Administrative Assistant II

Administrative Assistant II


About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Administrative Assistant II for the Wellness and Recreation Center (WRC) serves as a highly visible and integral member of the department, providing advanced administrative and operational support to the Director of Wellness and Recreation and the professional staff team. This position plays a pivotal role in ensuring the smooth and efficient delivery of departmental services, financial processes, and communications.

The Administrative Assistant II will be responsible for fiscal and resource management functions, including purchasing, budget tracking, and financial reconciliation, while maintaining a high level of accuracy and accountability. The position also coordinates departmental communications, assists with event and program logistics, manages internal training schedules, and ensures positive customer experiences for students, faculty, staff, and external partners.

This position is designated as Campus Security Authority (CSA) and is responsible for reporting crimes and other incidents to the Clery Act Compliance Officer for inclusion in the Annual Campus Security Report in accordance with the Federal Clery Act and GGC policy.

Responsibilities

Manage all purchasing and fiscal operations for the department, including purchase card statements, expense reports, prior approvals, payment requests, travel arrangements, and budget transfers.
Maintain and reconcile departmental budgets, including Wellness and Recreation accounts, agency funds, and Club Sports budgets; provide quarterly budget updates and ensure compliance with institutional policies.
Coordinate the procurement, inventory, and distribution of office supplies, facility equipment, and program materials.
Assist with event and facility coordination, including scheduling, staffing, and vendor relations for programs, rentals, and departmental initiatives.
Serve as the central communication liaison for the department - draft, format, and distribute internal and external communications, newsletters, and announcements.
Track and report safety or wellness-related incidents, complete and follow up on Maxient reports, and support related documentation needs.
Support student development initiatives by managing the training and development calendar for student employees and departmental programs.
Contribute to a collaborative, customer-focused environment by assisting with front desk operations, responding to inquiries, and providing a welcoming atmosphere for all WRC visitors.
Assist the Director with special projects, data management, and continuous improvement initiatives that enhance departmental efficiency and student engagement.
Perform additional duties as assigned to support the mission and operations of Wellness and Recreation.

Required Qualifications

High School or GED
Two or more years of relevant experience

Preferred Qualifications

Minimum of one year of administrative experience in an office, business, or higher education setting.
1-2 years of experience in student affairs, recreation, wellness, or related higher education environments.
Experience managing budgets, processing financial transactions, and performing purchasing functions.
Familiarity with recreational or fitness operations, student programming, or event coordination.
Experience with financial or facility management software systems (e.g., Banner, TouchNet, When2work, CampusGroups).
Demonstrated ability to work effectively with diverse student populations and campus partners.

Proposed Salary

34,800 - 41,700

Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Knowledge, Skills, & Abilities

Demonstrated proficiency with Microsoft Office Suite, including Excel and Word.
Strong written and verbal communication skills.
Exceptional organizational skills and attention to detail.
Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
Excellent interpersonal and customer service skills.
Working knowledge of budget management and procurement procedures.
Strong initiative, reliability, and professional discretion.
Ability to adapt to changing priorities and maintain composure in a fast-paced environment.
Commitment to student development, wellness promotion, and inclusive excellence

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email hr@ggc.edu.

Background Check

Position of Trust

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=293818&PostingSeq=1







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