Assistant Director, Medical Student Career Services

Assistant Director, Medical Student Career Services

Wright State University

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Assistant Director, Medical Student Career Services

Job Category: Administrative (exempt/non-exempt)

Department: Student Affairs & Admissions-BSOM

EEO number: 26P218

Position FTE: 100% FTE

Minimum Annual or Hourly Rate:

Salary Band: UC S04

Job Summary/Basic Function
The Assistant Director, Medical Student Career Services in the Office of Student Success provides individualized early and progressive career exploration to help students secure a successful residency placement. This position provides comprehensive, developmentally appropriate advising and programmatic support for medical students throughout the four years of the curriculum (from matriculation through graduation). This position plays a central role in helping students explore career options, understand specialty expectations, and understand factors that prepare them for competitive residency applications. This position will work in a team-based environment with the Director of Medical Student Career Services, focusing on assisting students with early assembly and updates of key residency application materials. This position utilizes a data-driven, student-centered approach and collaborates with various stakeholders.

Minimum Qualifications

• Master's degree in Higher Education, Counseling, Human Services, Psychology, Human Resources, or closely related field and 3 years professional experience in career development, higher education, human resources or closely related field. OR a Bachelor's degree in Human Services, Psychology, Human Resources, or closely related field and a minimum of 5 years experience in career development, higher education, human resources, or closely related field.
• Ability to work independently with minimal supervision and collaboratively in team settings.
• Advanced organizational and time management skills, with the ability to manage multiple projects and deadlines simultaneously.
• Excellent interpersonal skills that promote openness and trust, and the ability to build relationships with a variety of individuals.
• Ability to inspire and engage students, faculty, and alumni to actively participate in the advising and mentoring of students
• Excellent verbal and written communication skills, position primarily with student facing interactions.
• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), and its use for collecting and managing data.

Preferred Qualifications

• Prior administrative experience in higher education, the healthcare system, or related professional settings
• Experience with medical student career advising at a Liaison Committee on Medical Education (LCME) accredited medical school
• Familiarity with the AAMC Careers in Medicine programs and resources
• Experience coaching, advising, and/or leading others.

Essential Functions and percent of time
40 % Early Career Advising and residency services: Develop and support programing intended for early career development and identity formation from recently matriculated students to the end of the foundation phase (M2 year)

• Develop and support existing career development and exploration programming, including workshops, "Careers in Medicine" series, and CV development..
• Provide mentorship and guidance to students to help clarify early career goals and align coursework and extracurricular experiences with future specialty interests.
• Coordinate and expand observership and shadowing opportunities with local faculty, physician, student organization, and hospital systems, ensuring regulatory guideline and parameters with Office of General Counsel, Department of Medical Education, and Student Affairs.
• Support interprofessional relationship building with local health partners: organize with medical professionals on preceptorship opportunities and educational sessions for students.
• Collaborate with Marketing and Advancement to promote programs, alumni networking, and mentoring opportunities.
• Assist with curricular review by working with academic and student affairs leadership on providing key concepts and organization of presentations for career appropriate topics.
  
  

20% Specialty Exploration and Networking

• Plan and coordinate Specialty Fairs/Panels and Presentations as well as networking events in collaboration with stakeholders, BSOM residency programs, alumni, and external partners to increase career awareness and highlight elective opportunities.
• Provide guidance on alternative career paths in alignment with LCME/AAMC standards.
• Support the structured advising milestones (M1 to M4), ensuring all students receive timely guidance aligned with AAMC Careers in Medicine frameworks
• Coach students experiencing uncertainty, career pivot considerations, or difficulty aligning strengths with specialty demands.
• Collaborate with medical education leaders to interpret academic performance data and understand implications for residency competitiveness.
• Collaborate with Marketing on the facilitation of student awareness of career services and value formation (i.e. Newsletter)

20% Residency Preparation & Application Support

• Support student application development by guiding them through the full ERAS and NRMP Match process, providing detailed instructions on deadlines, requirements, and best practices
• In collaboration with leadership, provide support for students reapplying or entering subsequent match cycles, ensuring alignment with best practices and institutional policies.
• In collaboration with relevant stakeholders, provide support for individualized review of the Medical Student Performance Evaluation (MSPE) that includes an objective summary of the student's salient experiences, attributes, and academic performance
• Support logistics and execution of advanced milestones, such as Match Day and Graduation, in collaboration with the Career Services team and OSAA.

Essential Functions and percent of time (cont'd)
15% Data Maintenance & Reporting

• Maintain detailed data sets related to specialty choice, residency outcomes, and post-graduate career trajectory.
• Collaborate with OSAA to monitor student progress through required milestones
• Facilitate compilation of career advising metrics for LCME accreditation, internal audit, and leadership reporting.
• Participate in an annual post-MATCH analysis. Match trends to identify factors and trends to Office of Student Success and other appropriate parties
  
  

5% Other duties as assigned within Office of Student Success.

Non-Essential Functions and percent of time


Working Conditions
This individual must be able to work effectively with a wide variety of people. The job requires regular communication with students, physicians, faculty administrators, alumni, and volunteers—handling of sensitive and confidential information in compliance with FERPA and institutional policy. Occasional evening and weekend work will be needed to support special OSAA/OSS events. Must have a valid driver’s license.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employee.

Special Instructions to Applicants


First Consideration Date: 04/27/2026

Closing Date:

Open Until Filled: Yes


To apply, please visit: https://jobs.wright.edu/postings/22243







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