and reconciles to the master District statement within a strict deadline; audits and reconciles procurement card reports and supporting documents; maintains cardholder access and purchasing limits.
• Serves as a backup for processing cash statements, deposits and electronic fund transfers to maintain accurate balances and ensure compliance with District accounting practices.
• Inputs, codes and updates a variety of financial and statistical data in assigned computer systems; maintains a variety of accounts payable physical and automated files and records, including vendor lists, invoices, return check notices, electronic credit card processing authorizations, declinations, and resolutions to provide up-to-date reference and audit trails for compliance; initiates queries, develops spreadsheets and generates a variety of computerized reports and documents; ensures accuracy of input and output data.
• Communicates with administrators, personnel and various outside organizations to exchange infor­mation and resolve issues or concerns.
• Responds to inquiries from District staff, vendors and students to provide infor­mation for completing transactions and complying with established fiscal guidelines.
• Provides technical assistance to personnel, students, vendors and others concerning assigned accounting functions; responds to inquiries and provides detailed and technical information regarding related accounts, standards, requirements, processes, transactions, issues, records, reports, require­ments, laws, codes, regulations, policies and procedures.
• Supports the District's accounts payable function to ensure the timely processing of District payables; participates in pre-production accounts payable system testing for enterprise resource planning and other system upgrades; works closely with the College's Information Technology staff to perform system testing.
• Reviews, audits, reconciles and adjusts assigned College funds and accounts; calculates, assembles, matches, sorts, tabulates, reviews and posts a variety of financial and statistical data; processes, verifies and updates accounts to reflect budget and expenditures; balances accounts, audits for errors and makes appropriate adjustments; initiates and processes account and budget transfers and other transactions as needed.
• Prepares, processes, verifies and evaluates a variety of financial transactions; calculates, prepares and ensures accuracy of incoming and outgoing payments; analyzes and follows up on payments, expenditures and vendor receivables; reviews and audits various transactions such as requisitions, purchase orders and transfers to ensure compliance with established requirements and procedures.
• Researches, reviews, compiles, prepares, calculates, analyzes and revises financial and statistical data related to assigned accounts, budgets and activities; compares and reconciles ledgers, state­ments, invoices, billings, records, documents and reports to identify errors and discrepancies; researches, investigates and resolves financial issues, errors and discrepancies.
• Distributes a variety of fiscal reports, correspondence and documents including budgets and vendor history to provide documentation and information to others.
• Fosters an environment that embraces equity-minded practices, integrity, trust and respect. Supports, implements and promotes compliance with the District's Diversity and Equal Employment Opportunity Plan in all aspects of employment and education.

OTHER DUTIES

• Attends meetings as assigned.
• Assists in testing new modules and system updates; works with Information Technology department on issues with uploads and data transmission to County Treasurer, banking entities and third-party systems.
• Represents the College and/or department on internal and external committees, as directed.
• Refers people to other offices, services, campus locations and resources as appropriate.
• Performs related duties as assigned.

Requirements & Desirables

REQUIREMENTS
Education and Experience:

• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be an associate degree and/or vocational school degree with study in a job-related area and three years of progres­sively responsible paraprofessional accounting, bookkeeping or financial support experience; or an equivalent combination of training and experience.
  
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, sexual orientation, and ethnic backgrounds of community college students.
  

Desired Qualifications:

• Experience in an educational institution or public agency.
• A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

• District policies, procedures and practices governing purchasing, accounts payable and receivable processing, cash receipting and related financial transactions.
• Paraprofessional accounting/bookkeeping methods and practices and associated internal control policies and procedures.
• Business math.
• Methods and techniques of general ledger posting and reconciliation.
• Use and operation of applicable modules of the District's accounting and finance systems and the Marin County Treasurer and banking entities' systems for proper uploading of positive pay files.
• Federal Privacy Act regulations regarding the release of private employee and student information.
• Federal, state and District rules, regulations, policies and procedures governing the award of financial aid, independent contractor laws, federal income taxation reporting requirements, and local sales and use tax regulations at a level of detail necessary to perform assigned duties.
• Accounts payable and purchasing processes, proper FOAP coding, and budgetary constraints.
• Safety policies and safe work practices applicable to the work being performed.

