Clinical Coordinator - Physician Assistant Studies Program 

  • Dominican University
  • River Forest, IL, USA
  • Jan 22, 2024
Full time Health Sciences/OT/PT/Kinesiology Physician Assistant Other Academic Administration & Affairs Other Administrative Positions

Job Description

JOB TITLE: Clinical Coordinator
FLSA STATUS: Exempt, Salary
DEPARTMENT: Physician Assistant Studies Program 
REPORTS TO: Director of Clinical Education (DCE), Physician Assistant Studies Program 
JOB STATUS:  full-time staff (37.5 hours)
DATE AVAILABLE: Immediate Opening 
The Clinical Coordinator in the Physician Assistant Studies program plays a central role in integrating the clinical experiences of PAS students and the program's clinical curriculum requirements.  The individual will be responsible for collaborating with the Director of Clinical Education and PAS students in the assignment of clinical rotations, overseeing the EXXAT database, developing new and maintaining existing clinical affiliation agreements and working with students to meet their clinical curriculum needs.  They will also help to coordinate the continuous assessment of new and existing clinical sites of the program and assist the DCE in return to campus days. This is an in-office position.
To support the University's mission of preparing students to pursue truth, to give compassionate service, and to participate in the creation of a more just and humane world. 
JOB COMPONENTS/PRINCIPAL DUTIES AND RESPONSIBILITIES: The Clinical Coordinator has the following responsibilities:
  1. In coordination with the DCE, schedule student clinical assignments with available placement
  2. In coordination with the DCE, arrange clinical placements for physician assistant students in a variety of settings (for example, hospitals, non-profit agencies, community health settings, schools, day care, long term care facilities, assisted living facilities, home care, and corporations) throughout Chicago and surrounding area
  3. Works with the DCE in planning, coordination, implementation, and evaluation of the PAS clinical curriculum
  4. Initiate and maintain clinical contracts through relationship-building, facilitating agency orientations and troubleshooting clinical placement conflicts
  5. Obtain signatures for renewing and/or terminating contracts between DU and clinical sites, based on alignment with clinical objectives
  6. Collaborates with students to obtain specific student clinical health requirements to accurately plan, develop and manage multiple clinical placements per student including forecasting clinical placement needs based on student data in collaboration with DCE
  7. Collaborates with the clinical team to obtain specific student clinical health requirements to accurately plan, develop and manage multiple clinical placements per student including forecasting clinical placement needs based on student data in collaboration with DCE
  8. Ensures all student documents and orientation paperwork are completed in a timely manner for rotations
  9. Submit information for payment for clinical rotations monthly
  10. Initiate, collects, and maintain all the appropriate health-related records (CPR, criminal background results, drug screen results, physical exam, and immunizations) of the PA students and preceptors to stay in compliance with all clinical affiliate's requirements
  11. Assists in the management and evaluation of data of the EXXAT database as related to:
  • students' clinical performance throughout the program
  • course evaluations
  • graduate employment status and practice characteristics of graduates
  • facilities, faculty, and resources
  1.  Assists with onboarding students in EXXAT to allow for:
  • scheduling of clinical placements
  • maintaining records of clinical sites and preceptors
  • coordination of electronic evaluations
  1.  Communicates with students and DCE regarding changes or updates to clinical placements
  2. Have a strong commitment to the development and success of the PAS Program at DU
  3. Assist with return to campus activity and planning
  4.  Act as a liaison and work with DCE and Program Director to match the needs of students and clinical instructors to agencies with appropriate learning experiences
  5. Act as a liaison between the PAS Program and BCHS Simulation Education Center
  6. Attends all PA clinical year team meetings and as needed other departmental meetings
  7. Performs other duties as requested delegated or assigned.
The following qualifications are required unless otherwise stated. 
Knowledge, Skills and Abilities: 
  • Excellent communication skills, both written and verbal
  • Ability to manage multiple projects simultaneously and manage time to meet established deadlines
  • Strong problem-solving capabilities and interpersonal skills
  • Well organized, detail oriented, flexible, and self-starter
  • An ability to work collaboratively and effectively in a team environment 
  • A strong commitment to the development and success of the PAS Program at Dominican University 
  • Database management experience preferred
Education and Experience: 
  • Associate degree or higher required.
  • 2 or more years of experience in managing administrative projects
  • Bachelor's degree or higher.
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago. Dominican University is accredited by the Higher Learning Commission as a baccalaureate, master's, and doctoral degree-granting institution. It is highly regarded for its academic rigor and thoughtful accompaniment of students, its intentional affordability and values-based, relationship-centered learning environment. Dominican currently enrolls over 3,300 students, which includes 2,280 undergraduates and 1,027 graduate students. Sixty-eight percent (68%) of our undergraduate students identify as Latinx, 5% are Black or African American, and 3% are Asian. Under-represented minority students, make up 77% of the DU undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some type of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families' level of income; and 58% are eligible for low-income MAP grants from the State of Illinois. Recognized since 2011 as a Hispanic-Serving Institution (HSI), a federal designation of the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups.
To Apply
Apply online at Applicants will be asked to submit a cover letter and resume with a list of 3 references.
A background screening is required.
EEO Statement
Dominican University is proud to be an equal opportunity employer and is dedicated to the goal of building an equity-centered faculty and staff committed to teaching, working, and learning in a multicultural environment. Dominican University believes that justice, equity, and inclusion are critical to our growth and development and seek to recruit, develop, and retain from a diverse pool of applicants who bring varied experiences, perspectives, and backgrounds.
If you need accommodations due to a disability, you may contact us at for assistance.


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