Student Accounts Specialist - Office of Accounting

  • University of Texas Permian Basin
  • Odessa, TX, USA
  • Jan 27, 2024
Full time Business/Financial Affairs/Financial Aid

Job Description

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Student Accounts Specialist - Office of Accounting

Hiring Department

The University of Texas Permian Basin's Office of Accounting welcomes applications for the position of Student Accounts Specialist

 



Salary Range

 



$35,000.00 depending on qualifications

 



Essential Functions

The Student Accounts Specialist processes financial transactions for student accounts and deposits for university departments. Provides information on a variety of topics related to student accounts in-person and via various communication methods including phone and email. Refers students to appropriate college resources and other departments to best resolve student issues.

Cashiering

Processing and Posting payments to student accounts by multiple forms of payment using multiple software systems.

Responsible for accurate and timely customer service to faculty, staff, students and other customers.

Balancing cash, checks, and credit cards daily and for random audits.

Identifying irregular transactions or balancing issues.

Organizing transactions at end of day close to balance.

Must follow cash handling procedures for the University.

Responds to telephone and email inquiries in a timely manner.

Research and Student Assistance

Research charges, payments, credits, and other transactions

Respond to student accounts requests via email, phone, or in person

Follow up with students to resolve student accounts issues and questions

Frequently communicate with other student facing departments on campus

Assist students with enrolling in payment plans, applying for book vouchers, obtaining parking permits, etc.

Additional Responsibilities

Request wire transfers and check reissues

Verify and mail student refund checks

Data entry for international and domestic payments and collections

Create group post transactions

Assist with verifying/reconciling book vouchers and private scholarship accounts

Required Qualifications

1. High school diploma

2. One (1) year or relevant work experience

2. Possess excellent administrative, communication and organizational skills

3. Advanced knowledge of Microsoft suite

Preferred Qualifications

1. Experience using PeopleSoft and/or TouchNet ERPs.

Additional Information

Required Application Materials

 



1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)

 



Conditions of Employment

 



1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 



Schedule

 



Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.

 



Standard Working Conditions

 



1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

 



University Benefits

 



1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

 



About the University

 



The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.

 



As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

 



Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
Visit our social media sites below for more information.

 



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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.

 




To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=11386&PostingSeq=1






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