Administrative Coordinator, Field Placement and Operations

Administrative Coordinator, Field Placement and Operations

Seattle University

Administrative Coordinator, Field Placement and Operations

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The Administrative Coordinator for Field Placement and Operations provides essential placement and administrative support for the College of Education (COE). In collaboration with the program faculty and staff leads, this position will support the field placement coordination for the On-Ground School Counseling (SC), Online SC, School Psychology, and Teacher Education programs. The Administrative Coordinator for Field Placement and Operations will also manage the professional licensure disclosure regulations for the COE. This position plays an important role in enhancing the services that the COE provides to our students, faculty, staff, programs, departments, and external partners.

Essential Job Functions

Field Placement Support (55%)

• Serve as a liaison between our field placement coordinators and K-12 school district partners.
• Maintain a database of K-12 school district partners and current contacts.
• Obtain necessary information to initiate contracts/agreements with K-12 school district partners.
• Communicate practicum and internship placement requests to K-12 school district partners and provide status updates to field placement coordinators.
• Support the collection of all required onboarding documents from faculty and students to complete onboarding processes for K-12 school district partners.
• Compile evaluations of sites and send them to program directors and faculty clinical directors.
• Support field placement coordinators with updating and maintaining the field portion of the student handbook in accordance with Seattle University's professional clinical internship policies.
• Participate in the orientation for practicum and internship placement processes.
• Collaborate with K-12 school district partners to schedule student orientations and internships.
• Support events that connect students with school districts that are interested in hosting students for field placements.

Professional Licensure Disclosure Support (15%)

• Build and maintain a database of state specific licensure requirements for out-of-state students.
• Collaborate with program directors to update students and faculty on certification and licensure mandates.
• Participate in information sessions for obtaining licensing and credentials.
• Maintain professional licensure disclosure forms for students.

Program Administrative Support (30%)

• Support programs in the collection of employment and career data from incoming students, graduates, and alums.
• Build and maintain post-graduation job placement databases.
• Support Program Directors with updating and maintaining student handbooks and program Canvas courses.
• Manage all SharePoint sites within the COE and standardize how documents are filed and stored.
• Update and maintain all listservs within the COE.
• Support the Associate Dean of Operations, Enrollment, and Finance with developing and maintaining standard operating procedure (SOP) manuals for all staff positions.

Qualifications

• High School diploma or equivalent (GED) plus two or more years of progressively responsible office experience in an academic services environment OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position.
• Excellent organizational, attention to detail, and interpersonal communication skills, both verbal and written.
• Demonstrated success in a fast-paced environment, working collaboratively, and communicating effectively to promote teamwork, collegiality, and wellness.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to manage multiple tasks with competing deadlines.
• Experience with Microsoft 365, including strong proficiency in Excel, SharePoint, Teams, Forms, and Outlook.
• Experience with data management systems.
• Ability to work some evenings and weekends.

Preferred Qualifications

• Bachelor's degree plus two or more years of experience working with K-12 districts/Catholic schools/independent schools.
• Experience with Canvas, Zoom, and Qualtrics.
• Demonstrated ability to communicate with people of diverse backgrounds and from all levels of the university.
• Flexibility and willingness to assume new tasks and special projects.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $55,000 - $60,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

All employment offers are contingent upon the successful completion of a background check.


To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/3030?c=seattleu







Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-e0b7e380fcc6db4a9545ad63da6766a9

Jobs at Seattle University. When inquiring or applying for jobs with the Seattle University, please reference AcademicCareers.com

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, and other faculty jobs and employment opportunities at the Seattle University and at other universities/colleges in the region on www.AcademicCareers.com

To receive email alerts when new jobs at the Seattle University are posted, sign up for new job openings at the Seattle University.