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Office Assistant

Missouri Western State University
4525 Downs Dr, St Joseph, MO 64507
Mar 11, 2026

Assistant/Secretary & Executive Assistant

Job Description

Position Information

Position Title	Office Assistant
Department	Finance and Administration
Appointment Term	Spring (January - May)
FLSA	Non-Exempt
Job Summary	The Office Assistant provides administrative support to the Accounting, Budget, and Purchasing departments at MoWest. The role assists with daily office operations, supports professional staff, and helps promote responsible financial stewardship across the university.
Essential Duties	Administrative Support: Data entry, filing, scanning, and document management tasks Answer phone and email inquiries and route messages to appropriate staff members Maintain strict confidentiality of financial records Monitor, organize, and restock office supplies Assist professional staff with special projects, data collection, research, or reporting tasks Other duties that may be assigned.
Required Qualifications	MoWest Student Degree Seeking At least an overall 2.0 GPA Enrolled at least part-time Eligible for Work Study Strong interpersonal, communication, and customer service skills Demonstrated professionalism, reliability, and attention to detail
Preferred Qualifications	Accounting or Finance Major/Minor Strong organizational and time-management skills
Knowledge, Skills, and Abilities	Strong verbal and written communication skills, including professional email and phone etiquette Attention to detail and accuracy in handling records, scheduling, and data entry Ability to maintain confidentiality and exercise good judgment when handling sensitive information Organizational and time-management skills Basic computer and technology skills Ability to follow written procedures and verbal instructions consistently Problem-solving skills Flexibility and adaptability Commitment to inclusive, accessible, and disability-affirming practices
Physical Demands	Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Additional Demands
Location where duties are to be performed	Popplewell 115
Federal Work Study	Required
Hours of Work	Up to 20 hours per week Schedule varies

Posting Detail Information

Posting Number	ST279P
Number of Vacancies	1
Open Date	01/30/2026
Priority Deadline	02/25/2026
Open Until Filled	No
Special Instructions Summary	All students are encouraged to apply for Federal Work Study. You must complete the Free Application for Federal Student Aid (FAFSA) and submit all requested documentation (if applicable) for your eligibility to be determined. This position requires a student who qualifies for Federal Work Study eligibility. For more information on Federal Work Study eligibility, contact Financial Aid. (Eder Hall 103; 816-271-4361; website)

Application Details (to apply use the Apply Now button below.)

To see additional information about our job opening(s) or to apply, click on the “Apply Now” button at the bottom of our job posting(s).

When inquiring or applying for jobs at Missouri Western State University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs, such as professor jobs, dean jobs, and other faculty jobs and higher ed jobs with Missouri Western State University and with other colleges and universities in the region on AcademicCareers.com

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About Missouri Western State University

Missouri Western State University is a comprehensive, state-supported institution serving more than 5,000 students on a beautiful 744-acre campus about 45 minutes north of Kansas City. Missouri Western is an active partner in the educational, economic, cultural, and social development of the people and region it serves. A distinct focus on applied learning and applied research is a hallmark of the innovative teaching and learning environment.

At Missouri Western, Griffons Succeed!

Missouri Western State University has a proud tradition of providing a high quality, affordable education to students in the state of Missouri and beyond. We are a four-year, state-supported institution providing a variety of degree programs and offering professional master’s degrees, four-year baccalaureate degrees, two-year associate degrees, pre-professional transfer programs and one-year certificates. In addition, the University offers seminars, conferences and workshops suited to the needs of the community.

Students come from throughout the United States and more than 25 countries. And our alumni live and work around the world. From its humble beginnings in 1915, Missouri Western continues to deepen its impact on the community, region, nation and world.

Accreditation

Missouri Western is accredited by the Higher Learning Commission (HLC), one of the six regional accrediting associations in the United States. HLC accredits institutions of higher education in 19 states and has approximately 1,000 member institutions.

Accreditation supports our ongoing focus on institutional improvement, ensures that we remain accountable to our constituencies, and provides us with a broad framework for action as we work to achieve our mission.

Missouri Western’s accreditation was reaffirmed on January 24, 2017 and participates in the Open Pathway. We value the insights provided through the accreditation process and seek to use this information to strengthen our institution.

Missouri Western is a member of the National Council for State Authorization Reciprocity Agreement (NC-SARA), which provides a voluntary, regional approach to state oversight of postsecondary distance education. When states join SARA, they agree to follow uniform processes for approving their eligible institutions’ participation. They also agree to deal with other states’ SARA institutions in a common way when those institutions carry out activities in SARA states other than their own. For a list of schools holding NC-SARA membership, please click here.

Specialized accreditations include:

Missouri Western also has the All-Steinway School designation, the American Chemical Society curriculum approval, and the American Bar Association approval.

When inquiring or applying for positions at Missouri Western State University, please also reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at Missouri Western State University and at other institutions of higher education in the region on www.AcademicCareers.com

To receive email alerts when new jobs at Missouri Western State University are posted, please sign up at new job openings at Missouri Western State University .

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