Student Support Services Administrative Assistant I - Limited Term

Student Support Services Administrative Assistant I - Limited Term


About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Limited-Term Student Support Services (SSS) Administrative Assistant I is an essential member of the federally funded TRIO SSS program. This position will provide and coordinate administrative support for the Office of TRIO Student Support Services programmatic activities, provide welcoming, professional, and confidential assistance to program participants, and perform a variety of administrative, clerical, and data entry duties necessary for the efficient operations of the program. Reporting to the Director of TRIO Student Support Services the Administrative Assistant I plays a key role in ensuring the effectiveness of the department's services, processes, and communication.

This limited-term position is grant-funded over a five-year cycle and depends on the grant's renewal for continuation.

Responsibilities

1 -
Assist with student intake and eligibility verification processes in compliance with federal TRIO regulations.

10 -
Other duties may be assigned.

2 -
Schedule appointments for academic advising, tutoring, mentoring, financial literacy counseling, and other SSS services.

3 -
Maintain confidential participant files (electronic and physical) in accordance with FERPA and federal guidelines.

4 -
Support data entry and tracking of student participation in required reporting systems.

5 -
Assist with the coordination, setup, and promotion of SSS workshops, cultural enrichment activities, and program events.

6 -
Provide front-desk support, including answering phones, greeting students, and responding to inquiries.

7 -
Help monitor and track student engagement and attendance at SSS activities.

8 -
Assist professional staff with preparation of materials, mailings, and reports.

9 -
Perform other duties as assigned to support program goals.

Required Qualifications

High School diploma or GED
1 year of relevant office experience

Preferred Qualifications

Bachelor's or Associate's degree
Experience in Federal TRIO, GEAR UP, CAMP, HEP, or other grant-funded student success programs
Experience planning campus events for various student populations
Experience in data entry, budgeting, and record maintenance skills
Commitment to support globally rich student populations
Bilingual

Proposed Salary

$33,280 - $37,900; Salary offer will be dependent on candidate¿s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

Ability to create marketing and recruiting material
General knowledge of applicable federal, state, and¿local rules and regulations.
Skill in the use of database systems and Microsoft Office (Word, Excel, Outlook) or equivalent software.
Skill in operating basic office equipment.
Skill in written, verbal, and interpersonal communications and relationship building.
Ability to respond to various audiences in an accurate and timely manner.
Ability to quickly assess the needs and requirements of students.
Ability to maintain strict confidentiality of student information.
Ability to maintain accuracy related to data collection, entry, and reporting.
Ability to create marketing and recruiting material.
Ability to plan, organize, and prioritize work, as well as the ability to pay attention to detail.
Ability to work with time-sensitive matters and meet strict deadlines.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

Position of Trust + Education

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=299765&PostingSeq=1







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