Job Description
Administrative Specialist I
University of Idaho
Appointment Information
Working Title: Administrative Specialist I
Division/College: 3977-VPDL Vice Provost for Digital Learn
Department: 901-VPDL Vice Provost for Digital Learn
Location: Moscow
FTE: 1
Advertising Pay Range: $19.50 or higher depending on education and experience
Is this position contingent on work and/or funding: True
FLSA Status: Classified
Type of Appointment: Full Fiscal Year
Position Overview:
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include:
- Manage records and documents
- Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
- Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
- Other duties as assigned
Required Experience:
- Organizing tasks to meet deadlines
- Participating in teams to accomplish shared goals
- Using computer software and applications for word processing, email, and internet searches
Required Education:
- High School Diploma or equivalent
Required Other:
none
Additional Preferred:
- Bachelor's degree in related field OR combination of related education and full-time, working experience to total two years
- Attention to detail, writing, editing, and communication skills as shown in application materials
- Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership
- Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision
- Analyzing data to make informed decisions, provide recommendations, and solve problems creatively
- Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop
- Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner
- Experience working with faculty, staff, and students in a university office setting
Physical Requirements and Working Conditions:
Ability to sit/stand at a desk for extended periods
Posting Information
Open Until Filled: True
Special Instructions to Applicants: To receive first consideration, please submit a cover letter, current resume, and references no later than October 19, 2026. In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please email jradil@uidaho.edu.
Visa Sponsorship: No
Degree Requirement Timeline: N/A - no degree required
To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-i-moscow-idaho-united-states
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Application Details (to apply use the Apply Now button below.)
How to Apply: Please click the "Apply Now" button below or visit: https://uidaho.peopleadmin.com/
Jobs at the University of Idaho. When inquiring or applying for positions at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of Idaho and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, job seekers can sign up at new job openings at the University of Idaho
Why U of I?
Are you brave and bold? Come be a part of the Vandal family!
Diversity
The University of Idaho is committed to promoting access and inclusion, which is supported by the Office of Equity and Diversity. A variety of programs, services and policies promote our diversity initiatives and contribute to a respectful, responsive environment that supports the entire university population.
Benefits
We offer a competitive benefits package that includes core benefits such as medical, dental, and vision, as well as retirement and other exciting supplemental benefits that enhance the employment experience and life at U of I.
Work/Life Balance
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Employee Assistance Plan: Benefit Services offers a robust employee assistance program that is free and confidential. It provides eligible employees and their families with the opportunity to discuss personal problems with a professional counselor, receive unlimited telephone and Internet access to resource and referral information and obtain other self-help information.
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Time Away from Work: The university offers a generous paid time off package for benefit-eligible employees, as well as 12 paid holidays a year.
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Lactation Rooms: Designated locations across campus offer private rooms and resources for mothers to breastfeed or pump.
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Campus Recreation: Student Recreation Center memberships are available to board-appointed U of I faculty, staff and their spouses. Employees must use payroll deduction for memberships.
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Eligible employees can purchase wellness passes for the Student Recreation Center using payroll deduct.
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Events: Check out what university events are being offered, including seminars, classes, arts/entertainment, and social gatherings.
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Educational Resources: Benefit-eligible employees and their families can enroll in University of Idaho courses at discounted rates using the education benefit.
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U of I Children's Center: University employees have access to a year-round, child-centered child care center, conveniently located on campus. Fees vary depending on age and schedule.
About the area
Located in the beautiful rolling hills of the Palouse, Moscow is a great place to live, work and play! In addition to housing our residential campus, this safe, close-knit community offers amazing restaurants, arts and entertainment, shopping, recreational activities, and breathtaking natural beauty.
Area Resources:
The University of Idaho also provides state-wide impact through other campus locations including:
If you have any questions about pursuing a career at U of I, contact employment@uidaho.edu or 208-885-3611.
To see additional information about our job opening(s) or to apply, please click on the “Apply Now” button at the bottom of our job posting.
Jobs at the University of Idaho. When inquiring or applying for jobs at the University of Idaho, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities with the University of Idaho and at other institutions of higher education in the region on AcademicCareers.com
To receive email alerts when new jobs at the University of Idaho are posted, please sign up for new job openings at the University of Idaho.
