Administrative Associate IV

Prairie View A&M University

Administrative Associate IV

Job Title
Administrative Associate IV

Agency
Prairie View A&M University

Department
Housing & Residential Life

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

-------------------------------------------------------------------------------------------------------------------------------

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

-------------------------------------------------------------------------------------------------------------------------------

This position will handle the daily operations of the Housing and Residence Life office as well as daily administrative support for the AVP, Director and Coordinator.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Oversees the daily operations of the Administrative Housing Office. Daily operations including, but not limited to, scheduling appointment, coordinating meetings, coordinating travel arrangements and prepares itineraries, and other special events, corresponding with outside entities as being the primary facilitator of communicative with the Administrative Office Staff (AVP, Director, Coordinator).
• Prepare agendas and compile data for meetings, Assist with appropriate public space reservations, type and proofread letters, memos, work request, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Administrative Office. Provide daily administrative support to and assist with projects and departmental committee work. Serve on department, division and University committees. Participate in workshops and trainings as needed. May participate in the hiring, training, and supervision of student workers and support staff.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Work in conjunction with other Housing and Residence Life and University staff offices to handle customer complaints and emergencies. Greet visitors, answer telephones, screen calls and take messages.
• Distribute fliers and information to residence halls. Responsible for distribution of department inter-campus mail. Distribute office mail and process as appropriate. Provide excellent customer service to various University community members. Answer customer questions appropriate. Services as a resource to students and families, during summer school, new student conferences, and continuing education conference guests regarding locations of building and programs.
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma.
• Four years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Job Posting Close Date:

• 05/03/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.


To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/PVAMU_External/job/Prairie-View-TX/Administrative-Associate-IV_R-084412?workerSubType=0e1cd8ed3502012ddf607157e74b7d04&workerSubType=0e1cd8ed35020103f9b47257e74b7f04&workerSubType=0e1cd8ed350201da3af87057e74b7c04&workerSubType=0e1cd8ed35020108df607157e74b7e04

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.








Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-464c976ffcf3cd4099296c05bb50471f

Jobs at Prairie View A&M University. When inquiring or applying for positions at Prairie View A&M University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Prairie View A&M University and at other institutions of higher education in the region on www.AcademicCareers.com

To sign up to receive email alerts as soon as new job openings at Prairie View A&M University are announced: New job openings at Prairie View A&M University