Payroll Specialist
Job Description Summary:Reporting to the Director of Payroll and Benefits, the Senior Payroll Specialist provides high-level support in processing the University’s semi-monthly payroll. This role ensures compliance with federal, state, and institutional regulations, maintains data integrity, and contributes to continuous process improvement with payroll functions.
Minimum Qualifications:- 5 years of Payroll experience, including knowledge of federal and California labor and employment laws, FLSA, and overtime requirements.
- Use of general office equipment such as ten key, Microsoft Office Suite, computers, printer, copiers, and fax machines.
Preferred Qualifications:- Experience using Banner HRIS.
- Experience with UKG Ready.
- Experience in Higher Education.
Specific Duties:Duty: Accurately process and audit all university employees’ semi-monthly payroll, ensuring time sheet hours are accurate and comply with federal, state, and University policies.
Percentage of Time: 20%
Duty: Maintain and update employee tax withholding and direct deposit information, and ensure timely entry of new hires, changes, and terminations in accordance with institutional procedures. Process pay advices, supplemental payments, and retroactive pay adjustments. Calculate and communicate detailed retroactive payment information to affected employees.
Percentage of Time: 15%
Duty: Interpret and apply federal, state, and university payroll regulations to ensure full compliance. Identify and recommend process enhancements to improve efficiencies.
Percentage of Time: 10%
Duty: Reconcile and process wage file uploads to the University’s third-party vendor. Manage and reconcile payroll tax data and upload to the third-party vendor for timely and accurate tax deposits.
Percentage of Time: 10%
Duty: Review and process employee wage garnishments, submit deductions through the online system, or check requests as appropriate. Create and post monthly journal entries for flexible spending accounts (
FSA), dependent care, and payroll tax liabilities. Prepare and submit monthly payroll data reports to the Department of Labor Statistics. Enter taxable benefit information, including late reimbursement requests and taxable gifts, in compliance with
IRS and institutional regulations. Maintain the Remote/Hybrid forms and spreadsheet, ensuring compliance with the University’s policy.
Percentage of Time: 10%
Duty: Prepare and issue off-cycle payments for terminations, retroactive adjustments, lost checks, and other special circumstances.
Percentage of Time: 10%
Duty: Serve as a subject matter expert and primary contact for payroll-related inquiries from employees, HR, and Finance. Provide guidance on payroll policies, procedures, and system functionality.
Percentage of Time: 10%
Duty: Assist the Director of Payroll and Benefits with complex payroll functions, audits, and compliance reporting. Act as a backup for essential payroll operations during staff absences.
Percentage of Time: 10%
Duty: Perform other payroll-related duties and projects as assigned.
Percentage of Time: 5%
Salary Range
Maximum: $29.45
Minimum: $25.41
Benefits Summary:Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location: La Verne Main Campus
Close Date: Open Until Filled: No
To be considered for this position please visit our web site and apply on line at the following link:
http://laverne.eduInstitutional ProfileLocated in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.
The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.
The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation
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