Administrative Associate III (Mathematics)

  • Prairie View A&M University
  • Prairie View, TX, USA
  • Jul 31, 2020
Full time   Assistant, Secretary & Executive Assistant Other Academic Administration & Affairs Other Administrative Positions

Job Description


Prairie View A&M University

Administrative Associate III (Mathematics)

Job Title
Administrative Associate III (Mathematics)

Prairie View A&M University


Proposed Minimum Salary
$12.07 hourly

Job Location
Prairie View, Texas

Job Type

Job Description

The Administrative Associate III will provide administrative and clerical support to the Department Head of Mathematics, primarily, and then to other departmental faculty, in the execution of daily administrative duties such as acting as receptionist; delivering documents to various offices on campus; distributing mail, updating the department website, ordering textbooks and desk copies, maintaining departmental files to include those of faculty and other related tasks as assigned.


  • Provides administrative and clerical support to the Department Head of Mathematics, primarily, and then to other departmental faculty, in the execution of daily administrative duties such as acting as receptionist, hand delivering documents to various offices on campus, distributing mail, updating the department website, ordering textbooks and desk copies, maintaining departmental files to include those of faculty, staff, students and the AAM Journal.
  • Oversee the operations and activities of the students working in the department and of the tutorial lab, and assisting the Department Head with class scheduling, registration, preparation of annual budget, developing EPAs, also, informing him when faculty or staff are absent.
  • Prepares and updates brochures and other periodic publications. Maintains files of correspondences on faculty and student records. Files documents within 72 hours of receipt. Maintains database and interacts with the Student Information System and Banner to gather student files for registration, add and drop for students majoring in mathematics.
  • Schedules and coordinate meetings, workshops and conferences. Prepares and files minutes of departmental faculty meetings in coordination.
  • Responds to communications and requests from students, the university community, and other external universities and firms regarding the mathematics program, curriculum, research and the mathematics department; prepares data and gathers information for surveys, after consulting with the department head; coordinates overlapping activities of the administrative staff and student worker personnel.
  • Provides technical assistance on a daily basis regarding computers, copier machine, telephone equipment, overhead projectors and other equipment in the department.
  • Implements day-to-day administrative procedures and processes consistent with established university and the system rules, regulations and policies including preparing purchase orders, purchasing via ProCard, preparing reconciliation reports, ordering and monitoring supplies for the department, handling departmental travel arrangements and reimbursements.
  • Performs all necessary tasks regarding faculty contacts, students scholarships, graduate assistantships, workloads, overload, external employment reports, small class report, inventory reports; updates necessary faculty data; assists mathematics advisors and mathematics majors to enroll in courses; assists faculty with inputting grades, attendances, and grade changes; performs various departmental related duties through Banner, FAMIS, Workday and PantherTracks; ensures all equipment and supplies of the department are kept in a safe and secured environment.
  • Perform other duties as assigned.

Required Education and Experience:

  • High School Diploma or equivalent.
  • Three years of related experience

Job Posting Close Date:

  • 8/18/2020

Knowledge, Skills, and Abilities:

  • Knowledge of word processing, spreadsheet, and database applications.
  • Ability to multitask and work cooperatively with others.
  • Strong verbal and written communication skills.
  • Ability to work with sensitive information and maintain confidentiality.
  • Strong interpersonal and organizational skills.

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

Cover Letter

Resume or Curriculum Vitae

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

To apply, visit

About Us
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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Application Details

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Prairie View A&M University and at other institutions of higher education in the region on