3 Registrar jobs

Reporting to the Vice President for Student Affairs, the Registrar is responsible for providing strategic planning, direction, and supervision for the Office of Records and Registrations.  The Registrar manages all units within the Office.  S/he provides leadership in the following areas: the student information system, academic records system, records related processes, registration support services, tuition and fee assessment, student academic records, transfer services, degree audit and clearance, graduation auditing, student certification services, transcripts, athletic eligibility and certification, residency review, course scheduling, publications (i.e. Schedule of Classes and Institutional Catalog), exam schedules, enrollment reporting data and statistics. The Registrar further plays a critical role in the veteran certification processes for all veteran and military-affiliated students utilizing education benefits. The Registrar serves as a member of the Student Affairs Leadership Team (SALT), contributes to Strategic Enrollment Management (SEM) planning, and is responsible, in part, for the execution and evaluation of a number of SEM initiatives. The Registrar also serves as the National Junior College Athletics Association (NJCAA) certifying officer; administers all functions of confidential student records, including Family Educational Rights and Privacy Act (FERPA); supervises various institutional certification functions such as veterans' benefits eligibility; leads the development of the academic infrastructure, to include secure administrative systems for maintenance and reporting of student and course information; develops and administers institutional academic and administrative policies affecting students and courses; manages team of professional and support staff, overseeing all training, supervision, and evaluation of staff.

Job no: 499257 Work type: Full-time Location: Eastfield Working Title Degree Audit Specialist Job Title Code CTK Salary Level N03 Salary Range (Full-Time) $3,000.00 mo. - $3,450.00 mo. (dependent on experience and other considerations) Hourly Rate (Part-Time) $17.31 per hour Business Travel N/A FLSA Non-Exempt Position Type Staff Position Summary Responsible for the development and maintenance of degree audits each academic year based on approved program requirements and researches, troubleshoots, and corrects data anomalies as required.  Process and generate a high volume of student degree plans in support of regulations in accordance with SACS (Southern Association of Colleges and Schools). Required Knowledge, Skills & Abilities Experience advising on degree audits, degree completion requirements, or curriculum management within a college.  Experience working with degree audit systems in a higher education setting.  Able to maintain compliance with state, federal and district policies and guidelines.  Ability to maintain consistent code standards and practices across the district to avoid unnecessary customization.  Demonstrates problem solving skills and capable of prioritizing multiple assignments  with good organizational skills.  Demonstrate analytical skills to determine eligibility, approval or deny credit transfers.  Demonstrated ability to make decisions confidently and wisely.  Exhibit the ability to engage campus departments in a collaborative approach to enhance student success.  Ability to accurately and thoroughly document processes in accordance with established standards.  Experience and ability to positively function and multi-task in a complex client service environment and the ability to perform accurately in a detail-oriented environment.  Ability to interpret academic program requirements and give advice to applicants on graduation requirements, credit transfer, and admissions.  Knowledge of applicable computer applications and basic computer functions.  Able to communicate the progress of transcript evaluations with enrollment advisors and communicate with administrative staff regarding transfer of credit eligibility.  Ability to deal with deadlines and customer demands and provide strong customer service. Physical Requirements Normal physical job functions performed within a standard office environment.  Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities. Minimum Knowledge and Experience High School graduate plus four (4) years of work-related experience. Must have driver’s license for off-site travel.  ***Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.*** Essential Duties and Responsibilities Process incoming official degree plan requests, review/research transfer work from other institution including international and military transcripts.  Create, collect, research and analyze student degree audits for accuracy, and review other student documents for auditing purposes, verifies graduation status and makes corrections to degree audits in the computer system. Respond to inquiries and provides assistance via telephone, email and create letters including student status letters.  Identify transcript evaluations errors and report them to TEC and review TSI status.  Process course substitutions, completion of degrees, post graduations, print diplomas and review state reports.  Collaborate with all department divisions to ensure degree plans are completed and substitutions are processed in a timely manner to ensure student success.  Position serves as an information resource specialist for graduation processing, degree requirements and related governance and academic advising.  Interprets transfer guides and accreditation manuals.  Maintain curricula degree audit documentation for all programming changes, system upgrades and code testing and troubleshooting errors.  Assists in building a database for standard transfer equivalencies.  Communicates with colleagues, faculty, and various departments across college campus to ensure accurate decisions on course equivalencies.  Must complete required DCCCD Professional Development training hours per academic year.  Must have excellent communication skills and the ability to interact with diverse internal/external stakeholders and constituents within the DCCCD community network.  Performs other duties as assigned. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.  Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance. Advertised: 30 Jan 2020 Central Standard Time Applications close: 13 Feb 2020 11:55 PM Central Standard Time

Job #: 2735 - Apply Now! Title: REGISTRAR Type: Professional/Managerial Campus: Pensacola Department: Records Minimum Qualifications: Graduation from a regionally accredited institution with a bachelor’s degree, five years of progressively responsible work experience in education or an equivalent combination of training and experience, and supervisory experience. Successful results of a criminal background check are required. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. PREFERRED QUALIFICATIONS: Prefer previous registrar experience in a post-secondary setting; supervisory and leadership experience; demonstrated experience in staff cross-training and staff development; proven experience with establishing and streamlining academic policies to a records database; and knowledge of federal, state, and institutional rules and laws regarding student records. SUPPLEMENTAL MATERIALS: Applicants are required to submit a cover letter, resume, and unofficial transcripts, if applicable, to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. If there are questions about this process, contact Tanesha McCreary via email at tmccreary@pensacolastate.edu.   Duties: The Registrar position is a full-time professional/managerial position. The Registrar will provide leadership to plan, organize, and manage all activities related to the Office of Records, including serving as the official authorized keeper of the College�s student records. The Registrar is responsible for the interpretation and implementation of state rules and regulations that apply to the functions of registration and records of the College. This position works closely with the Director of Admissions to organize and administer the admissions, records, and graduation functions in order to provide maximum services to students while ensuring efficient and effective workflow. Additionally, the Registrar serves as a contributing member of the Student Affairs Leadership Team, serves on various councils and committees, and collaborates with administrators, faculty, and Management Information Systems staff to facilitate and improve services to students. The Registrar will collect, record, maintain, and report student records within FERPA guidelines, e.g., grades, registration data, transcripts, athletic eligibility, graduation certifications, and audits. This position reports to the Dean of Student Affairs. Salary: $42,230.00 - $60,000.00 (Depending on the qualifications, the salary is negotiable.) Application Deadline: Open Until Filled – Review of applications is ongoing. To receive full consideration, the online application and supplemental application materials must be submitted for review.   Non-Discrimination Policy Statement: Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, gender/sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Institutional Diversity and Student Conduct at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504. Applications, prospective employee information and benefits can be found on the Employment Page .