Skills and Abilities to:

• Understand and be sensitive to and respectful of the diverse academic, socio-economic, ethnic, cultural, disability, religious background and sexual orientation of community college students, faculty and staff.
• Analyze situations accurately, exercise sound judgment and adopt effective courses of action.
• Work independently in the absence of supervision.
• Prepare clear, concise and comprehensive spreadsheets, correspondence, reports and other written materials.
• Understand, interpret, explain and apply applicable rules, regulations, policies and procedures, laws, codes and ordinances.
• Communicate effectively, both orally and in writing.
• Understand and follow written and oral instructions.
• Operate a computer and use standard business software.
• Establish and maintain cooperative and effective working relationships with others.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
2. Criminal Justice/Fingerprint Clearance.
3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of this class, employees are regularly required to communicate with others in person, over the phone and electronically; move about the office and campus; operate a computer and other office productivity machinery; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds. Specific vision abilities required by this job include the ability to observe details at close range.

Mental Demands:
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret people and situations; learn and apply new information and skills; perform highly detailed work; work on multiple, concurrent tasks with frequent interruptions and under intensive deadlines.

WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Employees work under typical office conditions subject to frequent public contact and interruption and to intermittent exposure to individuals acting in a disagreeable fashion.
The employee may be required to travel to locations other than assigned work site, and occasional evening, holiday and/or weekend work may be required in accordance with the collective bargaining agreement.
REQUIRED APPLICATION DOCUMENTS
he following documents must be attached to your application in order to render it complete.

1. Cover Letter describing your interest in the position, including how you meet the minimum requirements and are qualified to perform the essential functions as listed in this job posting. In your response, please also discuss your approach to maintaining accuracy, confidentiality, and integrity in financial and accounting processes. Additionally, describe how you ensure compliance with applicable policies, procedures, laws, and regulations while providing equitable and professional service to a diverse community of students, employees, vendors, and stakeholders. Please respond to the following prompt in your own words, without using AI tools-we're interested in your authentic voice and perspective
2. Resume
3. Transcript conferring your Associate's degree showing whatever coursework you have completed and are using as the basis for your application as described in the Requirements above, if applicable.

Supplemental & Salary Information

WORK SCHEDULE
Campus: IVC Campus (Novato)
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
Monday - Friday
37.5 Hours per Week


SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA 189
Full Salary Range: $41.10 - $49.96 per hour
Starting Salary Range: $41.10 - $45.32 per hour (Step 1 to 3) Normal entering step is Step 1.
Please refer to our Human Resources web site for salary schedules.

CLASSIFICATION & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.


THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN
CSEA Full-time Employees:
Medical Insurance: The District offers six plan options through Kaiser and Blue Shield. Effective 10/01/2025, the District's contributions for medical insurance coverage are as follows:

• Employee-only: District covers up to $1,700/month
• Employee plus one dependent: District covers up to $2,400/month
• Employee plus two or more dependents: District covers up to $2,900/month

Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees
Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service.
Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.
Sick Leave - 7.5 hours per month, 90 hours per year
Retirement through CalPERS - MCCD contributes 27.05% of employee's creditable earnings to CalPERS on a monthly basis (2024/2025). Vested after five (5) years. Mandatory employee contribution for 2024/2025 is 7% - 8%, depending on original date of membership and prior membership status.
Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000
Additional Retirement Savings Plans -Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.
Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

• 24/7 Helpline through the Employee Assistance Program (All members)
• 24/7 Physician Access through MD Live (Blue Shield members).
• Expert Medical Opinions through Teladoc (All members).
• Generic Medications through Costco (Blue Shield members).
• Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
• Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
• Personal Health Coaching through Vida Health (Blue Shield members).
• Physical Therapy for Back and Joint Pain (Blue Shield members).
• Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
• ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members).

For more information regarding MCCD's comprehensive benefit plans, please see our 2025-2026 Benefits Guide (Download PDF reader)


To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/5374553/accounting-specialist?pagetype=promotionalJobs






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