Coordinator of Alumni Engagement

Coordinator of Alumni Engagement

Job Type: Administrative Staff
Job Number: 00492
Location: 1 S Grove St, Westerville, OH
Division: Philanthropy & Alumni Engagement

DESCRIPTION


Otterbein University is seeking an organized and collaborative Coordinator of Alumni Engagement to help strengthen relationships between Otterbein's 28,000+ alumni, current families, and other key constituencies through programming and engagement initiatives. This role supports project and program execution, coordinates events, facilitates communications, and collaborates with internal and external stakeholders to advance the strategic goals of the Division of Philanthropy and Alumni Engagement.

This is a full-time, exempt, administrative position working 40 hours per week, 12 months per year, reporting to the Director of Alumni Engagement. Evening, weekend, and occasional travel may be required to support events and activities.

RESPONSIBILITIES


Engagement Programming and Events

• Work collaboratively with campus partners to coordinate programs and events for alumni, parents, students, and friends of Otterbein that increase engagement and philanthropy in support of the University's mission.
• Co-manage the Student Engagement Officer (SEO) Program with the Coordinator of Annual Giving Program, supporting outreach activities including phone, email, SMS, and video communications.
• Oversee strategy and daily operations of the SEO program, including vendor coordination, inventory and supply management, data requests and uploads, reporting, and analysis of program performance.
• Recruit, hire, train, and manage 6-8 Student Engagement Officers.
• Co-advise the student group ACE (Alumni and Campus Engagement) to support philanthropic activities and student engagement with alumni.
• Collaborate with the Philanthropy and Alumni Engagement team to support alumni volunteers, including scheduling, communication, outreach, and event assistance.
• Assist with event programming such as Homecoming, reunions, and other signature events.
• Implement strategies under the guidance of the Director to support giving initiatives in partnership with the Annual Giving team.
• Partner with the Office of Events & Conferences on event logistics and execution.

Marketing & Communications

• Strengthen engagement and philanthropy through marketing and communication campaigns.
• Design and build segmented content for monthly Cardinal E-news, eMarketing campaigns, year-end appeals, and other digital outreach including texting, in coordination with the Annual Giving team.
• Develop materials aligned with University brand standards.
• Utilize the division's constituent communication calendar to coordinate outreach across key audiences.
• Research, develop, and execute social media strategies to expand engagement with alumni, families, donors, and friends of Otterbein.
• Create and manage event registration and philanthropic giving pages and assist with website content updates.
• Develop content and materials for Towers magazine, including support for class notes.
• Maintain proficiency in the division's constituent management database.

Miscellaneous Duties

• Assist with weekly operations of the Lifelong Learning Community as needed.
• Maintain accurate records, reports, metrics, and constituent data.
• Represent the Philanthropy and Alumni Engagement team at meetings and events.
• Represent Otterbein through participation in professional organizations such as the Independent College Advancement Associates (ICAA).
• Participate in University governance committees and Staff Assembly functions, as available.
• Perform additional duties as assigned.

SUPERVISORY RESPONSIBILITIES

• Recruit, hire, train, and manage Student Engagement Officers and volunteers.

QUALIFICATIONS


To perform this job successfully, an individual must be able to perform the essential duties described. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience

• Bachelor's degree required.
• Minimum of two years of professional experience in a related field preferred.
• Experience working collaboratively with volunteers.
• Demonstrated ability to manage multiple priorities and meet competing deadlines.
• Experience in program/event planning and implementation in a college, corporate, or nonprofit setting preferred.
• Experience with social media engagement and communications.
• Design experience with Constant Contact, Canva, Adobe Creative Suite, and Microsoft Office Suite preferred.
• Willingness to work occasional evenings/weekends and travel as needed.

Core Competencies

• Service Excellence
• Accountability and Professionalism
• Integrity and Trust
• Collaboration and Teamwork
• Diversity and Inclusion
• Job Knowledge
• Work Product

Skills

• Strong organizational, oral, and written communication skills.
• Creative design and content development abilities.
• Attention to detail and initiative.
• Ability to build strong relationships and represent the University professionally.

Technical Skills

• Proficiency in Microsoft Office Suite required.
• Experience with database software and constituent management systems preferred.
• Familiarity with social media platforms and content management systems (e.g., WordPress, Constant Contact, Canva) desirable.

PHYSICAL DEMANDS

• Ability to sit for extended periods working on a computer.
• Frequent interaction with students, faculty, alumni, and community members.
• Ability to stand or sit for extended periods during events and functions.
• Maintain regular and predictable attendance.

WORK ENVIRONMENT

• Work is performed primarily in an environmentally controlled office setting.

ADDITIONAL INFORMATION


Otterbein offers a comprehensive benefits package including:

• Tuition benefit to employee, spouse or domestic partner and dependents
• Accrue 4 weeks of paid vacation
• 10 days paid sick time
• 12 paid holidays plus bonus days
• Medical, dental and vision insurance to you, dependents or domestic partner
• Life Insurance
• Defined contribution retirement plan
• and much more

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.


To apply, visit https://www.schooljobs.com/careers/otterbein/jobs/5352766/coordinator-of-alumni-engagement






Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-d79b37c596b1f24ebf5fa4f458c1f3ce

How to Apply:

Jobs at Otterbein University. When inquiring or applying for positions at Otterbein University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Otterbein University and at other institutions of higher education in the region on www.AcademicCareers.com

To receive email alerts when new jobs at Otterbein University are posted, please sign up for new job openings at Otterbein University.