Office Coordinator I - History & Geography

Office Coordinator I - History & Geography

Job ID: 299086
Location: Georgia College & State Univ
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Office Coordinator I provides essential administrative support to the Department Chair and faculty of the History & Geography Department. This role is responsible for coordinating course scheduling across two academic disciplines, managing departmental budgets, facilitating travel and procurement processes, and serving as a primary point of contact for students and the general public.

Responsibilities

Coordination - 45%
Course Scheduling: Collaborate with the Department Chair to develop and input course schedules of approximately 75-100 courses per semester across both disciplines.
Events & Meetings: Coordinate logistics, space reservations, and supply purchases for faculty meetings and departmental events.
Reporting: Generate and distribute enrollment and scheduling reports as needed.
Office Operations: Support the Department Chair in administering travel policies, budget requests, general office procedures, and policy communications to faculty, students, and the public.

Other - 5%
Other duties as assigned.

Administrative Support - 40%
Support: Provide comprehensive administrative support to the Department Chair, including calendar management and correspondence.
Communications: Coordinate departmental communications via phone, mail, and email.
Meeting Records: Record and distribute minutes from monthly departmental meetings.
Faculty Assistance: Fulfill faculty requests related to equipment, supplies, building maintenance, and travel reimbursements.
Student Services: Advise students and faculty on registration processes, campus policies, and procedures.
Web Administration: Maintain and update the department's official webpages.
Facilities Support: Assist the building manager with facility-related needs as requested.

Budget Management - 10%
Budget Oversight: Manage, monitor, and reconcile five (5) departmental budgets on an ongoing basis.
Procurement: Process purchase requisitions and coordinate equipment and office needs for incoming personnel.
Travel Reimbursement: Process and review faculty and staff travel expense reports for compliance and accuracy.
Onboarding: Orient new personnel to departmental policies, procedures, and available resources.
Reporting: Prepare and present budget reports to the departmental Budget Committee for end-of-year reconciliation.

Required Qualifications

Educational Requirements
High school diploma or equivalent

Required Experience
1-2 years of related administrative or office support experience

Preferred Qualifications

Preferred Experience
At least 5 years of administrative/office support experience.

Proposed Salary

This position is a pay grade 6. The available salary range is $35,441.00 to $40,000.00. Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.

Required Documents to Attach

• Cover Letter
• Resume/ CV
• List of References

Knowledge, Skills, & Abilities

ABILITIES
Attention to Detail: Ability to identify and correct errors in data, schedules, and financial records before they impact operations.
Independent Judgment: Ability to make sound decisions within established guidelines and recognize when to escalate issues.
Customer Service Orientation: Ability to interact with students, faculty, staff, and the public in a professional, helpful, and courteous manner.
Teamwork & Collaboration: Ability to work cooperatively with the Department Chair, faculty, and campus colleagues to support departmental goals.
Discretion: Ability to handle sensitive information with professionalism and in compliance with applicable privacy policies.
Flexibility: Ability to adjust priorities and work effectively in a dynamic environment with shifting demands.
Continuous Learning: Willingness to learn new systems, policies, and procedures as the role and institution evolve.

KNOWLEDGE
Office Administration: Knowledge of standard office practices, recordkeeping, and administrative systems used in a professional environment.
Budget Management: Knowledge of basic budgeting and accounting principles, including monitoring expenditures and reconciling accounts.
Procurement & Travel: Familiarity with purchasing requisition processes and institutional travel and expense reimbursement procedures.

SKILLS
Computer Proficiency: Skilled in standard office software applications for word processing, spreadsheets, email, and data entry.
Information Systems: Ability to learn and navigate scheduling, budgeting, or enterprise software systems used by the institution.
Organizational Skills: Ability to manage multiple responsibilities, deadlines, and priorities with accuracy and efficiency.
Written & Verbal Communication: Skill in drafting professional correspondence and communicating clearly in person and by phone or email.
Record Keeping: Ability to maintain accurate, well-organized records and produce reports as needed.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Background Check

• Criminal Background Check

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=36000&JobOpeningId=299086&PostingSeq=1







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