8 office assistant jobs found in Worcester

JOB TITLE Assistant Director of Alumni Career Development LOCATION Worcester DEPARTMENT NAME Heebner Career Development Center - HCDC DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY The Heebner Career Development Center (HCDC) at Worcester Polytechnic Institute (WPI) is seeking a collaborative, relationship-driven Assistant Director of Alumni Career Development to strengthen alumni engagement in student career development and employer partnerships, and to advance lifelong career support for alumni. WPI provides career development services to alumni for life, and this role plays a key part in designing and delivering alumni-focused career programming, supporting alumni career growth, and translating alumni expertise into exploration, networking, mentoring, and opportunity for current students. Reporting to the Senior Associate Director of the Heebner Career Development Center, the Assistant Director will lead alumni career engagement...

JOB TITLE Assistant Registrar LOCATION Worcester DEPARTMENT NAME Registrar DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Work alongside the Associate Registrar for Academic Scheduling to create and maintain the university course schedule each year. Serve as primary back-up for all the Associate Registrar's duties. Allocate classroom and laboratory space throughout campus. Manage all requests for supplemental classroom reservations. JOB DESCRIPTION Construct and implement the class schedule for the university's undergraduate and graduate course offerings by: Adding, removing, and modifying new and existing course sections for all four Academic Year terms and two Summer Session terms in collaboration with Department Heads, faculty, and administrative staff in partnership with the Associate Registrar. Maintaining course section updates to course subtitles, section listings and numbers, eligibility rules, meeting patterns, and...

JOB TITLE Senior Records & Registration Coordinator LOCATION Worcester DEPARTMENT NAME Registrar DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Responsible for creation of special populations managed by the Registrar's Office, including exchange, consortium, non-degree, and registration for those populations as required. Responsible for coordination of all project registrations and recording of completion of degree requirements. Creates and registers all independent studies. Coordinates and communicates with the Global Experience Office regarding Project Centers. Assists with incoming phone calls and email inquiries daily. Provides backup for in-person front desk operations and serves as secondary contact for work study students. Maintains status as secondary Veterans Affairs Certifying Official. JOB DESCRIPTION Support students, faculty, and staff with all aspects of the three required undergraduate projects: Interactive...

JOB TITLE Registrar Operations Coordinator LOCATION Worcester DEPARTMENT NAME Registrar DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Provide front desk service to students, faculty, staff, and parents, advising on academic policy and procedures, handling registrations and other basic registrar functions, and directing requests as needed. Manage work-study students. Provide certifications and verifications of student records upon request. Manage transcript requests. JOB DESCRIPTION Manage and oversee the Registrar's Office front-line services by providing excellent customer service to students, faculty, and staff, and by answering all phone calls, emails, and in-person traffic. Maintain and distribute accurate and up-to-date records for all students enrolled at the institution by processing student demographic updates in Workday, assisting the team with data entry and cleanup, processing legal name changes for students, and...

JOB TITLE Senior Administrative Coordinator LOCATION Worcester DEPARTMENT NAME Talent & Inclusion Division DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Reporting to the Vice President for Talent & Chief Human Resources Officer (CHRO), this role provides high-level, confidential administrative and operational support to the VP of Talent & CHRO and the Talent & Inclusion Division at WPI. The position serves as a trusted point of contact for the VP of Talent & CHRO, managing complex scheduling, communications, and division-wide operations with a high degree of discretion, judgment, and professionalism. This individual interacts closely with WPI's senior leadership, Board of Trustees, faculty, staff, and external partners, and is expected to represent the Talent & Inclusion Division with poise, integrity, and a strong commitment to WPI's values. Interested candidates are asked to submit a resume and a brief cover...

JOB TITLE Campus Police Officer LOCATION Worcester DEPARTMENT NAME Campus Police - Midnight Shift DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY Worcester Polytechnic Institute is an R1 research university in Worcester, MA and has an opening for Campus Police Officer. This role is open to both experienced officers and candidates looking to start a career in public safety and law enforcement. Entry-level candidates are encouraged to apply. WPI will sponsor selected candidates through the full Massachusetts police academy. If you're already POST-certified, you'll bring your experience to a college campus with strong community engagement and a supportive department. In this role, you'll help keep our students, faculty, staff, and visitors safe. ** This position is assigned to the third shift (overnight/midnight hours). ** JOB DESCRIPTION Protect life and property on the WPI campus and the surrounding area. Respond to emergency...

JOB TITLE Administrative Specialist LOCATION Worcester DEPARTMENT NAME Aerospace Engineering DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY WPI is seeking an Administrative Specialist to provide administrative support to the Aerospace Engineering Department JOB DESCRIPTION Responsibilities: Assisting the Department Head (DH) in monitoring operational budgets, including posting expenses into Workday, tracking and monitoring weekly budget reports, and updating financial spreadsheets. Assisting the DH in annual course scheduling and coordinating with the Registrar's office. Assisting the DH in organizing the annual AED Annual Retreat, including reserving facilities, overseeing equipment needs, coordinating catering, compiling handouts, and recording minutes. Assisting the DH with the organization of the annual Advisory Board meeting, attending the meeting, and recording minutes. Scheduling, attending, and recording the monthly...

JOB TITLE Assistant Director - PERA Facilities Operations & Recreation LOCATION Worcester DEPARTMENT NAME Physical Education, Recreation & Athletics - PERA DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY WPI is searching for a dynamic individual for our full-time position, Assistant Director of Facilities Operations & Recreation. The successful candidate Assists the Associate Athletic Director-PERA Facilities Operations & Recreation in the supervision and management of daily operations of the Department of Physical Education, Recreation & Athletics (PERA) facilities and recreational programming. Areas of responsibility include, but are not limited to: facilities management and maintenance, risk management, internal and external scheduling, student and support staff training and development, recreation and summer programming. Supervise the PERA Facilities Operations & Recreation Coordinator. JOB DESCRIPTION...