Clinical Research Project Manager A/B/C

Clinical Research Project Manager A/B/C

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Clinical Research Project Manager A/B/C

Job Profile Title
Clinical Research Project Manager A

Job Description Summary
Manages day-to-day operations of clinical research projects under guidance from senior staff. Assists with protocol development, project coordination at single or multicenter sites, and quality control of data. Supports grant applications, prepares reports and presentations, and contributes to dissemination of study findings. May supervise project staff and participate in study visits.

Job Description

Clinical Research Project Manager A:

Responsibilities include assisting with study start-up and maintenance activities, such as preparing and organizing study documents (protocols, informed consent forms, CRFs), supporting IRB submissions and amendments, tracking regulatory approvals, maintaining study binders, and assisting with development and upkeep of the study's Manual of Procedures (MOP). The Project Manager A supports preparation of meeting materials, reports, and study communications.

This role coordinates study activities across internal teams and external collaborators, assists with scheduling meetings, tracking timelines and milestones, and supporting communication among investigators, study staff, and partners. The Project Manager A also assists with quality control efforts by tracking staff training and certifications, supporting monitoring activities, and ensuring adherence to established study procedures and regulatory requirements.

The Project Manager A works closely with the PI, Clinical Research Coordinators, and grants management staff to support operational needs,
including basic budget tracking and documentation. Serves as a point of contact for routine study-related inquiries and escalates complex issues
as needed. Requires strong organizational skills, attention to detail, and effective communication. Works with moderate supervision and
increasing independence over time. Serves as a primary liaison between the PI and study stakeholders, including Steering Committees,
investigators, study staff, consultants, the IRB, and NIH. Works with the PI and grants management to oversee study budgets.
Other duties as assigned.

Clinical Research Project Manager B:

Responsibilities include leading study start-up activities, such as developing study documents (protocols, informed consent forms, CRFs),
obtaining single IRB approval, preparing meeting materials and presentations, and designing, maintaining, and enforcing the study's Manual of
Procedures. The Project Manager B manages quality assurance and quality control activities, including staff training, data monitoring,
certification tracking, and ensuring adherence to study and regulatory requirements.

The Project Manager B collaborates with internal teams and external partners nationwide, overseeing study operations, timelines, and deliverables. In addition, the Project Manager B supports junior faculty research efforts, assists with grant development and submissions, and may lead subprojects or provide supervisory support as needed. Requires minimal supervision, strong communication skills, and demonstrated expertise in clinical research operations. Other duties as assigned.

Clinical Project Manager C

Will serves as the primary liaison to internal teams, external collaborators, federal agencies, and funding sponsors. This role supervises and mentors project staff, while standardizing training, quality assurance, and operational practices across the program. Actively supports junior investigators in developing and executing research projects. include leading preparation and submission of large-scale grants (including multi-PI and center-level applications), managing budgets across active studies in collaboration with grants management, and overseeing dissemination efforts such as manuscripts and abstracts. This role requires a high degree of independence, advanced leadership skills, and extensive expertise in clinical research operations. Other duties as assigned.

Qualifications

Clinical Research Project Manager A:

Bachelor's Degree and 3-5 years of clinical research experience - The Research Project Manager A supports NIHfunded, investigator-initiated clinical research studies under the guidance of the PI. This role is intended for individuals developing project management and regulatory expertise. The candidate should have experience assisting with study start-up and maintenance activities, including preparation of study documents (protocols, consent forms, CRFs, SOPs) and supporting IRB submissions and amendments. Familiarity with human subjects protection regulations is preferred. Strong organizational, communication, and writing skills are required, along with the ability to manage multiple tasks, meet deadlines, and work effectively both independently and as part of a team. The role is performed with moderate supervision and offers opportunities for continued training and growth. Supervisory responsibilities are not typical but may include limited task guidance.

Clinical Research Project Manager B:

Master's Degree and 3-5 years of clinical research experience - Experience in clinical research and managing epidemiologic studies is preferred, along with previous experience drafting protocols, consent forms, and related SOPs. Strong problem-solving, communication, and writing skills are required, as well as the ability to manage multiple priorities and tasks. The candidate must be capable of working both independently and as part of a team, with effective time management and mature judgment. Knowledge of IRB and human research protection regulations is essential. Will provide supervisory duties, as necessary.

Clinical Research Project Manager C:

Master's Degree and 5+ years of clinical research experience - Extensive experience is required, including the independent management of complex, multi-site studies. The ideal candidate will have a strong track record of leading research operations, developing regulatory documents, and ensuring compliance. Demonstrated expertise in coordinating multi-disciplinary teams. Strong leadership, critical thinking, and communication skills are required, as well as the ability to prioritize and manage competing deadlines across multiple projects. The candidate must work well independently with minimal oversight, exercise sound judgment, and bring strategic insight to program development and study design. Familiarity with IRB processes and human subjects protection regulations is essential. This is a senior-level position with program-wide impact, including responsibilities for staff mentorship, cross-study coordination, and high-level problem-solving.

The position is contingent upon grant funding.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$62,000.00 - $106,940.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.


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