Registrar Office Administrative Specialist
Job Description Summary:
The Registrar Office Administrative Specialist provides comprehensive administrative, operational, and communication support to the Registrar’s Office and the College of Law & Public Service. Approximately 80% of the role focuses on Registrar operations, document processing, scanning and filing, and maintaining accurate student records. The remaining 20% supports the Dean’s Office, including social media creation, digital content management, event support, and institutional initiatives.
This role requires strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.
Minimum Qualifications:
• Minimum of 1–2 years of administrative or coordination experience.
• Strong attention to detail, especially in scanning, filing, and data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and comply with FERPA.
• Proficiency with Microsoft Office (Outlook, Word, Excel); willingness to learn Banner and other systems.
• Strong organization, time management, and ability to prioritize tasks effectively.
• Experience with social media.
Preferred Qualifications:
• Experience with social media content creation.
• Familiarity with Canva, Adobe Express, or similar design tools.
• Experience with Banner, Qualtrics, or other student information systems
Specific Duties:
Duty: College Communications and Events:
- Develop, coordinate, and oversee college wide communications, and events
- Cultivate event plan/theme and budget.
- Develop, coordinate, and oversee event marketing, oversee social media campaigns, newsletter and webpage story-telling.
- Develop, coordinate and oversee the collection, archival and compilation of accreditation data for College accreditors (in collaboration with CLPS’s Registrar’s Office).
Percentage of Time: 20%
Duty: Primary Responsibilities – Registrar’s Office & Law School Operations
• Serve as a primary point of contact for students, faculty, staff, and visitors, ensuring timely and accurate support.
• Manage daily office operations, including phones, shared email inboxes, and walk-in traffic.
• Scan, file, and organize student documents, records, petitions, forms, and archival materials in compliance with FERPA and institutional policy.
• Perform accurate data entry in spreadsheets, internal tracking systems, and student information databases.
• Assist with maintaining digital and physical filing systems to ensure records are current and easily accessible.
• Support exam administration including printing materials, assembling packets, setting up rooms, distributing exam materials, and assisting proctors.
• Prepare correspondence, forms, reports, and internal documents as directed.
• Coordinate room reservations, event logistics, and vendor communication.
• Provide support for Registrar-related projects, workflows, and student-facing services.
Percentage of Time: 60%
Duty: • Create, design, and schedule social media content for CLPS platforms (Instagram, Facebook, LinkedIn).
• Develop graphics, newsletters, short videos, event highlights, and promotional posts.
• Capture photos and videos during CLPS events for digital use.
• Maintain consistent branding, messaging, and tone in collaboration with the Dean’s Office.
• Assist with planning and coordinating major events such as orientation, commencement, and student engagement programs.
• Support other departments during high-volume periods (Admissions, Student Affairs, Operations).
• Perform additional duties as assigned by the Dean’s Office.
Percentage of Time: 20%
Salary Range
Maximum: $23.91
Minimum: $21.86
Benefits Summary:
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee’s total compensation.
Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location: Ontario CA, College of Law
Close Date:
Open Until Filled: No
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu
Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.
The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.
The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-1b16ec9512ca374684eaee76fd9019a4
How to Apply: Please click the "Apply Now" button below.
Jobs at the University of La Verne. When inquiring or applying for positions at the University of La Verne, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and professional and administrative staff employment opportunities at the University of La Verne and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at the University of La Verne are posted, job seekers can sign up at new job openings at the University of La Verne
