Job Description
General Services Mailroom Assistant
Carroll University
At Carroll University, we are committed to identifying and employing strategies to support our goal to be and remain a socially just organization. Rooted in the Presbyterian (U.S.A.) heritage, we respect all aspects of diversity, embrace the practice of equity, expect inclusion, and embrace belonging throughout our community. Therefore, we seek applicants who can demonstrate their understanding of justice and who can inspire our increasingly diverse student population.
Responsibilities:Process and sort incoming and outgoing campus mail, including first class and standard marketing/bulk mail (automated and non-automated); complete needed paperwork and billing associated with outgoing mailingsMaintain internal and external mail distribution listsMaintain daily records of first-class mail, Business Reply and Postage Due mailProcess monthly billing for the mailroom in collaboration with the University Business OfficeAct as a liaison between Carroll University and the US Post Office; maintain records with US Post Office, including, but not limited to, account balances, permit renewals, postal regulations, etc.Forward student and employee mail, as appropriateMaintain and order supplies needed for mailing machines, office, etc. Maintain content on the General Services portal page to ensure for accuracy and up-to-date informationResearch and problem solve missing mail and packages; respond to mail inquiries promptlyCross train in, and provide back-up support for, mail and print shop deliveries, print shop and receivingProvide back-up support to other campus areas in the summer, including, but not limited to, Facilities and Campus ServicesPerform all other job duties as assigned
Qualifications:
Education and/or Experience:
High school diploma/GED is requiredExperience working in mailrooms is a plusRequires knowledge of postal regulationsRequires strong math skillsRequires knowledge of running and maintaining mail equipment which includes but is not limited to: envelope inserter, tabbing machine, mail meter, and address printer (familiarity with address software a plus).
Technology Skills:
Proficiency with MS Office SuiteUse Outlook for email and calendarKnowledge of package database systems a plusKnowledge of postal software a plusKnowledge of Microsoft Office Suite Publisher, and Adobe applications a plus
Human Relations Skills:
Excellent communication skills.Ability to work independently.Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.Excellent organizational skills, and the ability to multi-task, prioritize and work with frequent interruptionsMust adjust to changing work environment and institutional needs.Build appropriate work relationships throughout the university.Assist in developing and implementing procedures.Able to delegate.Confidentiality is required.
Physical Demands:
Must be able to lift up to repeatedly lift up to 50 poundsMust be able to sit/stand for long periods of timeSufficient strength, physical dexterity and ability to perform duties and responsibilities of position
Other:
Valid Wisconsin driver's license with a good driving record mandatoryInsurable under the University's insurance plan.Forklift license is requiredMust have excellent math and organizational skillsMust be flexible in your schedule and work well under pressureAbility to work overtime, and support large campus events including, but not limited to, First Year Student Move-in and Orientation Weekend, Homecoming, and CommencementNeat appearance necessaryMust be able to work in inclement weatherAbility to handle and transport chemicals with proper safety gearCandidates must be willing and able to support and advance the University mission
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 239 East Ave., Waukesha, WI 53186.
To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?ShowJob=923060304
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Jobs at Carroll University.
When inquiring or applying for positions at Carroll University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Carroll University and at other institutions of higher education in the region on www.AcademicCareers.com
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A true Pioneer, Carroll University is Wisconsin’s first, four-year institution of higher learning. Our private university is grounded in the liberal arts tradition and is a leader in the health sciences. We offer more than 95 areas of study including a variety of graduate programs and a clinical doctorate in physical therapy. From 1846 forward, we’ve prepared our students to live a life of purpose and meaning through learning opportunities and experiences in a diverse and global society.
A Learning Community: We offer choice when it comes to undergraduate majors and graduate programs. Our students pursue their passion while preparing for their careers through the College of Arts and Sciences, College of Health Sciences, School of Business and the School of Education and Human Services. Our faculty are personally invested in their students’ success. They make it a priority to get to know them well, which translates to better support in helping them achieve their individual academic and personal goals. Carroll differentiates itself through its Pioneer Core. This unique general education requirement weaves a cross-cultural emphasis throughout a student’s academic career, exposing them to cultures, ideas and beliefs different from their own.
Carroll has been providing transformative educational experiences since 1846 and is a perennial presence on best college lists prepared by Forbes, U.S. News, Money Magazine and others.
Home to more than 400 full- and part-time employees, Carroll’s vibrant campus blends historic charm with state-of-the-art facilities and is located in a historic neighborhood in Waukesha, Wisconsin, just minutes from metropolitan Milwaukee. Carroll offers a flexible benefit package with a selection of medical plans, dental, vision, life insurance, a retirement program, tuition waiver for employees and their dependents, paid holidays, sick leave, vacation time and competitive salaries. Come Pioneer with us!
Jobs at Carroll University.
When inquiring or applying for positions at Carroll University, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Carroll University and at other institutions of higher education in the region on www.AcademicCareers.com
To receive email alerts when new jobs at Carroll University are posted, please sign up at new job openings at Carroll University.