19 administrative assistant jobs found in Worcester

JOB TITLE Coordinator, Development Communications LOCATION Worcester DEPARTMENT NAME Development & Communications Strategy DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Coordinator, Development Communications provides essential support for WPI's advancement communications, stewardship, and content development efforts, enabling the Assistant Vice President, Development Communications and Strategy, to lead strategic storytelling that inspires philanthropic investment. This role assists with donor communications, impact reporting, stewardship materials, proposal support, and digital content while managing administrative and project coordination responsibilities. The Coordinator helps ensure WPI's donors, prospects, and alumni receive compelling, accurate, and timely communications that demonstrate impact and deepen their connection to the university. This position offers excellent professional development opportunities in...

JOB TITLE Coordinator, Advancement LOCATION Worcester DEPARTMENT NAME Leadership Giving DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Coordinator, Advancement provides essential administrative and project support to the Associate Vice President of Advancement and the Assistant Vice President, Leadership & Planned Giving, enabling effective leadership of WPI's revenue generation functions including major gifts, principal gifts, leadership annual giving, planned giving, and foundation relations. This role manages scheduling and logistics, coordinates communications and meetings, supports donor cultivation activities, prepares briefing materials, and serves as liaison between the AVP and development staff, campus partners, and external stakeholders. The Coordinator ensures smooth operations supporting the AVP's portfolio management and team leadership while maintaining confidentiality and exercising sound judgment. This position...

JOB TITLE Instructor/Assistant Teaching Professor LOCATION Worcester DEPARTMENT NAME The Business School DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY One-year appointment as a non-tenure track faculty member in the Operations and Industrial (OIE) discipline within The Business School for the purpose of sabbatical coverage. The successful candidate will teach six courses and actively participate in departmental activities, contributing to our vibrant academic community. JOB DESCRIPTION Appointment Details Duration: Nine-month appointment (August 2026 - May 2027) Rank: Assistant Teaching Professor (Ph.D. required) or Instructor (M.S. with significant industry experience) Start Date: August 2026 Requirements and Responsibilities: Teaching (primary responsibility) Six-course teaching load across the academic year at the undergraduate and/or graduate level, depending on departmental needs....

JOB TITLE Athletic Trainer LOCATION Worcester DEPARTMENT NAME Physical Education, Recreation & Athletics - PERA DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Athletic Trainer assists the Head Athletic Trainer/Athletics Health Care Administrator (HAT/AHCA) in all aspects of the athletic training and athletic health care functions for varsity athletics. This includes but is not limited to, assisting with the day-to-day athletic training and athletics health care program for 18 varsity sports with over 650 student-athletes, assists with professional and administrative services essential for the successful implementation and development of the athletic health care program, assists in monitors the athletic department's health and safety practices to ensure compliance with WPI risk management and NCAA Division III legislation. This is a 10-month position. JOB DESCRIPTION Responsibilities: Assists the HAT/AHCA in all aspects...

JOB TITLE Student Loan Manager LOCATION Worcester DEPARTMENT NAME Office of Financial Aid DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Student Loan Manager is responsible for the oversight and administration of all educational loan programs within the Financial Aid Office, including Federal Direct, WPI Institutional, Massachusetts No Interest, and private loan programs. This role ensures the accurate and compliant management of loan origination, certification, disbursement, reconciliation, and reporting while maintaining program integrity and adherence to federal, state, and institutional regulations. The Student Loan Manager provides leadership and guidance to staff on loan processes, policies, and best practices and collaborates with other departments to support seamless operations. In addition, this position assists with financial aid packaging and provides counseling to students and families, demonstrating a strong commitment...

JOB TITLE Senior Director, Foundation Relations LOCATION Worcester DEPARTMENT NAME University Advancement - Fundraising DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Senior Director, Foundation Relations leads WPI's strategic engagement with private foundations and institutional funders, expanding philanthropic support for the university's academic programs, research initiatives, capital projects, and strategic priorities. This senior fundraiser cultivates and solicits foundation prospects, manages a portfolio of established foundation relationships, and develops comprehensive strategies to diversify and grow WPI's foundation funding base. Reporting to the Associate Vice President for Advancement, the Senior Director supervises foundation relations staff, partners closely with faculty and academic leadership to identify fundable projects, and ensures WPI maximizes opportunities within the foundation funding landscape. This role is...

JOB TITLE Coordinator, Foundation Relations LOCATION Worcester DEPARTMENT NAME University Advancement - Fundraising DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Foundation Relations Coordinator provides essential research, administrative, and programmatic support for WPI's foundation fundraising efforts, enabling the Senior Director, Foundation Relations to focus on major relationship cultivation and grant solicitation. This role conducts prospect research to identify funding opportunities, manages smaller grant applications and reporting, coordinates proposal development logistics, maintains foundation tracking systems, and ensures excellent stewardship of foundation relationships. The Coordinator serves as a critical partner in building WPI's foundation funding pipeline, particularly leveraging the university's new R1 research designation and distinctive project-based educational mission. Reporting to the Senior Director,...

