Administrative Assistant 2

Administrative Assistant 2

Job ID: 299119
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*


About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The President's Office division is made up of bold, energetic and entrepreneurial leaders in policy and planning, strategic communications and marketing, and administrative and fiscal operations who advance Augusta University's mission.

Job Summary

The Administrative Assistant II provides administrative and operational support to the Office of the President and the Office of Strategic Effectiveness. The position is responsible for meeting setup and logistics, records management, filing, and general office support duties. This role supports daily office operations by ensuring meetings, materials, and administrative processes are organized, accurate, and completed in a timely manner in accordance with established procedures.

The Administrative Assistant II serves as sometimes, the first point of contact for the office, providing professional, courteous, and responsive customer service to faculty, staff, students, and external visitors, and ensuring inquiries are addressed promptly or referred appropriately in support of a positive and efficient office environment.

Responsibilities

The responsibilities include, but are not limited to:

Meeting and Event Support: Coordinate logistical support for meetings, including room reservations, room setup, technology coordination, and catering requests. Prepare and distribute meeting materials, agendas, and handouts as directed. Assist with tracking attendance and maintaining meeting-related documentation. Support on-site meeting and event setup and breakdown as needed.

Records Management and Filing: Maintain organized electronic and physical filing systems for correspondence, meeting materials, and office records. File documents accurately in accordance with office procedures and records-management requirements. Assist with retrieving records and materials upon request.

General Office and Administrative Support: Perform routine administrative duties such as answering phones, copying, scanning, mailing, data entry, and document preparation. Serve as a point of contact for routine office inquiries and route requests appropriately. Assist with processing basic administrative transactions such as purchasing requests, invoices, and travel documentation, as assigned. Support calendar maintenance and scheduling assistance as directed.

Confidentiality and Professionalism: Handle sensitive and confidential information with discretion and professionalism. Represent executive offices with courtesy and professionalism in interactions with faculty, staff, students, governing boards, and external stakeholders. Follow direction and established office protocols while exercising sound judgment on routine administrative matters.

Additional Administrative Duties: Provide administrative support for committees, task forces, and special projects as assigned by the Deputy Chief of Staff. Provide clerical and administrative support for special projects, committees, or initiatives as assigned. Provide scheduling and calendar support as backup to the Executive Administrative Assistant. Assist with maintaining office supplies and general office organization.

Other Duties: Other duties as assigned.

Required Qualifications

Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions

OR

High school diploma or GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions

Preferred Qualifications

Preferred Educational Qualifications

Bachelor's degree from an accredited college or university and three years of progressively responsible administrative support.

Experience OR Associate's degree from an accredited college or university and six years of directly applicable experience.

Preferred Experience

Experience supporting executive leadership in higher education or a complex organizational environment.

Experience coordinating meetings, events, or board-related activities.

Knowledge, Skills, & Abilities

ABILITIES

Ability to follow established procedures, instructions, and office protocols consistently.

Ability to prioritize assigned tasks, meet deadlines, and adjust to changing daily needs.

Ability to maintain confidentiality and handle routine sensitive information appropriately.

Ability to work effectively both independently on assigned tasks and collaboratively as part of an administrative team.

Ability to organize meeting logistics, prepare materials, and support office operations with minimal supervision once trained.

KNOWLEDGE

Knowledge of standard administrative, clerical, and office support practices, procedures, and workflows.

Knowledge of records management, filing systems, and document organization, including confidentiality and retention requirements.

Working knowledge of office technology, scheduling tools, and basic administrative systems.

Familiarity with administrative operations in a higher education or professional office environment, preferred.

SKILLS

Strong organizational skills with the ability to manage multiple routine tasks accurately and efficiently.

Attention to detail and accuracy in filing, data entry, document preparation, and meeting support.

Effective verbal and written communication skills appropriate for a professional office setting.

Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and standard office equipment.

Strong interpersonal skills and a customer-service orientation when interacting with faculty, staff, students, and visitors.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Minimum: $17.88/hour - $19.90/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 5/26/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=299119&PostingSeq=1







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