JOB TITLE Events and Operations Coordinator LOCATION Worcester DEPARTMENT NAME Event and Conference Services DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY This position will support WPI student organizations' events by assisting with planning and execution, meeting with students, and communicating event needs to service teams. In addition, the Events and Operations Coordinator will assist with the day-to-day needs in the Conference & Event Services Office and work within the university's event management software (25Live), ensuring scheduling can be done efficiently and effectively by the entire campus community. This position reports to the Director of University Events and Chief Commencement Officer. JOB DESCRIPTION Event Coordination & Student Support (50%) Manage day-to-day student event requests, ensuring they are processed efficiently and equitably. Provide guidance on WPI event policies and procedures. Process...

JOB TITLE Community Operations Coordinator LOCATION Worcester DEPARTMENT NAME Residential Education DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Community Operations Coordinator is a live-in professional responsible for supporting both residential community management and departmental operations within the Housing & Residential Experience Center. This role supervises and trains paraprofessional staff, leads student and staff development initiatives, manages crisis response and conduct processes, and supports community programming. The Coordinator also oversees key administrative and operational functions, including key management, purchase orders and invoices, main office student staff supervision, and residence hall facilities oversight such as work orders, building walkthroughs, and coordination with Facilities. This position splits time between the main office and the residential community and reports to the Associate...

JOB TITLE Building Supervisor Part-time LOCATION Worcester DEPARTMENT NAME Physical Education, Recreation & Athletics - PERA - JM DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Provide evening/weekend supervision and support for student staff at the Sports and Recreation Center in the absence of the PERA (Physical Education, Recreation, and Athletics) department professional staff. JOB DESCRIPTION Responsible for all aspects of operations, safety, and customer service at the Sports and Recreation Center. Be a visible, welcoming representative of the PERA department to our weekend users, including rentals and special events. Ability to respond to and understand the protocol for handling medical emergencies. Responsible for assisting with the setup, maintenance, and cleanup for all campus-wide special events and rentals (e.g., athletic events, career fairs, open houses). Oversee communications in all forms: answering...

JOB TITLE Operations Coordinator LOCATION Worcester DEPARTMENT NAME Heebner Career Development Center - HCDC DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Manage the day-to-day operations for Heebner Career Development Center (CDC). Provide superior customer service for all constituents of the CDC including students, employers, alumni, faculty, parents, and staff. Serve as main point of contact for incoming calls, e-mails, and visitors. Triage inquiries in a professional manner using problem solving abilities and available resources to respond or refer selected higher-level questions as appropriate. Exercise ownership for the "front of the house" ensuring the CDC maintains a welcoming, professional environment for all constituents. JOB DESCRIPTION Responsibilities: Manage the day-to-day operations including but not limited to: schedule and space management, in person, email and phone communication, digital displays,...

JOB TITLE Executive Director, Advancement Operations LOCATION Worcester DEPARTMENT NAME Advancement Operations DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Executive Director, Advancement Operations leads the operational infrastructure that enables WPI's advancement program, ensuring excellence in gift processing, database management, prospect research, reporting and analytics, compliance, and technology systems. This senior leader creates efficient, accurate, and strategic operations that empower fundraisers to focus on donor relationships while providing the data, insights, and tools needed for success. Reporting to the Associate Vice President, Advancement Operations and Engagement, the Executive Director manages day-to-day operations, drives continuous improvement, leads technology strategy, and ensures advancement systems support both campaign completion and long-term sustainable growth. This role requires deep technical...

JOB TITLE Dean of Arts & Sciences LOCATION Worcester DEPARTMENT NAME Provost Office DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Worcester Polytechnic Institute invites nominations and applications for the position of Peterson Family Dean, School of Arts & Sciences. This is an exceptional opportunity for a visionary leader to advance interdisciplinary education and research at a premier technological university known for its distinctive project-based learning model. The Dean will join WPI during a period of significant institutional momentum, as the university celebrates its Carnegie R1 research status, recognition as #18 nationally for "Best Return on Investment" by U.S. News & World Report, and inclusion among LinkedIn's Top 50 Colleges for 2025 based on career outcomes and alumni success. Reporting directly to Provost Andrew Sears and serving as a key member of the President's leadership team, the Dean will shape the...

JOB TITLE Talent Operations Coordinator / Senior Talent Operations Coordinator LOCATION Worcester DEPARTMENT NAME Talent Strategies DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Reporting to the Director of Talent Strategies - Academic Affairs, the Talent Operations Coordinator provides operational and administrative support for the Talent Strategies and Operations teams within the Talent & Inclusion Division. This role focuses on process improvements related to Workday and assists with delivering university-wide projects and key initiatives requiring extensive engagement with WPI constituents, including faculty and staff. This position requires an enthusiastic approach to creating an inclusive workplace that promotes and values diversity, equity, and belonging. This position may be filled at either the Talent Operations Coordinator or Senior Talent Operations Coordinator level based on the selected candidate's qualifications...